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HomeMy WebLinkAboutMinutes - 2010.09.14 - 36470 September 14, 2010 The meeting was called to order by Chairperson Scott at 9:33 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: John Scott, Jim Nash, Bradford Jacobsen, Kim Capello, Jim Runestad, Tim Burns, Steve Schwartz PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Robert Gosselin OTHERS PRESENT: CORPORATION COUNSEL Jody Hall, Assistant Corporation Counsel FACILITIES MANAGEMENT & OPERATIONS Art Holdsworth, Director Paul Hunter, Manager, Facilities Engineering Ed Joss, Supervisor, Facilities Planning PARKS AND RECREATION Dan Stencil, Executive Officer Melissa Prowse, Business Development Rep. WATER RESOURCES COMMISSIONER Joseph Colaianne, Attorney/Insurance Administrator Steve Korth, Manager Glenn Appel, Assistant Chief Engineer Eugene Snowden, Civil Engineer III Karen Warren, Engineer Chuck Lawhorn, Environmental Planner II BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None. APPROVAL OF THE MINUTES Jacobsen moved approval of the minutes of August 24, 2010, as printed. Supported by Runestad. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Kim Capello Jim Runestad Tim Burns Steven Schwartz JOHN SCOTT Chairperson ROBERT GOSSELIN Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 September 14, 2010 Motion carried on a voice vote. AGENDA Chairperson Scott indicated that the agenda should be amended to add an Item #8, titled “Facilities Management/Facilities Engineering – Authorization to Receive Construction Manager Proposals for Oakland Pointe Connector Addition”, per a request by Art Holdsworth. Jacobsen moved to amend the agenda by adding “Facilities Management/Facilities Engineering – Authorization to Receive Construction Manager Proposals for Oakland Pointe Connector Addition” as Item #8 on today’s Planning and Building Committee agenda . Supported by Runestad. Motion carried on a voice vote. AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER – REQUEST FOR ADDITIONAL $33,000 LOAN FROM THE LONG TERM REVOLVING FUND FOR CONSTRUCTION OF THE BUSH LAKE LEVEL CONTROL STRUCTURE AND APPROVAL OF THE ASSESSMENT ROLL On May 5, 2010, the Board of Commissioners adopted Miscellaneous Resolution #10080, which authorized a $267,000 loan from the Long Term Revolving Fund for the Bush Level Control Structure Project. The amount of the loan was based on an estimated cost of design, administration and construction of the project. Bids that were received in August of 2010 came in higher than the original estimate; therefore, the Water Resources Commissioner’s office is seeking an additional $33,000 to move forward with the project. The project is now estimated to cost $300,000, and it includes costs for the administration, legal proceedings and th e replacement of the dam on Bush Lake, which is located in the Charter Township of Holly and the Village of Holly. Jacobsen moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote with Gosselin absent. 2. WATER RESOURCES COMMISSIONER – 2010 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE The Water Resources Commissioner is proposing to assess 28 separate Lake Level Districts for 2010 in the amount of $354,825.91 for operatio n, maintenance and repair purposes . Fifteen of the proposed assessments are in excess of $10,000.00, which per Public Act 59, Section 30722(4) require Board of Commissioners approval. Burns moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Gosselin absent. 3. WATER RESOURCES COMMISSIONER – 2010 CHAPTER 4 DRAIN MAINTENANCE Planning & Building Committee Page 3 September 14, 2010 ASSESSMENT RESOLUTION Chapter 8 of the Michigan Drain Code permits the Water Resources Commissioner to le vy assessments against the Drainage District of drains established in accordance with Chapter 4 of the Michigan Drain Code for operation, maintenance clean out and repair purposes, provided these assessments do not exceed $2,500 per mile of drain per year. For 2010, the Water Resources Commissioner proposes to assess, levy and collect $128,750.00 against all of the benefiting properties and government entities comprising the assessment rolls of 25 Drainage Districts for the maintenance, operation , clean out and repair of 25 drains, all in accordance with the $2,500 per mile of drain per year limitation. Jacobsen moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Gosselin absent. 4. WATER RESOURCES COMMISSIONER – 2010 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION Chapter 18 of the Michigan Drain Code permits the Water Resources Commissioner to levy assessments against Drainage District of Drains established in accordance w ith Chapter 18 for operation, maintenance, clean out and repair purposes, provided such assessments do not exceed $2,500 per mile of drain per year. For 2010, the Water Resources Commissioner proposes to assess, levy and collect $56,250.00 against all of the benefiting properties and government entities comprising the assessment rolls of 18 Drainage Districts for the maintenance, operation, cleanout and repair of 18 drains located in Oakland Township and West Bloomfield Township , in accordance with the $2,500 per mile of drain per year limitation. Jacobsen moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote with Gosselin absent. 