HomeMy WebLinkAboutMinutes - 2010.10.14 - 36481TOM MIDDLETON
Chairperson
MIKE GINGELL
Vice Chairperson
TIM GREIMEL
Minority Vice Chairperson
October 14, 2010
Chairperson Middleton called the meeting of the Finance Committee to order at 9:05 a.m. in the Board
of Commissioners' Committee Room A of the Commissioners' Auditorium Wing, County Service Center
in Pontiac, Michigan.
COMMITTEE MEMBERS PRESENT
Tom Middleton, Mike Gingell, Tim Greimel, Sue Ann Douglas, Christine Long, David Potts, Shelley
Taub, David Coulter, Helaine Zack, David Woodward
COMMITTEE MEMBERS ABSENT :
None.
OTHERS PRESENT
CHILDREN’S VILLAGE Jody Overall, Manager
CIRCUIT COURT Lisa Langton, Deputy Administrator
CORPORATION COUN SEL Jody Hall, Assistant Counsel
EQUALIZATION Dave Hieber, Manager
Lori Norris, Standards Specialist
Shannon Moore, Equalization Clerk
FACILITIES Art Holdsworth, Director
Mike Hughson, Property Specialist
FISCAL SERVICES Tim Soave, Manager
Nancy Fournier, Chief
Lynn Sonkiss, Chief
LaVerne Smith, Supervisor
Jeff Phelps, Supervisor
Holly Conforti, Supervisor
Linda Pearson, Analyst
Prentiss Malone, Analyst
Monica Tinsley, Analyst
Nancy Falardeau, Analyst
Antonio Pisacreta, Analyst
HUMAN RESOURCES Karen Jones, Supervisor
Jordie Kramer, Analyst
INFORMATION TECHNOLOGY Jamie Hess, CLEMIS Chief
MANAGEMENT & BUDGET Laurie Van Pelt, Director
PLANNING & ECONOMIC DEVEL OPMENT Dan Hunter, Manager
SHERIFF Michael McCabe, Undersheriff
Dale Cunningham, Business Manager
Lori Seaman, Contract Coordinator
OAKLAND COUNTY BOARD OF COMMISSIONERS
1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475
Telephone (248) 858 -0100 FAX (248) 858-1572
FINANCE COMMITTEE
Sue Ann Douglas
Christine Long
David Potts
Shelley Taub
Helaine Zack
David Coulter
David Woodward
FINANCE COMMITTEE Page 2
October 14, 2010
OTHERS PRESENT CONTINUED
BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director
Harvey Wedell, Sr. Analyst
Helen Hanger, Sr. Committee Coordinator
PLEDGE OF ALLEGIANCE
APPROVAL OF THE PREVIOUS MINUTES
Potts moved approval of the previous minutes of September 30, 2010 as printed.
Supported by Gingell.
Motion carried on a voice vote.
AGENDA
Gingell moved approval of the printed agenda with the addition of MR #10268 - Board of
Commissioners – Oakland County Microloan Program as item 16 . Supported by Douglas.
Motion carried on a voice vote.
PUBLIC COMMENT
None.
FY 2011 - FY 2013 CONTINGENCY REPORT
The beginning FY 11 Contingency Fund balance of $301,917 will remain unchanged .
Taub moved to receive and file the FY 2011 Contingency Fund Report dated October 8, 2010 .
Supported by Long.
Motion carried on a voice vote.
CONSENT AGENDA
1a. MR #10264 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT
PROGRAM FISCAL YEAR 2010 APPROPRIATION – CROOKS ROAD MEIJER TO EQUITY –
CLAWSON - PROJECT NO. 50311
Introduced by Commissioner Burns, the resolution approves the project submitt ed by the City of Clawson
as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s
one-third share of funding from the General Fund Designated Fund Balance. The program consists of
reconstruction of Crooks Road from Meijer to Equity. A copy of the Cost Participation Agreement between
the Road Commission for Oakland County and the City is included. A budget amendment of $4,083 will be
made as outlined in the Fiscal Note.
