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HomeMy WebLinkAboutMinutes - 2010.09.30 - 36477TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson September 30, 2010 Chairperson Middleton called the meeting of the Finance Committee to order at 9:00 a.m. in the Board of Commissioners' Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton , Tim Greimel, Sue Ann Douglas , Christine Long, David Potts, Shelley Taub, David Coulter, Helaine Zack, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Mike Gingell OTHERS PRESENT AVIATION Karl Randall, Manager CENTRAL SERVICES J. David VanderVeen, Director CHILDREN’S VILLAGE Jody Overall, Manager CORPORATION COUNSEL Jody Hall, Assistant Counsel EXECUTIVE OFFICE Jerry Poisson, Deputy Executive Bob Daddow, Deputy Executive FACILITIES Mike Hughson, Property Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Leo Lease, Analyst Linda Pearson, Analyst Prentiss Malone, Analyst Antonio Pisacreta, Analyst Val Kline, Accountant HEALTH & HUMAN SERVICES George Miller, Director HUMAN RESOURCES Karen Jones, Supervisor Jordie Kramer, Analyst MANAGEMENT & BUDGET Laurie Van Pelt, Director PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer Melissa Prowse, Business Development Rep. Sheila Cox, Capital Improvement Coordinator PROSECUTING ATTORNEY Emily McIntyre, Victims Rights Leader SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager WATER RESOURCES COMMISSIONER Joe Colaianne, Attorney/Insurance Admin. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 September 30, 2010 OTHERS PRESENT CONTINUED BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Harvey Wedell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes of September 16 , 2010 as printed. Supported by Douglas. Motion carried on a voice vote. AGENDA Potts moved approval of the printed agenda. Supported by Taub. Motion carried on a voice vote. PUBLIC COMMENT The Chair advised the Committee that a link to Management and Budget/Fiscal Service’s webpage containing Transparency in Government and other financial information has been added to the Commissioners’ webpage. FY 2010 / FY 2011 / FY 2012 CONTINGENCY REPORT The FY 10 Contingency Fund will end with a balance of $297,455 today. FY 11 will begin tomorrow, October 1, 2010, with a Contingency Fund balance $301,917. Taub moved to receive and file the FY 2010 Contingency Fund Report dated September 22, 2010 and the FY 2011 Contingency Fund Report dated S eptember 24, 2010. Supported by Douglas. Motion carried on a voice vote. REGULAR AGENDA 1. SHERIFF’S OFFICE – FISCAL YEAR 2011 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE The Sheriff is requesting authorization to accept a Michiga n State Police Automobile Theft Prevention Authority grant award of $1,209,640 for Fiscal Year 2011. Of the total award, Oakland C ounty will administer $1,008,388, which includes Oakland County at $338,143, the City of Pontiac at 52,154, the Farmington Hills Police Department at $58,146 and the Waterford Township Police Department at $55,752. All require an equal amount as local matches. T he Detroit Police Department’s $100,325 and the Hazel Park Police Department’s $100,927 portions of the award will be received by them directly from the State. Detroit is a new participant this year in the grant. The County’s required local match of $338,142 is available in the Sheriff’s Budget. The grant will continue funding for six full-time eligible positions: five Deputy II positions and one Sergea nt. The Sheriff’s total budget for this program is $1,209,640, equal to the application. Anticipated administrative and support costs of $36,772 are not recoverable under this grant. The Fiscal Year 2011 budget will b e amended as outlined in the Fiscal Note. FINANCE COMMITTEE Page 3 September 30, 2010 Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Gingell and Greimel absent. 2. PROSECUTING ATTORNEY – FISCAL YEAR 2011 DISTRICT COURT ADVOCACY PROGRAM – VICTIMS OF CRIME ACT (VOCA) GRANT ACCEPTANCE The Prosecuting Attorney is requesting authorization to accept a Fiscal Year 2011 Victims of Crime grant award of $83,710. The County’s contribution share is $16,742. The grant wil l continue to fund one Victim Advocate position and one volunteer Victim Advocate intern position. Total program costs have increased to $84,639 due to significant changes in fringe benefit costs between the application and acceptance of this grant, resulting in a shortfall of $11,088. To address the short fall, a one -time reduction of General Fund Personal Mileage Expense will be made and transferred to this program. Anticipated administrative costs of $4,020 are not recoverable under the grant. The Fi scal Year 2011 budget will be amended as outlined in the Fiscal Note. Taub moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Gingell and Greimel absent. 