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HomeMy WebLinkAboutMinutes - 2010.07.28 - 36460 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE July 28, 2010 The meeting was called to order by Chairperson Douglas at 9:35 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. HUMAN RESOURCES COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, Kim T. Capello, Eric Coleman, Thomas F. Middleton, Robert Gosselin, Michael J. Gingell, Mattie Hatchett and Janet Jackson HUMAN RESOURCES COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Human Resources Lori Motyka, Supervisor Heather Mason, Analyst Cathy Shallal, Manager Kelly Siddiqui, Analyst Connie Srogi, Analyst Dana Cosby, Analyst Chaunda Nash-Tipton, Analyst Gary Vaught, Analyst County Executive Ken Rogers, Deputy County Executive Bob Daddow, Deputy County Executive Jerry Poisson, Deputy County Executive Management & Budget Laurie Van Pelt, Director Fiscal Services Tim Soave, Manager Auditing Pam Weipert, Manager Water Resources Sue Coffey, Manager Library Laura Mancini, Director Facility Engineering Paul Hunter, Manager Board of Commissioners Lawrence Doyle, Administrative Director Sheryl Mitchell, Sr. BOC Analyst Harvey Wedell, Sr. BOC Analyst Nancy Wenzel, Committee Coordinator Sue Ann Douglas Chairperson Kim T. Capello Majority Vice-Chair Eric Coleman Minority Vice-Chair Thomas F. Middleton Robert Gosselin Michael J. Gingell Mattie Hatchett Janet Jackson Human Resources Committee Page 2 July 28, 2010 APPROVAL OF MINUTES OF July 14, 2010 Gosselin moved to approve the minutes of July 14, 2010 as printed. Supported by Coleman. Motion carried on a voice vote. PUBLIC COMMENT None. LIST OF POSSIBLE BUDGET AMENDMENTS Chairperson Douglas indicated the Circuit Court has requested some budget amendments since they appeared before the Committee on July 14, 2010. Circuit Court/Family Court is requested to attend the August 11th meeting to explain these amendments. BUDGET HEARINGS WATER RESOURCES COMMISSIONER To meet the 2011 budget task the Water Resources Commissioner is requesting the creation of one new position titled Supervisor, - WRC Financial Services to be funded from the Water & Sewer Trust Fund and Sewage System Disposal Fund and to delete one Secretary II position at an additional cost of $24,651. It is also requested that the funding for one Construction Inspector III position be changed from GF/GP to SR (Oakland Macomb Interceptor Construction Project and one Civil Engineer Il position from GF/GP to CVT Water Systems; downwardly reclassify a Secretary Il position to a WRC Operations Clerk for a savings of ($6,104) and transfer a WRC Operations Clerk position to the Billing Services Unit. Coleman moved these requests be incorporated in the 2011 budget as requested. Supported by Middleton. Motion carried unanimously on a roll call vote. BOARD OF COMMISSIONERS/LIBRARY BOARD The Board of Commissioners met their budget task by reducing internal costs, for example: travel, conferences, no longer mailing the annual report for a savings of $60,000 , no position changes are requested. The Library Board is requesting the upward reclassification of one GF/GP Library Technician I to Library Technician II, downward reclassification of one Librarian position to Library Technician I and an Account Clerk II position to Account Clerk I for a savings of ($1,273) It is also requested the Library Board/Research Library and Library Board/Law Library merge into one unit and transfer one Library Supervisor, One Library Tech Support Specialist and one Library Technician II position to the Law/Research Library. Coleman moved these requests be incorporated in the FY 2011 budget as requested. Supported by Gingell. Motion carried unanimously on a roll call vote HUMAN RESOURCES COMMITTEE Page 3 July 28, 2010 COUNTY EXECUTIVE The changes the County Executive is requesting to meet the budget task are in the Auditing Department, it is proposed to downsize the Auditing Department to four fulltime employees, this has been accomplished earlier than expected as sufficient employees have found positions in other County departments. For FY 2011 the position change requests are as follows: Continue one Secretary II position previously deleted with the FY 2010 budget, not to create one Secretary ll PTNE Secretary II position approved with the FY 2010 budget, continue one Auditor II position previously deleted with the 2010 budget and delete one Senior Auditor position for a total cost of $64,586. For the FY 2012 budget the request is to continue one Auditor II position that was approved for deletion in the FY 