1b. MR #10266 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT
PROGRAM FISCAL YEAR 2010 APPROPRIATION – CITY OF LAKE ANGELUS GRAVEL ROAD
IMPROVEMENT – PROJECT NO. 50592
Introduced by Commissioner Scott, the resolution approves the project submitted by the City of Lake
Angelus as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the
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October 14, 2010
County’s one -third share of funding from the General Fund Designated Fund Balance. The program
consists of application of gravel and chloride on Lake Angelus Road from Rohr road to Baldwin Road. A
copy of the Cost Participation Agreement between the Road Commission for Oakland County and the City
is included. A budget amendment of $7,600 will be made as outlined in the Fiscal Note.
1c. MR #10267 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2010 APPROPRIATION – 12 MILE ROAD COOLIDGE HIGHWAY TO WOODWARD
AVENUE – CITY OF BERKLEY – PROJECT 50021
Introduced by Commissioner Jackson, the resolution approves the project submitted by the City of Berkley
as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s
one-third share of funding from the General Fund Designated Fund Balance for FY 2010. Funding will be
used for the milling, asphalt resurfacing and ADA upgrades of 12 Mile Road from Coolidge Highway to
Woodward Avenue . A copy of the Cost Participation Agreement between the Road Commission for
Oakland County and the City is included. A budget amendment of $4,792 will be made as outlined in the
Fiscal Note.
1d. MR #10270 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT
PROGRAM FISCAL YEAR 2010 APPROPRIATION – CLARK ROAD AT RIDGEWOOD ROAD –
SPRINGFIELD TOWNSHIP – PROJECT NO. 50612
Introduced by Commissioner Bullard, the resolution approves the p roject submitted by the Township of
Springfield as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the
County’s one-third share of funding from the General Fund Designated Fund Balance for FY 2010. The
program consists of installation of 500 feet of storm sewer, drainage structures and HMA paving . A copy of
the Cost Participation Agreement between the Road Commission for Oakland County and the Township is
included. A budget amendment of $25,000 will be made as outlined in the Fiscal Note.
Long moved approval of the attached suggested Fiscal Notes for Consent Agenda Items 1a –
1d. Supported by Taub.
Motion carried unanimously on a roll call vote with Greimel and Woodward absent.
REGULAR AGENDA
2. DEPARTMENT OF MANAGEMENT AND BUDGET – 2010 APPORTIONMENT OF LOCAL TAX
RATES
Management and Budget is requesting that the Board of Commissioners adopt the 2010 apportionment of
local tax rate certificates with the recommendations herein contained as part of the permanent r ecord of the
Board and authorizes the Equalization Director to sign the several tax certificates on which tax rate
tabulations were based, thereby authorizing and directing the various assessing officers to spread the rates
against the taxable valuation se t forth for 2010. A copy of the 2010 Apportionment of Local Tax Rates
document was distributed. If necessary, revisions will be made following November 4, 2010 elections.
Taub moved approval of the attached suggested Resolution. Supported by Long.
Motion carried unanimously on a roll call vote with Greimel and Woodward absent.
3. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION – APPROVAL
OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH
THE CITY OF THE VILLAGE OF ORCHARD LAKE
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October 14, 2010
Equalization is requesting authorization to enter into a contract with the City of the Village of Orchard Lake
to provide equalization services including original assessments, reappraisals and file maintenance, for the
period of July 1, 2010 through June 30, 2013. The City will pay $25.00 each year for each real property
description and $12.90 each year for each personal property description rendered during the life of the
contract. Revenue and expenditures associated with this contr act are included in the FY 2011 -2013
Adopted Budget. However, with addition of services for real property it is anticipated that revenues will
increase by $26,100. A budget amendment will be made as outlined in the Fiscal Note.
Taub moved approval of th e attached suggested Resolution. Supported by Long.
Motion carried unanimously on a roll call vote with d Greimel and Woodward absent.
