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HomeMy WebLinkAboutMinutes - 2010.07.14 - 36456 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE July 14, 2010 The meeting was called to order by Chairperson Douglas at 9:34 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. HUMAN RESOURCES COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, Kim T. Capello, Eric Coleman, Thomas F. Middleton, Robert Gosselin, Michael J. Gingell, Mattie Hatchett and Janet Jackson HUMAN RESOURCES COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Human Resources Nancy Scarlet, Director Lori Motyka, Supervisor Heather Mason, Analyst Cathy Shallal, Manager Tina Ramey, Supervisor Kristy Slosson, Supervisor Chaunda Nash-Tipton, Analyst David VandeGrift, Analyst Sheriff’s Office Dale Cunningham, Business Manager Robert Smith, Major Prosecuting Attorney Jessica Cooper, Prosecutor Paul Walton, Chief Assistant Terri Meiers, Coordinator Management & Budget Laurie VanPelt, Director Fiscal Services Tim Soave, Manager County Executive Bob Daddow, Deputy Circuit Court Nanci Grant, Chief Judge District Court 52-1 Debby Bigger, Account Clerk Joyce A. Renfrow, Administrator 52-3 Renee Gilbert, Administrator 52-4 Patti Bates, Probation Free Press Kathy Gray Board of Commissioners Lawrence Doyle, Administrative Director Sheryl Mitchell, Sr. BOC Analyst Harvey Wedell, Sr. BOC Analyst Sue Ann Douglas Chairperson Kim T. Capello Majority Vice-Chair Eric Coleman Minority Vice-Chair Thomas F. Middleton Robert Gosselin Michael J. Gingell Mattie Hatchett Janet Jackson Julia Ruffin, BOC Liaison Nancy Wenzel, Committee Coordinator Human Resources Committee Page 2 July 14, 2010 APPROVAL OF MINUTES OF June 30, 2010 Middleton moved to approve the minutes of June 30, 2010 as printed. Supported by Gosselin. Motion carried on a voice vote. PUBLIC COMMENT None. MR #10166 52ND DISTRICT COURT – REVISIONS OF THE FY 2010, FY 2011 AND FY 2012 BUDGETS Due to budget tasks assigned by the County Executive the 52 nd District Court is proposing changes at Division III; the deletion of one GF/GP PTNE 1,482 hours/year Certified Electronic Operator position and two GF/GP full-time eligible District Court Clerk II positions and creation of two GF/GP PTNE District Court Clerk II positions. Division IV is deleting one GF/GP FTE Court Clerk position. Coleman moved the Human Resources Committee Report to the Board with the recommendation MR #10166 be adopted. Supported by Jackson. Motion carried unanimously on a roll call vote with Gingell absent. MR #10167 PROSECUTING ATTORNEY – REVISIONS OF THE FY 2010, FY 2011, AND FY 2012 BUDGETS Due to budget tasks assigned by the County Executive the Prosecuting Attorney has revised their budget requesting the deletion of one vacant GF/GP full time eligible Assistant Prosecutor II position and one FTE Office Assistant II position and creation of one FTNE 2,000 hour s/year Office Assistant II position. Middleton moved the Human Resources Committee Report to the Board with the recommendation MR #10167 be adopted. Supported by Coleman. Motion carried unanimously on a roll call vote with Gingell absent. . MR # 10168 SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF BRANDON – 2010 It is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contracts with local units of government for the purpose of providing Sheriff Patrol services. The Charter Township of Brandon is requesting an amendment to their contract by deleting one Patrol Investigator and one Deputy I (no-fill) position bringing the total number of contracted positions to twelve. Middleton moved the Human Resources Committee Report to the Board with the recommendation MR #10168 be adopted. Supported by Coleman. Motion carried unanimously on a roll call vote with Gingell absent. HUMAN RESOURCES COMMITTEE Page 3 July 14, 2010 MR # 10169 SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF WHITE LAKE – 2010 It is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contracts with local units of government for the purpose of providing Sheriff Patrol services. The Charter Township of White Lake has requested that a contract for marine patrol be authorized. The Sheriff is requesting the creation of one GF/GP PTNE 250 hours/year Marine Safety Deputy I position. Continuation of this position is contingent on the level of funding associated with this contract. Coleman moved the Human Resources Committee Report to the Board with the recommendation MR #10169 be adopted. Supported by Gosselin. Motion carried unanimously on a roll call vote. MR # 10170 SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF HIGHLAND– 2010 It is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contracts with local units of government for the purpose of providing Sheriff Patrol services. The Charter Township of Highland has requested that a contract for marine patrol be authorized. The Sheriff is requesting the creation of one GF/GP PTNE 250 hours/year Marine Safety Deputy I position. Continuation of this position is contingent on the level of funding associated with this contract. Chairperson Douglas indicated a new agreement was received for the Charter Township of Highland and will be substituted for the current attached contract at the Board of Commissioners Finance Committee meeting scheduled for July 15, 2010. Coleman moved the Human Resources Committee Report to the Board with the recommendation MR #10170 be adopted. Supported by Gosselin. Motion carried unanimously on a roll call vote. BOARD OF COMMISSIONERS – JURY BOARD PER DIEM Public Act 236 of 1961 provides for the creation of Jury Boards and “in counties having a population of less than 2,000,000, the Jury Board consists of three qualified electors of the County appointed by the County Board of Commissioners on recommendation on the Circuit judges of the Judicial Circuit in which the County is situated, not more than two of whom shall be members of the same political party. The appointments shall be for six year terms.” Oakland County’s compensation for Jury Board members is currently a flat annual rate of $4,454. It is recommended that the compensation be amended from a flat annual rate to a per diem of $75.00 per day of service. The change in compensation will go into effect upon the appointment or re- appointment of each member of the Jury Board. Jackson moved approval of the attached suggested resolution. Supported by Middleton. Motion carried unanimously on a roll call vote. HUMAN RESOURCES COMMITTEE Page 4 July 14, 2010 RECOMMENDED FISCAL YEAR 2011 SALARY RECOMMENDATIONS The Fiscal Year 2011 salary recommendations are as follows: 1.5% decrease in current salary ranges for salary grades 1 -21. Decrease all remaining classifications not represented by bargaining units by 1.5% with the exclusion of Circuit, Probate and District Court Judges, Appointed Board and Commission members and County wide Elected Officials. It is recommended that the Elected Officials and Assistant Prosecuting attorneys voluntarily donate 1.5% of their salary back to the County as their salaries can not be diminished during the term for which they were appointed or elected. Additionally to re-title the PTNE Seasonal Program Specialist I classification to Seasonal Program Specialist; change the overtime eligibility for the classification of Administrative Assistant to Elected Officials from Non -Exempt to Exempt and to delete 11 classifications from the County’s Salary Schedule as listed in the attached Report. Coleman moved to Report to the Board with the recommendation Fiscal Year 2011 Salary recommendations be adopted. Supported by Capello. Motion carried unanimously on a roll call vote. CONSENT AGENDA / COMMUNICATIONS Coleman moved to Receive & File Items A-C. Supported by Gosselin. A. Position Change Summary Report B. Diversity Training Update C. Retirement Board Minutes Motion to Receive & File carried on a voice vote. Chairperson Douglas declared a recess at 10:10 a.m. The Committee resumed in session at 10:30 a.m. OTHER BUSINESS/BUDGET HEARINGS SHERIFF’S OFFICE To meet their 2011 budget task the Sheriff’s Office is closing the Frank Greenan facility and deleting 31 positions for a savings of ($2,731,372). The Sheriff is proposing to delete an additional five positions for a savings of ($594,387) for the FY 2012 budget. Coleman moved these requested deletions be incorporated in the 2011 and 2012 budgets respectively. Supported by Gosselin. Motion carried unanimously on a roll call vote with Hatchett absent. HUMAN RESOURCES COMMITTEE Page 5 July 14, 2010 PROSECUTING ATTORNEY The Prosecutor is requesting the deletion of two positions for a savings of ($78,607) for FY 2011; the reclassification of Chief-Prosecutor Administration to Supervisor-Prosecuting Attorney Administration Services for a savings of ($30,875) and Supervisor Prosecuting Attorney Administration Services to Assistant Prosecutor II for an increase of $15,351. No position changes are requested for 2012. For FY 2013 the Prosecutor is proposing the deletion of an additional two positions. Coleman moved these requests be incorporated in the 2011,2012 and 2013 budgets respectively. Supported by