3. PROSECUTING ATTORNEY – FISCAL YEAR 2011 CRIME VICTIMS RIGHTS GRANT ACCEPTANCE The Prosecuting Attorney is requesting authorization to accept a FY 2011 Crime Victim Rights grant award of $188,900. No county match is required. The grant partially reimburses program and position costs for three General Fund Victim Advocate positions and one General Fund Victim Rights Leader position, which are included in the FY 2011-2013 Adopted Budget. No budget amendment is required. Zack moved approval of the attached suggested Fisc al Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Gingell and Greimel absent. 4. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2011 COLLECTIVE BARGAINING AGREEMENT EXTENSION FOR EMPLOYEES REPRESENTED BY TEAMSTERS LOCAL 214 (OAKLAND COUNTY SHERIFF’S OFFICE – CORRECTIONAL HEALTH NURSES) Human Resources has negotiated and is requesting to enter into a FY 2011 collective bargaining agreement extension with Teamsters Local 214, representing 18 Sheriff’s Office – Correctional Health Nurses. The agreement includes a wage reduction of 1.5% effective September 25, 2010. The agreement provides that any retroactive amount shall be deducted from the employees ’ first two pays following execution of the agreement and should General Salar y pay adjustments be less than 1.5% this bargaining unit will be affected in a similar manner. This wage reduction was incorporated into the FY 2011 Adopted Budget; therefore, no budget amendment is necess ary. Taub moved approval of the attached suggeste d Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Gingell and Greimel absent. FINANCE COMMITTEE Page 4 September 30, 2010 5. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2011 COLLECTIVE BARGAINING AGREEMENT EXTENSION FOR EMPLOYEES REPRESENTED BY AMERICAN FEDE RATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) COUNCIL 25 (BOARD OF COMMISSIONERS COMMITTEE COORDINATORS) Human Resources has negotiated and is requesting to enter into a FY 2011 collective bargaining agreement extension with AFSCME Local 25, re presenting four (4) Board of Commissioners’ employees. The agreement includes a wage reduction of 1.5% effective September 25, 2010 and further eliminates the retention bonus for FY 2011. The agreement provides that any retroactive amount shall be deducte d from the employees’ first two pays following execution of the agreement and should General Salary pay adjustments be less than 1.5% this bargaining unit will be affected in a similar manner. This wage reduction was incorporated into the FY 2011 Adopted Budget; therefore, no budget amendment is necessary. Douglas moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Gingell and Greimel absent. 6. MR #10236 - DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – RENEWAL OF THE INTER-GOVERNMENTAL CONTRACT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY The Health Division is requesting authorization to enter into an intergovernmental agre ement with the Oakland County Community Mental Health Authority (OCCMHA) to provide substance abuse services to its Medicaid patients. The OCCMHA will pay $4,400,000 or a not to exceed amount of $2,200,000 annually or $183,333 per month to the Health Division for Fiscal Years 2010 and 2011 to perform Specialty Substance Abuse Medicaid services. The OCCMHA will also pay Oakland County a total of $425,000, $25,000 a month up to $125,000 for FY 2010 and $300,000 annually for Fiscal Year 2011, for Substance A buse Adult Benefit Waiver services. The Health Division’s Office of Substance Abuse Services coordinates substance abuse services under contract with the Michigan Department of Community Health. The MDCH has contracted with the County’s Health Division t o allow provision of substance abuse services to Medicaid recipients through the Adult Benefit Waiver program, which provides another source of funding for those who have no insurance or do not meet the Medicaid dollar threshold. The FY 2010 Budget will b e amended as outlined in the Fiscal Note and the FY 11-13 budget has been am ended to include revenues and expenditures related to this agreement. Taub moved approval of the attached suggested Fiscal Services. Supported by Zack. Motion carried unanimously on a roll call vote with Gingell and Greimel absent. 