4. DEPARTMENT OF HEALTH AND HUMAN SERVICES – FY 2010 SECOND CHANCE ACT
ADULT AND JUVENILE OFFENDER REENTRY DEMONSTR ATION PROJECTS – GRANT
ACCEPTANCE
Health and Human Services is requesting authorization to accept a U.S. Department of Justice, Office of
Justice Programs, Bureau of Justice Assistance and Office of Juvenile Justice Delinquency and Prevention
grant award in the amount of $656,327 for FY 2011. The grant award has a Child Care Fund cash match of
$543,319 to be shared 50/50 by the County and the State. The County will also provide an in -kind match of
$145,737. Of the total award $568,823 will be used to pr ovide contract services through competitive
bidding. Funding will be used for a Juvenile Offender Reentry Program for approximately 100 at -risk
youths, ages 12 -17, to begin immediately upon placement in a residential treatment program to prepare
them for re -entry into the community. The program will involve youths, parents, siblings and community
and services will continue for another year after release in a wrap -around effort to help the entire family.
This is a pilot initiative and the County will have the opportunity to receive two more years of funding to
meet the goals outlined in the grant. Oakland County is one of only six awarded this funding nation -wide.
Budget amendments will be made as outlined in the Fiscal Note.
Zack moved approval of the attached suggested Fiscal Note. Supported by Gingell.
Motion carried unanimously on a roll call vote with Greimel absent.
5. SHERIFF’S OFFICE – 2010 PRELIMINARY BREATH TESTER (PBT) – DRUNK DRIVING
PREVENTION EQUIPMENT AND TRAINING FUND – GRANT APPLICATION/ACCEPTANCE
The Sheriff is requesting authorization to accept a Michigan Department of State Police Traffic Safety
Division, Drunk Driving Prevention Equipment and Training Fund Preliminary Breath Tester (PBT) device
acquisition grant of thirty (30) Lifeloc Technologies FC10 Preliminary Breath Testers, valued at $360 each.
No grant match is required. No budget amendment is required.
Douglas moved approval of the attached suggested Fiscal Note. Supported by Taub.
Motion carried unanimously on a roll call vote with Greimel absent.
6. MR #10260 – SHERIFF’S OFFICE – AMENDMENT #1 FOR POLICE DISPATCH SERVICE FOR
OAKLAND COMMUNITY COLLEGE FOR 2007 -2012
The sheriff is requesting authorization to amend its contract with Oakland Community College provid ing
dispatch services through 2012 to add warrant data entry service into the Law Enforcement Information
network (LEIN) system. Proposed contract rates are $8,704.99 a month from November 1, 2010 through
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October 14, 2010
March 31, 2011 and $9,417.16 a month for April 1, 2011 to March 31, 2012. The FY 2011-2013 budget will
be amended as outlined in the Fiscal Note.
Gingell moved approval of the attached suggested Fiscal Note. Supported by Taub.
Motion carried unanimously on a roll call vote with Greimel absent.
7. MR #10261 - SHERIFF’S OFFICE – ESTABLISHMENT OF STANDARD LAW ENFORCEMENT
SERVICES CONTRACT RATES AND CONTRACT APPROVAL – JANUARY 1, 2011 THROUGH
DECEMBER 31, 2011
The Sheriff is requesting authorization to establish Law Enforcement Services Contract Rate s for the period
of January 1, 2011 through December 31, 2011 to cover direct operational costs. The FY 2011 -2013
Budget reflects estimates costs and revenues associated with these rates, subject to unknown variables.
No budget amendments are recommended at this time.
Potts moved approval of the attached suggested Fiscal Note. Supported by Coulter.
Motion carried unanimously on a roll call vote.
8. MR #10262 - SHERIFF’S OFFICE – ESTABLISHMENT OF STANDARD LAW ENFORCEMENT
SERVICES OVERTIME RATES – JANUARY 1, 2011 THROUGH DECEMBER 31, 2011
The Sheriff is requesting authorization to establish Law Enforcement Services Contract Overtime Rates for
the period of January 1, 2011 through December 31, 2011 to cover direct operational costs. The FY 2011 -
2013 Budget reflects estimates costs and revenues associated with these rates, subject to unknown
variables. No budget amendments are recommended at this time.
Taub moved approval of the attached suggested Fiscal Note. Supported by Douglas.
Motion carried unanimously on a roll call vote.
