Loading...
HomeMy WebLinkAboutMinutes - 2010.05.27 - 36446TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson May 27, 2010 Chairperson Middleton called the meeting of the Finance Committee to order at 9:07 a.m. in the Board of Commissioners' Committee Room A of the Commissioners' Auditorium Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton , Mike Gingell, Tim Greimel, Sue Ann Douglas , Christine Long, Jeff Potter, David Potts, Shelley Taub, Helaine Zack, David Coulter and David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT EXECUTIVE OFFICE Bob Daddow, Deputy Executive Phil Bertolini, Deputy/Chief Info. Officer FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Linda Pearson, Supervisor Antonio Pisoireta , Analyst Wayne Keller, Analyst Jeff Phelps, Supervisor II HUMAN RESOURCES Karen Jones, Supervisor TREASURER Andy Meisner, Treasurer Jim VanLeuven, Chief Deputy Treasurer MANAGEMENT & BUDGET Laurie Van Pelt, Director OCC HOME IMPROVEMENT Karry Rieth, Manager Carla Spradlin, Planner SHERIFF Mike McCabe, Under sheriff EQUALIZATION Dave Hieber, Manager FACILITIES MANAGEMENT Art Holdsworth, Director Paul Hunter, Manager HOMELAND SECURITY Ted Quisenberry, Manager BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Harvey Wedell, Sr. Analyst Julia Ruffin, BOC Liaison Nancy Wenzel, Committee Coordinator PLEDGE OF ALLEGIANCE OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long Jeff Potter David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 May 27, 2010 APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes of May 13, 2010 as printed. Supported by Gingell. Motion carried on a voice vote. APPROVAL OF THE AGENDA Long moved that approval of the agenda as printed . Supported by Taub. Motion carried on a voice vote. PUBLIC COMMENT Mr. Daddow informed the Committee of the application for use of Oaklan d County’s AAA Bond Rating to refinance the City of Keego Harbor’s loan agreement. Keego Harbor currently has an outstanding debt in the amount of $1,083,000 to be refinanced over a 30 -year term. A special meeting of both the Planning and Building and Finance Committee’s is scheduled for June 9 th for consideration of this application. FY 2010/FY 2011/FY 2012 CONTINGENCY REPORT The current Contingency Fund balance is $302,534. Homeland Security funding plus the Second Quarter Forecast and Amendments on today’s agenda will affect this balance. Zack moved to accept the Contingency Report. Supported by Potts. Motion carried on a voice vote. CONSENT AGENDA 1a. MR #10126 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION – CHARTER TOWNSHIP OF WATERFORD PROJECT NO. 50351 Introduced by Commissioners Middleton, Scott, and Runestad, the resolution approves the project submitted by the Charter Township of Waterford as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s one -third share of funding from the General Fund Designated Fund Balance. The program consists of the construction of a storm sewer on Walton Boulevard at Dixie Highway. A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the Charter Township of Waterford is included. A budget amendment for $127,083 will be made as outlined in the Fiscal Note. 1b. MR #10122 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEME NT PROGRAM FISCAL YEAR 2010 APPROPRIATION – CITY OF FARMINGTON HILLS PROJECT NO. 50141 Introduced by Commissioners Schwartz and Nash , the resolution approves the project submitted by the City of Farmington Hills as eligible for Tri-Party Road Improvemen t Program funding and authorizes the release of the County’s one-third share of funding from the General Fund Designated Fund Balance. The program consists of the resurfacing of Orchard Lake Road from 12 Mile Road to 13 Mile Road. A copy of the Cost Participation Agreement between the Road Commission f or Oakland County and the City of FINANCE COMMITTEE Page 3 May 27, 2010 Farmington Hills is included. A budget amendment for $96,100 will be made as outlined in the Fiscal Note. 1c. MR #10123 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPROPRIATION – CHARTER TOWNSHIP OF MILFORD PROJECT NO. 50361 Introduced by Commissioner Long , the resolution approves the project submitted by the Charter Township of Milford as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s one -third share of funding from the General Fund Designated Fund Balance. The program consists of widening, storm sewer, edge drain and curb and gutter work with an HMA overlay at the intersection of Milford Road at Dawson Road . A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the Charter Township of Milford is included. A budget amendment for $235,575 will be made as outlined in the Fiscal Note. Zack moved approval of the attached suggested Fiscal Notes for Consent Agenda Items 1a -1c. Supported by Potts. Motion carried unanimously on a roll call vote. REGULAR AGENDA 2. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2010 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2009 -2010 ANNUAL ACTION PLAN AMENDMENT The Oakland County Board of Commissioners authorized submittal of the Oakland County 2010 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD). This resolution accepts consolidated CDBG, HOME and ESG grant funding from the U.S. Department of Housing and Urban Development in the amount of $6,084,213; $500,000 in estimated Home Improve ment Revolving Loan Funds, $300,000 in estimated HOME Program Income and HOME County match of $382,256 for a consolidated 2010 program y ear grant totaling $7,266,469. It is also requests the 2009 Annual Action Plan and Consolidated Grant ac ceptance be amended to reflect actual revenues generated through the CDBG Home Improvement Revolving Loan Fund totaling $671,396.91, CDBG participating communities totaling $34,472.83, Home Investment Partnership Act totaling $301,074, and HOME Program Community Housing Development Organizations totaling $21,719 during the program ye ar period of May 1, 2009 through April 30, 2010. Future level of service, including personnel, will be contingent upon the level of Federal funding available for these programs. Zack moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. 3. DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITY OF MADISON HEIGHTS The Equalization Division provides services to local units of government including original assessments, reappraisals and file maintenance. The City of Madison Heights agrees to pay the sum of $14.90 per parcel for 11,522 real property descriptions and $12.40 per parcel for 1,758 personal property description s for each of the contract years 2010 -2011, 2011-2012, and 2012-2013 for a total contract value of $193,477 for each contract year. Budget amendments will be made as outlined in the Fiscal Note. Greimel moved approval of the attached suggested Fiscal Note. Supported by Coulter. FINANCE COMMITTEE Page 4 May 27, 2010 Motion carried unanimously on a roll call vote. 4. FACILITIES MANAGEMENT – WORK RELEASE FACILITY RENOVATION PROJECT The Work Release Facility was constructed in 2002 -2003 and currently houses a total of 398 occupants plus Sheriff’s Office personnel and is organized into large dorms and dayrooms on both sides of a centrally located control center. Renovations have been requested to c onvert the kitchen area to a laundry operation, site work, dayroom work stations and security hardware due to the closure of the Frank Greenan Facility. The entire work release inmate population will be released on tethers; the facility would be used to h ouse inmate classifications from the Frank Greenan Facility and the Main Jail. The estimated cost of these renovations is $500,000 which is available in the Designated Fund Balance Account. Taub moved approval of the attached suggested Resolution. Supported by Douglas. Motion carried unanimously on a roll call vote. 5. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – ACCEPTANCE FOR 2009 FEMA STATE HOMELAND SECURITY GRANT PROGRAM – OAKLAND COUNTY The U.S. Department of Homeland Security, through the Federal Emergency Management Agency (FEMA) for the State Homeland Security Grant Program has awarded Oakland County reimbursement for qualified expenses up to, but not exceeding $148,218, for the State Homeland Security Program and $1,474,714 for the Urban Area Security Initiative, for a total of $1,622,932. The grant will support implementation of the National Preparedness Guidelines, strengthening of improvised explosive device (IED) attack deterrence, prevention, and protection capabilities and strengthening preparedness planning. Future level of services will be contingent upon the level of funding available from the State. Budget amendments will be made as outlined in the Fiscal Note. Coulter moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote . 6. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – ACCEPTANCE FOR 2009 FEMA STATE HOMELAND SECURITY GRANT PROGRAM – MONROE COUNTY FIDUCIARY The U.S. Department of Homeland Security, through the Federal Emergency Management Agency (FEM A) for the State Homeland Security Grant Program has awarded funding for Region 2, in the State of Michigan, which includes, but is not limited to the following political subdivisions: City of Detroit and Macomb, Monroe, Oakland, St. Clair, Washtenaw and Wayne Counties. The State of Michigan as awarded Oakland County, as fiduciary for Monroe County , reimbursement for qualified expenses up to, but not exceeding $49,178, for the State Ho meland Security Program and $489,290 for the Urban Area Security Initiative for a total of $538,468 with no county match or in -kind contribution required. The future level of service, including personnel, will be contingent upon the level of funding avail able from the State. Budget amendments will be made as outlined in the Fiscal Note. Greimel moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE Page 5 May 27, 2010 7. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – ACCEPTANCE FOR 2009 FEMA STATE HOMELAND SECURITY GRANT PROGRAM – REGIONAL FIDUCIARY The U.S. Department of Homeland Security, through the Federal Emergency Management Agency (FEM A) for the State Homeland Security Grant Progr am has awarded funding for Region 2, in the State of Michigan, which includes, but is not limited to the following political subdivisions: City of Detroit and Macomb, Monroe, Oakland, St. Clair, Washtenaw and Wayne Counties. Oakland County has been appointed by the Region 2 Planning Board as fiduciary and sub grantee for the 2009 State Homeland Security Grant and has been allocated $270,998, the Urban Area Security Initiative award is $2,696,320 for a total award of $2,967,318. The program provides funds to build capabilities to prevent, respond to, and recover from acts of domestic and foreign terrorism, to address National Priorities and Target Capabiliti es as they relate to terrorism and support the implementation of the National Preparedness Goal, Nat ional Incident Management System, and National Response Framework. The award for Management and Administrative expenses covers the continuation of one full time non -eligible Buyer II position in the Purchasing Division and one full-time eligible special revenue Homeland Security -USAI Regional SAP and two Homeland Security – Regional SAP positions. Future level of service, including personnel will be contingent upon the level of funding available from the State. Budget amendments will be made as outlined in the Fiscal Note. Long moved approval of the attached suggested Fiscal Note . Supported by Taub. Motion carried unanimously on a roll call vote , 8. HUMAN RESOURCES – FISCAL YEAR 2010 WAGE AND BENEFIT REOPENER FOR EMPLOYEES REPRESENTED BY MICHIGAN NURSES ASSOCIATION (MNA) The County of Oakland and the Michigan Nurses Association have reached an agreement regarding wages and benefits for Fiscal Year 2010. The agreement includes a 2.5% wage reduction for FY 2010 beginning December 19, 2009. To recove r the retroactive amount for Fiscal Year 2010 employees represented by the bargaining unit shall have their salaries reduced by an additional 3.2% beginning June 19, 2010 through September 24, 2010. Also July 4, 2010 will be an unpaid holiday and may no t be taken as a leave day. The 2.5 wage reduction and 3.2% retroactive salary reduction equates to $154,807 for salaries and $63,626 for related fringe benefits, totaling $218,433. No am endments will be made as outlined in the Fiscal Note. Douglas moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 9. DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2010 SECOND QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS Multiple budget amendments are set forth in the attached resolution. GF/GP revenues are 0.47% more than budget or $1,932,600. The majority of the favorability is the result of the following: Taxes $1,947,600, Charges for services $405,000 and State grants ($745,800). In to tal expenditures are projected to be 1.42% under budget or $5,876,049. This favorable forecast includes accelerated reductions which will be used to offset future budget shortfalls. The only departments projected to be unfavorable at the end of the fiscal year (barring any amendments) are the Sheriff’s Office ($1,118,300), Water Resources Commissioner ($682,368) and Central Services ($12,100). In total Fiscal Services forecasts that the County will complete FINANCE COMMITTEE Page 6 May 27, 2010 Fiscal Year 2010 with an overall favorability o f $7,808,649 in GF/GP operations. Taub moved approval of the attached suggested Resolution. Supported by Potts. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. 52-1 Novi District Court, FY 2011 SCAO Grant – Drug Court Grant Applic ation B. Animal Control Division 2010-2011 Oakland CATS Program Grant Application Commissioner Taub questioned Item A indicating that in 2005 the grant award was $50,000 with a County match of $3,333 now in 2011 the award is $8,050 and County match is $77,590. It appears the County is contributing approximately ten times more than the actual grant. It was explained the State has authorized a fee for alcohol and drug rehabilitation, which money is supposed to be used to fund the drug court costs. Long moved to receive and file the communications. Supported by Gingell. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT Chairperson Middleton announced there will be a special meeting of the Finance Committee scheduled for June 9, 2010 befo re the Board meeting to consider two items: The request from Keego Harbor to utilize Oakland County’s AAA bond rating and a grant acceptance for the Health Division benefiting Zero to Three year old children. It was reported a new vendor has been chosen to run Little Oaks A press release from Animal Control has been misconstrued; many citizens understood it to say there has been an increase in fees while it is merely an incentive to have pets licensed before June 1 st, if not the fee increases. This has always been their practice and does not constitute an increase in license fees. There being no other business to come before the committee, the meeting was adjourned at 10:36 a.m. ________________________ _______________________________ Nancy Wenzel Lawrence M. Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.