7. MR #10237 - DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE – FY 2010 2012 WATERFORD SCHOOL DISTRICT AGREEMENT Children’s Village is requesting authorization to enter into an agreem ent with the Waterford School District for three schools years beginning July 1, 2010 through June 30, 2013, with annual budget negotiations to begin no later than February 28 of each year. Under Michigan Law the Waterford School District must provide educational services to the youth who reside within the Waterford School District boundaries, which includes Children’s Village. Total net cost for FY 10 -11 is $235,952, a decrease of $12,325 from the previous year/agreement. This cost is eligible for reimb ursement under the Child Care Fund Reimbursement contract with the State of Michigan. Funding for this agreement has been included in the FY 2011 budget; therefore, no amendment is necessary. FINANCE COMMITTEE Page 5 September 30, 2010 Taub moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Gingell and Greimel absent. 8. MR #10241 – WATER RESOURCES COMMISSIONER – REQUEST FOR ADDITIONAL $33,000 LOAN FROM THE LONG -TERM REVOLVING FUND FOR CONSTRUCTION OF THE BUSH LAKE LEVEL CONTROL STRUCTURE AND APPROVAL OF THE ASSESSMENT ROLL The Water Resources Commissioner is requesting authorization of an additional $33,000 loan from the Long-Term Revolving Fund for construction of the Bush lake Level Control Structure and Approval of the Assessment Roll. MR #02019 authorized LTRF loans to local units of up to $150,000. An exception to this policy was authorized by MR #10080 with a $267,000 loan for this project. The currently proposed resolution would increase this authorized exc eption by an additional $33,000 in a not to exceed amount of $300,000. Full repayment of the loan, with applicable interest, will come from the 10 -year special assessment roll approved by the Water Resources Commissioner. No project funds have been utili zed to date. Interest rates charged will be the last published Tr easurer’s pooled investment average monthly rate for August 2010 of 1.443%. Funding is available in the LTRF. No budget amendment is necessary. Long moved approval of the attached suggest ed Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote with Gingell and Greimel absent. 9. DEPARTMENT OF CENTRAL SERVICES/AVIATION DIVISION – CONTRACT EXTENSION WITH C&S ENGINEERS, INC. – AIRPORT RESIDENTIAL SOUND INSULATI ON PROGRAM Aviation is requesting authorization of a contract extension with C&S Engineers, to continue to provide consulting services for administration of the Residential Sound Insulation program for a one year period ending December 31, 2011, to comple te the final phase of the program which began September 22, 2005. County Purchasing policies require Board of Commissioners approval for contract extensions beyond five years. The contract not to exceed amount will increase $5,580 for initial design and second visit tasks to parcel #11457 for a total contract not to exceed of $6,661,841 to $6,667,421.00. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Gingell absent. 10. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2010 GRANT PROGRAM – ACCEPTANCE – SOUND ATTENUATION The Oakland County International Airport is requesting authorization to accept a Michigan Department of Transportation (MDOT) contract for federal funds of $171,000, State funds of $4,500 and a required local grant match of $4,500, totaling $180,000, for development and improvement of the Oakland County International Airport. The project consists of sound attenuation at the Airpor t. The project completion target date is 36 months from the date of award. MDOT will act as agent on behalf of the County in administration of the project. Funding is available in the Airport Fund. No budget amendment is required. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Gingell absent. 11. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2010 GRANT PROGRAM ACCEPTANCE – CONDUCT AN AIRPORT NOISE COMPATIBILITY STUDY NOISE EXPOSURE MAP (NEM) UPDATE FINANCE COMMITTEE Page 6 September 30, 2010 The Oakland County International Airport is requesting authorization to accept a Michigan Depar tment of Transportation (MDOT) contract for federal funds of $185,250, State funds of $4,857 and a r equired local grant match of $4,875, totaling $195,000, for development and improvement of the Oakland County International Airport. The project consists of Conducting an Airport Noise Compatibility Planning Study and Updating the Noise Exposure Maps (NEM ) at the Airport. The project completion target date is 36 months from the date of award. MDOT will act as agent on behalf of the County in administration of the project. Funding is available in the Airport Fund. No budget amendment is required. Long moved approval of the attached suggested Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote with Gingell absent. 