9. MR #10263 - SHERIFF’S OFFICE – LAW ENFORCEMENT SERVICES FOR PARKS &
RECREATION COMMISSION FOR 2011
The Sheriff is requesting authorization to extend its contractual agreement with the Oakland County Parks
& Recreation Commission to provide law enforcement services for the period of January 1, 2011 through
December 31, 2011. Rates charged will be consistent with those established and charged to the County’s
local units of government for calendar year 2011. Ten Gener al Fund/General Purpose Part -Time, Non-
Eligible (GF/GP PTNE) 600 hrs/yr. park Deputy II, one GF/GP PTNE 500 hrs/hr. Park Deputy II, four
GF/GP PTNE 500 hrs/yr Park Deputy 1 and three GF/GP PTNE 1,000 hrs/ yr. Mounted Deputies will be
created in the Sheriff’s Parks Unit, Patrol Services Division. A budget amendment will be made as outlined
in the Fiscal Note.
Zack moved approval of the attached suggested Fiscal Note. Supported by Gingell.
Motion carried unan imously on a roll call vote .
10. OAKLAND COUNTY SHERIFF’S OFFICE/INFORMATION TECHNOLOGY 2010 COPS
TECHNOLOGY GRANT – GRANT ACCEPTANCE
The Sheriff, along with CLEMIS, is requesting authorization to accept a U.S. Department of Justice – Office
of Community Oriented Policing Services grant of $1,025,0 00 for the period of December 16, 2009 through
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October 14, 2010
December 15, 2012. Funds will cover 100% of the upgrade costs for the CLEMIS CAPFIS palm print
system and enhancements needed for CLEMIS services. No county matching funds or additional
personnel requests are involved. The FY 2011 special Revenue Budget will be amended as outlined in the
Fiscal Note.
Taub moved approval of the attached suggested Fiscal Note. Supported by Coulter.
Motion carried unanimously on a roll call vote.
Undersheriff McCabe commented on the status of discussions between Oakland County and the City of
Pontiac regarding entering into negotiations for the Sheriff to provide law enforcement services to the City.
11. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2011 COLLECTIVE BARGAINING
AGREEMENT EXTENSION FOR EMPLOYEES REPRESENTED BY AMERICAN FEDERATION OF
STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) COUNCIL 25 LOCAL 2437 (CIRCUIT
COURT/FAMILY COURT EMPLOYEES)
The Human Resources Department has negotiated and is requesting approval o f a contract extension with
the American Federation of State, County and Municipal Employees, representing 90 Circuit Court/Family
Court employees, for Fiscal Year 2011, October 1, 2010 through September 30, 2011. The agreement
includes a 1.5% wage reduction effective September 25, 2010, which has been included in the FY 2011
Adopted Budget. No budget amendments are necessary.
Taub moved approval of the attached suggested Fiscal Note. Supported by Gingell.
Motion carried unanimously on a roll call vot e with Greimel abstaining.
12. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2011 COLLECTIVE BARGAINING
AGREEMENT EXTENSION FOR EMPLOYEES REPRESENTED BY THE MICHIGAN NURSES
ASSOCIATION
The Human Resources Department has negotiated and is requesting approval o f a contract extension with
the Michigan Nurses Association, representing 95 Public Health Nurses, for Fiscal Year 2011, October 1,
2010 through September 30, 2011. The agreement includes a change to section VI.2 . of the contract
regarding seniority and o vertime and a 1.5% wage reduction effective September 25, 2010, which has been
included in the FY 2011 Adopted Budget. No budget amendments are necessary.
Taub moved approval of the attached suggested Fiscal Note. Supported by Potts.
Motion carried unanimously on a roll call vote with Gingell absent.
13. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE
AGREEMENT WITH THE UNITED STATES GOVERNMENT FOR USE OF SPACE LOCATED IN THE
ANNEX I BUILDING
The Facilities Management Department is requesting authorization to enter into a lease agreement
between the County and the U.S. government for use of approximately 3,707 square feet of office space
within the Annex I Building for the period October 1, 2010 through September 30, 2014. The space will be
utilized to establish a U.S. Department of Commerce office (Commerce Connect) on campus to foster
economic development across the County and to relocate the Pontiac U.S.Export Assistance Center.
