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HomeMy WebLinkAboutMinutes - 2010.11.10 - 36488TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson November 10, 2010 Chairperson Middleton called the meeting of the Finance Committee to order at 1:02 p.m. in the Board of Commissioners' Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton , Mike Gingell, Tim Greimel, Sue Ann Douglas, Christine Long, David Potts, Shelley Taub, David Coulter, Helaine Zack, David Woodward COMMITTEE MEMBERS ABSENT : None. OTHERS PRESENT CHILDREN’S VILLAGE Joanna Overall, Manager CLERK/REGISTER/ELECTIONS Mike Senyko, Deputy Clerk/Register CORPORATION COUNSEL Judith Cunningham, Corporation Counsel Mary Mara, Assistant Counsel EXECUTIVE OFFICE Doug Smith, Deputy Executive FACILITIES MANAGEMENT Art Holdsworth, Director FACILITIES ENGINEERING Mike Hughson, Property Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Lynn Sonkiss, Chief Prentiss Malone, Analyst Leo Lease, Analyst Antonio Pisacreta, Analyst HUMAN RESOURCES Nancy Scarlet, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director PLANNING & ECONOMIC DEVELOPMENT David Schreiber, Supervisor Bret Rasegan, Supervisor PROSECUTING ATTORNEY Paul Walton, Deputy Julie McMurtry, Chief Terry Meiers, Supervisor SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager WATER RESOURCES COMMISSIONER Philip Sanzica, Chief Engineer Glenn Appel, Assistant Chief Engineer ROAD COMMISSION FOR OAKLAND CTY . Brent Bair, Managing Director OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 November 10, 2010 PLUNKETT & COONEY Dennis Cowan PONTIAC Lee Jukowski, Mayor Marell Richardson, Citizen HBO Maxey Evonne Gross BOARD OF COMMISSIONERS Mattie Hatchett, District #10 Tim Burns, District #19 Lawrence Doyle, Administrative Director Harvey Wedell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE APPROVAL OF THE PREVIOUS MINUTES Long moved approval of the previous minutes of October 28, 2010 as printed. Supported by Douglas. Motion carried on a voice vote. AGENDA Gingell moved approval of the agenda with removal of items 2 (Sheriff’s Office – Contract for Law Enforcement Services in the City of Pontiac) and 3 (MR #10296 – Sheriff’s Office – Contract for Fire Dispatch Services for the City of Pontiac for 2011 -2012). Supported by Long. Motion carried on a voice vote. PUBLIC COMMENT Mr. Heiber advised the committee that a number of millages were passed with the November 2 , 2010 general election and that it is likely several will have a recount. This activit y will delay Equalization’s ability to get the new tax rates completed in time for the last regular Finance Committee meeting of December 2 and Mr. Heiber requested that a special meeting of the Finance Committee be held on December 9 prior to the last Board meeting of the year/term. Chairperson Middleton indicated that a meeting of the Finance Committee would be scheduled for December 9, 2010 as requested. The following individuals spoke regarding the proposed Sheriff’s Contract for Law Enforcement Services in the City of Pontiac: Marell Richardson, Mattie Hatchett, HBO Maxey, Mayor Lee Jukowski, Dennis Cowan, Evonne Gross. FY 2011 - FY 2013 CONTINGENCY REPORT The FY 11 Contingency Fund balance of $301,917 will remain unchanged . Gingell moved to receive and file the FY 2011 Contingency Fund Report dated November 3 , 2010. Supported by Long. Motion carried on a voice vote. FINANCE COMMITTEE Page 3 November 10, 2010 REGULAR AGENDA 1. MR #10294 – SHERIFF’S OFFICE – ESTABLISHMENT OF JAIL BOARDING FEES – JANUARY 1, 2011 THROUGH DECEMBER 31 , 2011 The Sheriff is requesting authorization to establish jail boarding fees for the period January 1, 2010 through December 31, 2010 at an estimated $110.21 per day and to continue the Board of .Commissioners’ policy of not charging its own local units of government for the housing of prisoners . Greimel moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 4. SHERIFF’S OFFICE – FISCAL YEAR 2011 SECONDARY ROAD PATROL AND TRAFFI C ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE The Sheriff is requesting authorization to accept a Michigan State Police – Office of Highway Safety Planning grant in the amount of $845,900 for FY 2011. This is the 32 nd year of grant funding. The award i s a $109,967 decrease from the FY 2010 award of $955,867. The grant will fund six Deputy II positions and one Sergeant Position in the Patrol Services Division. One Sergeant position will be deleted. No County match is required. Budget amendments will be made as outlined in the Fiscal Note. Coulter moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote . 5. PROSECUTING ATTORNEY – REVISIONS OF THE FY 2011, FY 2012 AND FY 2013 BUDGETS AND RELATED POSITION CHANGES The Prosecuting Attorney ’s Office is requesting authorization to amend its FY 2011 -FY 2013 budget to adjust line items in lieu of declining revenue expectations. One general fund/general purpose full -time eligible (GF/GP FTE) Victim Advocate and one GF/GP FTE Victim Services Supervisor will be deleted. One Victim Rights Leader will be reclassified to a new classification of Victim Rights Supervisor. Reimbursement General, Federal Operating Grants and State Operating Grants re venue line items will be reduced. The budget will be amended as reflected in the Fiscal Note. Gingell moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 6. PROSECUTING ATTORNEY – 2010 – 2013 TITLE IV-E CLIENT SERVICES CONTRACT PROFC (C-11-63001) – UNIT RATE – CONTRACT ACCEPTANCE The Prosecuting Attorney (PA) is requesting authorization to extend a contract with the Michigan Department of Human Services (MDHS), at the request of the MDHS, to provide legal consultation in regard to abuse/neglect of children cases, court proceedings, establishment of protocol, petition information and periodic strategy and training meetings with DHS staff for the period January 1, 2011 through December 31, 2013. The contract will be funded via federal Title IV-E pass through funds. The required grant match will be met by use of Title IV -E funding (50%) of the non-reimbursable portion of costs for legal representation from the MDHS and its contract agency staff. The contract extension could generate a maximum of $1,349,331 in revenue over three years with a yearly not -to-exceed billable amount FINANCE COMMITTEE Page 4 November 10, 2010 of $449,777 per year. Unanticipated compliance issues which have impacted revenue collection are being addressed. Existing PA staff currently representing the MDHS will continue this function. Budget amendments are included in proposed MR #10293 (see previous agenda item 5). Ms. McMurty explained that the Prosecuting Attorney is statutorily required to represent the DHS at all stages of these proceedings and compliance with Title 4 federal regulations, which were adopted by local court rules, helps to draw down funding. Staff from the Prosecuting Attorney’s Office, the Circuit Court, the Friend of the Court and the DHS meet monthly to improve compliance. Mr. Walton reported that the backlog of petitions has been eliminated. Zack moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote . 7. DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION – 2010/2011 FRESH FRUIT AND VEGETABLE PROGRAM GRANT ACCEPTANCE Children’s Village is requesting authorization to accept a State of Michigan, Department of Education, Fresh Fruit and Vegetable Program grant award of $1,749.00. Children ages 6 through 12 who reside at the Village and attend the Village’s Kindergarten through Sixth Grade Self -Contained Classroom will receive fresh fruit and vegetables during each mid -morning and mid-afternoon class session, along with nutrition education programming. The award also allows for up to 10% Administrative costs, which may include labor for food preparation. A Budget amendment will be made as outlined in the Fiscal Note. Long moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote. 8. MR #10291 – WATER RESOURCES COMMISSIONER – OAKLAND COUNTY HIGHLAND TOWNSHIP WELL WATER SUPPLY SYSTEM BOND RESOLUTION The Water Resources Commissioner is requesting that the Board of Commissioners’ pledge Oakland County’s full faith and credit for payment of principal and interest of Highland Township Well Water Supply System Bonds, Series 1010, in an issue amount not to exceed $1,200,00 0 to be used for construction of facilities constituting the System. The bond issue will be pursued as Tax Exempt Bonds, with an annual interest rate not to exceed 7%. The estimated project cost of $1,200,000 will be 100% apportioned to the Charter Township of Highland, which shall be responsible for all debt payments. Payment of the bonds will be through connection fees and/or service fees from system users. No budget amendment is necessary. Gingell moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. 9. WATER RESOURCES COMMISSIONER – BLOOMFIELD TOWNSHIP CSO DRAINAGE DISTRICT DRAIN BONDS – FULL FAITH AND CREDIT RESOLUTION The Water Resources Commissioner is requesting that the Board of Commissioners’ pledge the full faith and credit of Oakland County for payment of principal and interest of Bloomfield Township CSO Drainage District Drain Bonds, Series 1010, in an issue amount not to exceed $5,000,000 to be used to defray the cost of rehabilitating the Bloomfield Township CSO Drain. The bond issue will be pursued as either or a combination of Tax Exempt Bonds, with an annual interest rate not to exceed 6%, and Recovery Zone Economic Development Bonds, with an annual interest rate not to exceed 8% annually. The estimated FINANCE COMMITTEE Page 5 November 10, 2010 project cost of $5,000,000 will be apportioned to the following Public Corporations: Charter Township of Bloomfield - $3,835,900; Oakland County (for county roads) - $1,164,100. No budget amendment is necessary. Potts moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unan imously on a roll call vote . 