5. PARKS AND RECREATION COMMISSION – APPROVAL OF DECLARATION OF CHARITABLE GIFT AGREEMENT WITH WETLANDS AMERICA TRUST, INC. Wetlands America Trust, Inc. is donating property located in Oakland County, Michigan known as the Eisele Parcel to the County of Oakland. The property is located adjacent to the In dependence Oaks County Park and would serve as an extension of the park . To facilitate the acceptance of this property a Declaration of Charitable Gift was drafted by Jody Hall, Corporation Counsel, and the Parks and Recreation Commission is requesting ap proval and acceptance of this Declaration of Charitable Gift between Wetlands America Trust, Inc. and the County of Oakland. Jacobsen moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote with Gosselin absent. 6. PARKS AND RECREATION COMMISSION – APPROVAL OF ACQUISITION FUNDING AGREEMENT WITH DUCKS UNLIMITED FOR UPPER BUSHMAN ACQUISITION Ducks Unlimited (DU) was awarded a grant from the Carls Foundation, which provides a cash do nation of $105,000 to the Oakland County Parks and Recreation Commission towards the acquisition costs for the 186-acre Upper Bushman Lake property, which will provide easy road -side access to the wetland complex for stewardship and natural resource manage ment. A funding agreement was drafted by Ducks Planning & Building Committee Page 4 September 14, 2010 Unlimited and Oakland County Corporation Counsel to satisfy the requirements of the Carls Foundation grant to Ducks Unlimited. The resolution approves and accepts the terms and conditions of the Funding Agreement between Ducks Unlimited, Inc. and the Oakland County Parks and Recreation Commission. Nash moved approval of the attached suggested resolution. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Gosselin absent. 7. DEPARTMENT OF FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – REQUEST FOR APPROVAL OF RESIDENTIAL LEASE AGREEMENT WITH KRISTY OTTMAN LEAHY, INDEPENDENCE OAKS COUNTY PARK A one-story, one-bedroom house is located at 5511 Oakhill Road on the grounds of the Independence Oaks County Park, and the Oakland County Parks and Recreation Commission is seeking approval to lease this house to Kristy Ottman Leahy for a period of one year commencing September 15, 2010, at the cost of $700.00 per month. In addition, she would be required to pay all utility costs at the residence. A lease agreement has been drafted and/or reviewed by Corporation Counsel and Facilities Management. Nash moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote with Gosselin absent. 8. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AUTHORIZATION TO RECEIVE CONSTRUCTION MANAGER PROPOSALS FOR OAKLAND POINTE CONNECTOR ADDITION Facilities Management is requesting authorization to have Purchasing issue an RFP for pre -construction and construction services for a new structure connecting the east and west Oakland Pointe building, known as the Connector Addition Project. The Connector Addition would provide a scanning stati on manned by Sheriff’s Deputies so that all public entering both buildings would have to pass through security. Currently, only the public entering the east building housing the Friend of the Court pass through scanning stations. The estimated cost of th e Connector Addition Project is included in the proposed FY 2011 Capital Improvement Program (CIP). This is a time -sensitive issue because it takes time to go through the RFP process, and Community Corrections will be moving into the west building by October 18, 2010. The preliminary project budget has been established at $850,000. Nash moved to authorize Facilities Management/Facilities Engineering to advertise and receive proposals for the Oakland Pointe Connector Addition, utilizing Purchasing Divisi on services and procedures and to report to the Planning & Building Committee upon receipt and tabulation of the bids. Supported by Schwartz. Motion carried unanimously on a roll call vote with Gosselin absent. CONSENT AGENDA – INFORMATIONAL ITEMS A. Planning & Economic Development Services – 2010 Sustainable Communities Planning Grant Application B. Building Authority Minutes – June 9, 2010 C. Building Authority Minutes – July 14, 2010 Planning & Building Committee Page 5 September 14, 2010 Jacobsen moved to receive and file the items on the C onsent Agenda. Sup ported by Burns. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:23 a.m. _________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.