12. MR #10242 – PARKS AND RECREATION COMMISSION – APPROVAL OF DECLARATION OF CHARITABLE GIFT AGREEMENT WITH W ETLANDS AMERICA TRUST, INC. The Parks and Recreation Commission (PRC) is requesting approval and acceptance of a Declaration of Charitable Gift between the County of Oakland and Wetlands America Trust, Inc. for a donation of approximately 2.3 acres, known as the Eisele Parcel, located adjacent to the Independence Oaks County Park. Wetlands American Trust, Inc. is a supporting organization of Ducks Unlimited, Inc. which holds most real estate interest on behalf of Ducks Unlimited, Inc. This property acqui sition will increase the size of Independence Oaks and provide easy road -side access to wetland habitat within the park for stewardship and maintenance purposes. The PRC recommended approval on September 1, 2010. Upon execution of the declaration, transfer of the property is contingent upon the PRC, at its own cost, obtaining a Phase One Environmental Site Assessment that does not identify any adverse environmental condition(s) and an ALTA/ACSM Survey consistent with the legal description. Funds are avai lable in the PRC Capital Improvement Program Budget. No County General Fund/General Purpose funds or budget amendment are required. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Gingell absent. 13. MR #10243 – PARKS AND RECREATION COMMISSION – APPROVAL OF ACQUISITION FUNDING AGREEMENT WITH DUCKS UNLIMITED FOR UPPER BUSHMAN ACQUISITION The Parks and Recreation Commission (PRC) is requesting approval and acceptance of a an Acquisition Funding agreement between the County of Oakland and Ducks Unlimited for a cash donation of $105,000 for use toward acquiring the 186-acre Upper Bushman Lake property located by Independence Oaks County Park. Ducks Unlimited was awarde d a grant from the Carls Foundation to provide this cash donation. The PRC recommended approval on September 1, 2010. No County General Fund/General Purpose funds or budget amendment are required. Potts moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Gingell absent. 14. MR #10244 – FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – REQUEST FOR APPROVAL OF RESIDENTIAL LEASE AGREEMENT WITH KRISTY OTTMAN LEAHY, INDEPENDENCE OAKS COUNTY PARK The Parks and Recreation Commission (PRC) is requesting approval of a residential least agreement between Oakland County and Kristy Ottman Leahy for rental of a one -story one-bedroom house identified FINANCE COMMITTEE Page 7 September 30, 2010 as 5511 Oakhill Road and loca ted on the grounds of Independence Oaks County Park. The lease agreement requires payment monthly rental payments of $700 and payment all utility costs for one year commencing September 15, 2010 through September 14, 2011. A late fee of $25 will be paid for each monthly rent not received within five days of its due date. Ms. Leahy will provide after hours security, contact and coordinate all emergency activities with local police and fire agencies and arrange for emergency maintenance as necessary for th e Park. The PRC recommended approval on September 1, 2010. Monthly rent will be deposited into the PRC Fund, Independence Oaks Rent House revenue line item. No County General Fund/General Purpose funds or budget amendment are required. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Gingell absent. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of September, 2010 B. Parks and Recreation Commission – 2010 Grant Application to the Michigan Department of Natural Resources and Environment Section 319 Non -Point Source Program for the Oakland County Parks and Recreation Erosion Control at Waterford Oaks County Park C. Water Resource Commissioner – Special Assessment Roll for Maintenance on the Following : Kasper Drain Bloomfield Village CSO Drain Birmingham CSO Drain Acacia Park CSO Drain D. Notice of Hearings on (1) Establishment of Industrial Development District Under Public Act 198 of 1974, As Amended and (2) New Personal Property Tax Abatement Under Public Act 328, as Amended E. Notice of Hearings for the following: 1. Reinstatement, Transfer, and Extension of Industrial Facility Exemption Certificate 2004-592 for Weber Automotive Corp., Located at 1750 Summit Drive, Auburn Hills, MI 48326 2. Tax Exemption for New Personal Property for Your Source Management Group, LLC for their Facility Located at 69 Squirrel Ct., Auburn Hills, MI 48326 3. Industrial Facilities Exemption Certificate for Unwired Technology LLC for their Facility Located at 2661 Superior Ct., Auburn Hills, MI 48326 Taub moved to receive and file the communication s. Supported by Douglas. Motion carried on a voice vo te. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 9:30 a.m. ________________________ _______________________________ Helen A. Hanger Larry Doyle Senior Committee Coordina tor Administrative Director FINANCE COMMITTEE Page 8 September 30, 2010 NOTE: The foregoing minutes are subject to Committee approval.