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HomeMy WebLinkAboutMinutes - 2010.10.28 - 36484TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson October 28, 2010 Chairperson Middleton called the meeting of the Finance Committee to order at 9:05 a.m. in the Board of Commissioners' Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton , Mike Gingell, Tim Greimel, Sue Ann Douglas, Christine Long, David Potts, Shelley Taub, David Coulter, Helaine Zack, David Woodward COMMITTEE MEMBERS ABSENT : None. OTHERS PRESENT AUDIT Barb Ducharme, Supervisor CLERK/REGISTER Wilma Cotton, Deputy CLERK/REGISTER/ELECTIONS Joe Rozell, Director FACILITIES ENGINEERING Paul Hunter, Manager FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Jeff Phelps, Supervisor Prentiss Malone, Analyst Monica Tinsley, Analyst Nancy Falardeau, Analyst Antonio Pisacreta, Analyst HUMAN RESOURCES Karen Jones, Supervisor Jordie Kramer, Analyst INFORMATION TECHNOLOGY Ed Poisson, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director PROSECUTING ATTORNEY Terry Meiers, Supervisor SHERIFF Michael McCabe, Undersheriff Janet Whitefield, Net Auditor Lori Seaman, Contract Coordinator Ann Russell, Jail Administrator BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Harvey Wedell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 October 28, 2010 APPROVAL OF THE PREVIOUS MINUTES Douglas moved approval of the previous minutes of October 28, 2010 as printed. Supported by Zack. Motion carried on a voice vote. AGENDA Taub moved approval of the agenda as printed. Supported by Potts. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2011 - FY 2013 CONTINGENCY REPORT The beginning FY 11 Contingency Fund balance of $301,917 will remain unchanged . Coulter moved to receive and file the FY 2011 Contingency Fund Report dated October 21, 2010. Supported by Douglas. Motion carried on a voice vote. REGULAR AGENDA 1. MR #10283 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2010 APPR OPRIATION – 10 MILE ROAD TO GRAND RIVER, CITY OF NOVI - PROJECT NO. 41531 Introduced by Commissioner Capello, the resolution approves the project submitted by the City of Novi as eligible for Tri-Party Road Improvement Program funding and authorizes the r elease of the County’s one - third share of funding from the General Fund Designated Fund Balance. The program consists of improvements to Novi Road from 10 Mile Road to Grand River Avenue . A copy of the Cost Participation Agreement between the Road Commis sion for Oakland County and the City is included. A budget amendment of $4,083 will be made as outlined in the Fiscal Note. Woodward moved to report to amend the resolution title by striking “2010” and inserting “2011”. Supported by Coulter. Motion carried unanimously on a roll call vote. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 2. CIRCUIT COURT/FRIEND OF THE COURT – 2011 ACCESS AND VISITATION GRANT ACCEPTANCE Friend of the Court is requesting acceptance from the State Court Administrative Office of a $19,000 Federal Access and Visitation Grant for Fiscal Year (FY) 2011. The grant will provide for agency services FINANCE COMMITTEE Page 3 October 28, 2010 to facilitate parenting time (visitation) for certain cases as determined by the court. The FY 2011 Adopted budget anticipated $24,621. A budget amendment will be made to reflect the reduction in funding. Taub moved approval of the attached suggested Fiscal Note . Supported by Douglas. Motion carried unanimously on a roll call vote. 3. MR #10279 – COUNTY CLERK/REGISTER OF DEEDS – ELECTIONS DIVISION – AGREEMENT FOR BALLOT LAYOUT AND PROGRAMMING SERVICES BETWEEN OAKLAND COUNTY AND LOCAL MUNICIPALITIES Elections is requesting authorization to en ter into Interlocal agreements with various Oakland County local units as identified in the resolution to provide services for Ballot Layout and Programming Services at a cost of $300 per election. This action will result in an estimated $60,000 biennial savings to local municipalities and $144,000 biennial savings to Oakland County. Expenditures and revenues associated with these agreements are incorporated into the Adopted Budget for FY 11 – FY 13. No budget amendments are necessary. Taub moved approval of the attached suggested Fiscal Note . Supported by Gingell. Motion carried unanimously on a roll call vote. 4. SHERIFF’S OFFICE – GRANT YEAR 2010 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP) REIMBURSEMENT GRANT ACCEPTANCE The Sheriff is reque sting authorization to accept a U.S. Department of Justice, Bureau of Justice Assistance, State Criminal Alien Assistance Program reimbursement grant of $66,187 for the period of July 1, 2008 through June 30, 2009. The FY 2010 budget anticipated $82,000. The award of $66,187 will be posted in FY 2010 to offset expenses incurred in FY 2010. Potts moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote . 5. SHERIFF’S OFFICE – CONTINUATION OF OCCMHA AGREEMENT AND INMATE CASEWORKER POSITION The Sheriff is requesting authorization to accept from the Oakland County Com munity Mental Health Authority (OCCMHA) reimbursement funding of $64,468 for FY 2011 to support one General Fund/General Purpose (GF/GP) full-time Inmate Caseworker position to provide mental health services to inmates with serious and persistent mental illness. This funding arrangement has been in effect since 1999. An intergovernmental billing to OCCMHA for FY 2011 and revenue receipts will be recorded to the Sheriff’s Office Community Corrections Division GF/GP budget. No budget amendment is necessary. Ms. Russell reported that they would be pursuing a multi -year agreement now that the Attorney General’s Office has issued an opinion as to what the OCCMHA could pay for regarding the jail. Zack moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE Page 4 October 28, 2010 6. SHERIFF’S OFFICE – 2010 BULLETPROOF VEST PARTN ERSHIP PROGRAM GRANT ACCEPTANCE The Sheriff is requesting authorization to accept U.S. Department of Justice, Bureau of Justice Assistance grant program funding of $17,170.10 for reimbursement of up to 50% for costs incurred in the purchase of approved bulletproof vests for deputies. This grant represents