Lease charges for FY 2011 will be $52,714 bas ed on a rental rate of $14.22 per square foot, with an annual
increase/decrease based on County operation and maintenance costs. The U.S. Government will also pay
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October 14, 2010
$87,831 to the County for up front renovations and will provide all furniture, computers, fa x machines, etc.
for both operations. The county will provide janitorial service, general building and grounds maintenance
and utilities, with exception of telephone and network/IT services. A budget amendment will be made as
outlined in the Fiscal Note.
Long moved approval of the attached suggested Fiscal Note. Supported by Potts.
Motion carried unanimously on a roll call vote.
14. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF LEASE
AGREEMENT WITH KNOLLWOOD COUNTRY CLUB FOR PLACEMEN T OF COMMUNICATION
EQUIPMENT
The Facilities Management Department is requesting authorization to enter into a lease agreement
between the County and Knollwood Country Club for placement of communication equipment on its water
tower and grounds. The lease will commence upon formal approval of the parties, run through January 31,
2014, and continue for an additional nine years of three renewable terms for three years each. The county
shall pay an administrative fee of $3,500, short period rent of $625.00 a month and rent of $7,725 for the
initial term of February 1, 2011 through January 31, 2012. Rent shall increase 3% per year thereafter. The
County 9 -1-1 Surcharge shall pay for all costs associated with this lease. No budget amendment is
required.
Taub moved approval of the attached suggested Fiscal Note. Supported by Gingell.
Motion carried unanimously on a roll call vote.
15. INFORMATION TECHNOLOGY – WAIVER OF FEES FOR THE WOODWARD AVENUE ACTION
ASSOCIATION FOR THE ACQUISITION OF GIS AND RELATED DATA
Information Technology is requesting authorization to waive its geographic information system (GIS) data
fees for the Woodward Avenue Action Association so that it may access this data for use in developing
projects along the Woodward Avenue corrido r which will benefit all participating communities, including
Bloomfield Township and the Cities of Berkley, Birmingham, Bloomfield Hills, Ferndale, Huntington Woods,
Pleasant Ridge, Pontiac and Royal Oak.
Greimel moved approval of the attached suggeste d Fiscal Note. Supported by Coulter.
Motion carried unanimously on a roll call vote.
16. MR #10268 – BOARD OF COMMISSIONERS – OAKLAND COUNTY MICROLOAN PROGRAM
The resolution was sponsored by Commissioners Gingell and Woodward, et al. and would author ize an
amendment of the adopted FY 2011 -2013 Budget to include a designation in equ ity in the amount of
$100,000 a year for fiscal years 2012 and 2013 to continue the microloan funding program administered by
the Center for Empowerment and Economic Develop ment (CEED). The CEED is the only non-profit
intermediary organization authorized by the U.S. Business Administration (SBA) to provide this service in
Oakland County. The CEED has the ability to borrow mi croloan funds from the SBA but a 15% reserve and
matching operating funds are requires. This program allows eligible participants to borrow a maximum of
$35,000 with loan repayments up to five years. MR #10248 previously authorized a FY 2011 $100,000
designation for this program.
Woodward moved appro val of the attached suggested Fiscal Note. Supported by Taub.
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October 14, 2010
Motion carried unanimously on a roll call vote.
COMMUNICATIONS
A. Economic Development & Community Affairs/Arts, Culture & Film – FY 2011 Regional Regranting
Services Grant Application – Michigan Council for Arts and Cultural Affairs
B. Correspondence from Oakland County Com munity Mental Health Authority Dated August 19, 2010
– RE: Use of Bond Through Oakland County Bond Authority to Purchase Group Homes Within the
County
Taub moved to receive and file the communication s. Supported by Douglas.
Motion carried on a voice vote.
OTHER BUSINESS / ADJOURNMENT
There being no other business to come before the committee, the meeting was adjourned at 9:45 a.m.
________________________ _______________________________
Helen A. Hanger Larry Doyle
Senior Committee Coordinator Administrative Director
NOTE: The foregoing minutes are subject to Committee approval.