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HomeMy WebLinkAboutMinutes - 2010.10.26 - 36482 October 26, 2010 The meeting was called to order by Chairperson Scott at 9:30 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: John Scott, Robert Gosselin, Jim Nash, Bradford Jacobsen, Ki m Capello, Tim Burns, Steve Schwartz PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Jim Runestad OTHERS PRESENT: COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive/CIO FACILITIES MANAGEMENT & OPERATIONS Mike Hughson, Property Management Paul Hunter, Manager, Facilities Engineering PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager Bret Rasegan, Supervisor Kirsten Wiltfang, Associate Planner ROAD COMMISSION FOR OAKLAND COUNTY Brent Bair, Managing Director Patrick Carty, General Counsel BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGI ANCE PUBLIC COMMENT None. APPROVAL OF THE MINUTES Nash moved approval of the minutes of September 28, 2010, as printed. Supported by Jacobsen. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Kim Capello Jim Runestad Tim Burns Steven Schwartz JOHN SCOTT Chairperson ROBERT GOSSELIN Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 October 26, 2010 AGENDA Nash moved to amend the agenda to change the Action Require d on Item #3 from Recommend to Board to Report to Finance. Supported by Gosselin. Motion carried on a voice vote. AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER – OAKLAND COUNTY HIGHLAND TOWNSHIP WELL WATER SUPPLY SYSTEM BOND RESOLUTION The Water Resources Commissioner is requesting approval of a resolution that provides for the County of Oakland to pledge its full faith and credit to the Oakland County Highland Township Well Water Supply, Series 2010 Bonds in the amount of $1.2 million to construct the Oakland County Highland Township Well Water Supply. The bonds would bear interest at rates not to exceed 7% per annum. The project involves constructing about 7,100 lineal feet of 16” diameter water main and appurtenances interconnecting the existing Northeast and Southwest Well Water Systems along Harvey Lake and Wardlow Roads and replacing the existing 6’ diameter water main with an 8’ diameter water main on Vero Drive near Apollo Drive in Highland Township. Jacobsen moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Runestad and Burns absent. 2. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH THE ROAD COMMISSION FOR OAKLAND COUNTY – TRAFFIC INFORMATION CENTER LOCATED IN THE INFORMATION TECHNOLOGY BUILDING The Department of Facilities Management is seeking approval of a lease agreement between the County of Oakland and the Road Commission for Oakland County (RCOC ) The RCOC has been utilizing approximately 6,540 square feet of office space in the basement of the Information Technology building where it has been operating its Traffic Information Center since August of 1996. This new lease agreement serves as an extension of the curren t lease, which expires on July 31, 2011. According to the new lease provisions, the RCOC would rent the office space at a rate of $14.36 per square foot with annual increases or decreases (based on County operation and maintenance costs). The new lease term is August 1, 2011 until July 31, 2013. Due to Information Technology space requirements, the parties have agreed that no extension of this lease will be granted. Jacobsen moved approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote with Runestad and Burns absent. 3. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES AND FUNDING REQUEST FOR THE OAKLAND POINTE CONNECTOR ADDITION PROJ ECT The Department of Facilities Management/Facilities Engineering is seeking approval of an award of contract to George W. Auch Co. for the Oakland Pointe Connector Addition Project. This project consists Planning & Building Committee Page 3 October 26, 2010 of providing a single security checkpoint locatio n for both buildings of Oakland Pointe. Ten proposals were received, and the Selection Team analyzed and scored the written fee proposals. They then interviewed the top four scoring companies. The Selection Team recommends that Oakland County enter into a contract with George W. Auch Co. of Pontiac in the amount of $98,530 and fund the project from the 2011 Capital Improvement Program, Building Section, Line 4 , in the amount of $850,000. Jacobsen moved to report to the Finance Committee with the recomm endation that the County enter into a contract with George W. Auch Co. of Pontiac in the amount of $98,530 and further recommends that funding for the total project cost of $850,000, including the Auch contract, construction trades, other owner costs and c ontingency, be approved. Supported by Nash. Motion carried unanimously on a roll call vote with Runestad absent. 4. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION – TRAILS UPDATE An updated map showing all linked paths and trail systems in Oakla nd County was handed out, and Kristen Wiltfang, Associate Planner, gave a brief PowerPoint presentation to update the commissioners on County Trail System Initiatives to Date. Nash moved to receive and file the Oakland County Project Tracking Linked Pat h & Trail System map. Supported by Jacobsen. Motion carried on a voice vote. CONSENT AGENDA – INFORMATIONAL ITEMS A. Department of Economic Development & Community Affairs/Waste Resource Management – FY 2011 Oakland County Brownfield Consortium Assessmen t Grant Application B. Oakland County Airport Committee Meeting Minutes – August 19, 2010 C. Oakland County Parks and Recreation Commission Meeting Minutes – 9/1/2010 D. Oakland County Building Authority Minutes of August 18, 2010 Jacobsen moved to receive and file the items on the C onsent Agenda. Supported by Burns. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:22 a.m. _________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Planning & Building Committee Page 4 October 26, 2010 Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.