reimbursement of prior year’s costs. The grant period is April 1, 2010 through September 30, 2012. Receipt of the award will be posted in FY 2010 to offset FY 2010 expenses. Coulter moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote. 7. SHERIFF, PROSECUTING ATTORNEY – FISCAL YEAR 2011 OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) BYRNE GRANT ACCEPTANCE The Sheriff and the Prosecuting Attorney are requesting authorization to accept a 2011 Byrne Memorial Grant of $605,440 for the Oakland County Narcotics Enforcement Team (NET) which includes a State contribution of $302,720 and a County share of $302,720 which is available in the Non-Departmental Grant match line item. Total program funding of $755,204 includes the grant and $67,140 to be provided by the Sheriff’s Department NET Drug forfeitures account and $82,624 from the Prosecuting Attorney’s Drug Forfeiture account. The Grant will continue three Special Revenue (SR) Full-Time Eligible (FTE) Assistant Prosecutors in the Prosecutor’s Litigation Division and two SR FTE Sergeant positions, one SF FTE Deputy II position and one SR part -time non-eligible (PTNE) 1,000 hour/year Office Assistant II position in the Sheriff’s Office. Budget amendments will be made as outlined in the Fiscal Note. Potts moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. 8. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES AND FUNDING REQUEST FOR THE OAKLAND POINTE CONNECTOR ADDITION PROJECT Facilities Management is requesting authorization to award a contract to the George W. Auch Co. of Pontiac, Michigan in the amount of $98,530 to function as the vendor for construction management services for the Oakland Pointe Connector Addition Project. The project will provide a single security access location for both Oakland Pointe buildings. The vendor was selected as a result of the Request for Proposal/bidding process with written qualifications and fee proposals evaluated by a selection te am. The vendor will bid the work to trade subcontractors, review bids with Facilities Engi neering before award and adjust the Construction M anagement contract based on sub-contractors and any necessary change orders. Total recommended project costs of $850,000 include the contract award of $98,530, construction trades of $600,000, estimated ot her owner costs of $75,000 and contingency of $76,470. This project is included in the adopted FY 2011 Capital Improvement Program. A transfer of $850,000 will be made from the Capital Improvement Program/Building Improvement Fund to the Project Work Ord er fund. Administrative staff responded to questions regarding the bidding and evaluation process. Zack moved approval of the attached suggested Resolution . Supported by Douglas. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE Page 5 October 28, 2010 9. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2011 – 2013 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE GOVERNMENT EMPLOYEES LABOR COUNCIL The Human Resources Department has negotiated and is requesting approval of a labor agreement with the Government Employees Labor Council, representing 122 Public Health Nurses, for Fiscal Years 2011 – 2013. The agreement includes a 1.5% wage reduction effective September 25, 2010, which has been included in the FY 2011 Adopted Budget, and wage, health, dental and optical re -openers for FY 2012 and FY 2013. Also negotiated were contractual changes regarding economic and non -economic issues and non-contractual issues regarding Treatment Team shift assignments and the submission of a Letter of Intent from qualified employees for the under filling of positions. The wage reduction was included in the FY 2011 budget. No budget amendments are necessary. Douglas moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unan imously on a roll call vote . 10. DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2010 DEVELOPMENT APPROPRIATION TRANSFER The Department of Information Technology has determined the Fourth Quarter 2010 development charges to be $1,023,518.85 and the imaging development charge to be $13,132.00 for the General Fund/General Purpose County departments. Direct charges to Special Revenue and Proprietary fund departments are $411,236.25, non-governmental imaging development are $1 0,267.20 and non-county agencies are $2,453.50. An appropriat ion transfer to General Fund/General Purpose County departments is needed to fund these development charges. Douglas moved approval of the attached suggested Resolution. Supported by Potts. Motion carried unanimously on a roll call vote. 11. DEPARTMENT OF INFORMATION TECHNOLOGY 2009 -2010 MASTER PLAN QUARTERLY STATUS - EXECUTIVE SUMMARY Mr. Bertolini reported on the Information Technology (IT) 2009/2010 Master Plan Quarterly Status Executive Summary. Again IT has not utilized Board of Commissioners authorized overtime for exempt employees. Planned fixed labor delivery of 84% and 16% discretionary will be reduced with the new master plan to 70% and 30% respectively. A pilot program to roll out MicroSoft Office 10 is completed and the program will now be rolled out to all county offices and training will commence. Long moved to receive and file . Supported by Taub. Motion carried on a voice vote. COMMUNICATIONS A. Department of Economic Development and Community Affairs / Waste Resource Managemen t – FY 2011 Oakland County Brownfield Consortium Assessment Grant Application B. Notice of Hearing Re: Request to Transfer Industrial Facility Exemption Certificate 2008 -174 for Brose North America, Located at 1650 Harmon, Auburn Hills, MI 48326 C. Notice of Hearing Re: BCG Properties and Pipe Systems, Inc. – Request for Approval of Industrial FINANCE COMMITTEE Page 6 October 28, 2010 Facilities Exemption Certificates (IFEC) for Real and Personal Properties Installed at 199 Kay Industrial Drive, Orion, Michigan 48359 (Section 35 of Orion Township ) Pots moved to receive and file the communication s. Supported by Coulter. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 9:58 a.m. ________________________ _______________________________ Helen A. Hanger Larry Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.