Gingell. Motion carried unanimously on a roll call vote. CIRCUIT COURT To meet their 2011 budget task the Circuit Court is requesting the deletion of 21 positions and creation of 12 for a savings of ($1,126,085); position funding change requests for 48 positions; reclassification of one position for savings of ($18,216) and transfer of one position; the deletion of four Special Revenue/Propriety positions and creation of one for a savings of ($7,735) The position requests for FY 2012 are the deletion of 26 positions and creation of 20 for a savings of ($1,439,221). An additional two positions will be deleted in FY 2013 for a savings of ($156,703). Capello moved these requets be incorporated in the 2011,2012 and 2013 budgets respectively. Supported by Coleman. Motion carried unanimously on a roll call vote. PROBATE COURT Probate Court is requesting the deletion of five positions for a total of ($173,774) to meet their 2011 budget task. For the 2012 budget they are requesting the deletion of five positions and creation of four for a total savings of ($239,166). The 2013 budget request is for the deletion of one additional position for a savings of ($48,698). Gosselin moved these requests be incorporated in the 2011, 2012 and 2013 budgets respectively. Supported by Coleman. Motion carried unanimously on a roll call vote. 52nd DISTRICT COURTS Division I – FY 2011 Budget the Court is requesting the continuation of seven positions previously deleted in the FY 2010 Budget and deletion of one for a total cost of $171,415. Division II – FY 2011 Budget deletion of one position and creation of one position for a total savings of ($19,686). Division IV – FY 2011 Budget, deletion of two positions and reduction of hours per year for a Magistrate for a total savings of ($145,413). These actions by the 52nd District Courts add a cost of $6,316 for the FY 2011 Budget. HUMAN RESOURCES COMMITTEE Page 6 July 14, 2010 52nd DISTRICT COURTS (Continued) Division I – FY 2012, requests the continuation of one position previously deleted in the FY 2010 Budget at a cost of $15,003 Division II – FY 2012 Decrease hours of one Probation Investigator at a savings of ($10,929) Division III – FY 2012 Deletion of three positions and creation of three for a savings of ($117,514). It was indicated there is a typographical error, the request is to delete two GF/GP Probations Officer III positions and create two GF/GP FTNE Probation Officer II positions, not III as indicated. This results in a further savings to be calculated and included at budget wrap up. These actions by the 52nd District Courts reflect a total savings of ($113,440)for FY 2012. Division II – FY 2013, Deletion of one position for a savings of ($20,113) Division III – FY 2013 Deletion of one position and creation of one for a savings of ($47,187). These actions by the 52nd District Courts reflect a savings of ($67,300) for FY 2013. Coleman moved these requests be incorporated in the 2011,2012 and 2013 budgets respectively. Supported by Capello. Motion carried unanimously on a roll call vote. CLERK/REGISTER OF DEEDS To meet the 2011 Budget task the Clerk/Register of Deeds is requesting the deletion of one position for a savings of ($3,572). For FY 2012 the Clerk/Register of Deeds is requesting the deletion of one position for a savings of ($3,572). For FY 2013 the Clerk/ Register of Deeds is requesting the deletion of four positions for a total savings of ($76,433). Coleman moved these requested deletions be incorporated in the 2011,2012 and 2013 budgets respectively. Supported by Capello. Motion carried unanimously on a roll call vote with Gosselin absent. TREASURER To meet their FY 2011 Budget task the Treasurer is requesting a change in fun ding for one Account Clerk II position from GF/GP to Special Revenue. Coleman moved this request be incorporated in the 2011 budget. Supported by Gingell. Motion carried unanimously on a roll call vote with Gosselin absent. HUMAN RESOURCES COMMITTEE Page 7 July 14, 2010 ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS To meet their FY 2011 Budget task one position is being deleted for a savings of ($102,267). Hatchett moved this request be incorporated in the 2011 budget. Supported by Jackson Motion carried unanimously on a roll call vote with Gosselin absent There being no further business to come before the Committee the meeting was adjourned at 11:40 a.m. _______________________________________________ Nancy Wenzel, Committee Coordinator _______________________________________________ Lawrence Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.