2010 budget, delete one Senior Auditor position and one Auditor II position at a savings of ($113,968). Some of these changes are required because of a position number mistake made by the Human Resources Department in a previously approved resolution transferring a position from Auditing to the Human Services Department. Coleman moved these requests be incorporated in the FY 2011 and FY 2012 budget as requested. Supported by Middleton. Motion carried unanimously on a roll call vote. CENTRAL SERVICES Due to the reduction of the County vehicle fleet Central Services is requesting the deletion of one Automobile Mechanic I and one Communications Installer I position for a savings of ($69,818). Gingell moved these requests be incorporated in the FY 2011 budget as requested. Supported by Coleman. Motion carried unanimously on a roll call vote. FACILITIES MANAGEMENT Facilities Maintenance & Operations is requesting the deletion of one Custodial Worker II and three General Helper positions for a savings of ($77,192) for FY 2011. Facilities provided the Committee with an organizational chart. The Committee requested other departments provide a similar chart as this format clearly identifies the Divisions’ structure. Hatchett moved these requests be incorporated in the FY 2011 budget as reque sted. Supported by Jackson. Motion carried unanimously on a roll call vote. PUBLIC SERVICES For FY 2011 Community Corrections is requesting the deletion of one Account Clerk l position for a savings of ($59,818). For the FY 2013 budget task it is pro posed to delete four summer positions from the MSU Extension for a savings of ($21,648). Coleman moved these requests be incorporated in the FY 2011 and FY 2013 budgets as requested. Supported by Jackson. Motion carried unanimously on a roll call vote. HUMAN RESOURCES COMMITTEE Page 4 July 28, 2010 INFORMATION TECHNOLOGY Information Technology is requesting the deletion of three positions and creation of two for a total cost of $37,510; the reclassification of one PR Chief Data Base Administrator position to a new classification of Chief-Land Management and one Chief-Data Base Administrator to Project Manager (vacant position) for a savings of ($12,237), plus the transfer of one Project Manager from Technical Systems & Networking to Applications Services for the FY 2011 budget. Middleton moved these requests be incorporated in the FY 2011 budget as requested. Supported by Coleman. Motion carried unanimously on a roll call vote. HUMAN RESOURCES Human Resources is requesting the deletion of one student position for a savings of ($11,794) plus the transfer of three positions from Recruitment & Workforce Planning to Employee Records & HRIS and downward reclassification of two positions for a savings of ($11,691) for FY 2011. For FY 2012 the request is to delete one Human Resources Analyst II l position in Workforce Management for a savings of ($107,951). For FY 2013 the request is to delete one Human Resources Analyst IIl position in Workforce Management for a savings of ($107,951). Commissioner Hatchett expressed her concern over the Human Resources Department contemplating the phasing out of their support for the Diversity Council and what will happen to the employee who has had the responsibility of working with the Council. Mr. Poisson explained the Diversity Council is a 501 (3)(c) and the position will not be deleted only the job assignment will be changed. Commissioner Coleman stated the organizational chart supplied by Human Resource as requested does not clearly define the administrative management structure of the Department. He requested the Human Resources Department supply an organizational chart to the Committee similar to the one distributed by Facilities Management. Middleton moved these requests be incorporated in the FY 2011, FY 2012 and FY 2013 budgets as requested. Supported by Gingell. Motion carried unanimously on a roll call vote. OTHER BUSINESS Chairperson Douglas requested the Michigan Health & Human Services Council be added to the “List” to change the compensation from a salary to a $75.00 per diem. There was no objection. Chairperson Douglas stated if any Department requests amendments to their proposed budgets after having been approved by the Committee that the Department will return to Committee to explain their amendment requests. There being no further business to come before the Committee the meeting was adjourned at 10:42 a.m. _________________________________ ________________________________ Nancy Wenzel, Committee Coordinator Lawrence Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.