10. MR #10292 – DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH THE ROAD COMMISSION FOR OAKLAND COUNTY – TRAFFIC INFORMATION CENTER LOCATED IN THE INFORMATION TECHNOLOGY BUILDING Facilities Management is requesting authorization to approve a lease agreement with the Road Commission for Oakland County to continue the use of 6,540 square f eet of office space in the basement of the Information Technology Building for use as a Traffic Operations Center . The current lease expired July 31, 2011. The new lease will run from August 1, 2011 until July 31, 2013 at a rate of $14.36 per square foot with annual increases or decreases based on County operation and maintenance costs. The lease includes use of the County’s OakNet Fiber Optic Transmission System. The FM budget includes a provision for receipt of the lease payments in its External Agenc ies Revenue account. No budget amendment is necessary. Commissioner Greimel asked why the Fiscal Note indicated net square footage and cost amounts that the Road Commission would pay versus a gross square footage and cost. He asked if the County had oth er leases that were subsidized. Ms. Van Pelt explained that the original lease was intended to be short -term while the RCOC found its own space and that the Board of Commissioners had at that time agreed to a lease amount excluding costs for common spaces, including restrooms, hallways and elevators. Mr. Hughson reported that the County has similar leases with other entities such as the Boy Scouts, the Credit Union, the Medical Control Authority, the U .S. Army, the U.S. Department of Commerce and for th e ATM machines located in the Courthouse. Some of these leases have been in place for over 30 years; the US Army lease is for 70 years. In some instances the County owns the land and the entity owns the building, as is the case with the Boy Scouts and th e Credit Union. A motion proposed by Commissioner Greimel to have the RCOC pay the full cost for the total square footage failed for lack of support. Taub moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried on a roll call vote with Greimel voting no. 11. FACILITIES MANAGEMENT/PLANNING AND ECONOMIC DEVELOPMENT – 29010 REGIONAL GREEN STREETS PROGRAM (RGSP) GRANT - ACCEPTANCE Facilities Management and Planning & Economic Development are requesting acceptance of a Southeast Michigan Council of Governments $100,000 U.S. Environmental Protection Agency pass -through grant award for the period September 1, 2010 through September 30, 2012. The funding will be used to provide landscape improvements on the County Service Center Campus to reduce storm water runoff, including construction of 2.5 acres of roadside bioswales/bioretention areas, 15.5 acres of grow zones and installation of 150 roadside trees. The grant match will be met with in -kind services from both departments. A budget amendment will be made as outlined in the Fiscal Note. FINANCE COMMITTEE Page 6 November 10, 2010 Taub moved approval of the attached suggested Fiscal Note . Supported by Potts. Motion carried unanimously on a roll call vote. 12. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY A FFAIRS – ACCEPTANCE OF UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) FY 2009 EDI – SPECIAL PROJECTS GRANT AND AUTHORIZATION OF SUBRECIPIENT AGREEMENT WITH ALTAIR CLEAN TECHNOLOGY CENTER, LLC Economic Development & Community Affairs is re questing authorization to accept a $380,000 U.S. Department of Housing and urban Development Fiscal Year 2009 Economic Development Initiative – Special Projects Grant. The funding period is October 1, 2008 to September 30, 2016. Funds will be used to renovate a building to house an advanced manufacturing incubator at 164 Indusco Court in Troy, Michigan which will be the centerpiece and first phase of a new private/public initiative titled “Southeast Michigan Advanced Energy Efficiency Center of Excellence .” A budget amendment will be made as outlined in the Fiscal Note. Greimel moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote. 13. MR #10282 – BOARD OF COMMISSIONERS – MOBILE FOOD VENDORS ON COUNTY CAMPUS The resolution was introduced by Commissioner Burns to request that the County Executive administration submit a proposal for establishing stationary outdoor sites on the County campus for mobile food cards, to submit the policy, procedures and permit fees for same through the Board of Commissioners via its General Government and Finance Committees within three months of adoption of this resolution and to solicit bids for this service. Commissioner Burns explained that many cour thouses have outside vendors that perform this service and when someone approached him who was interested in setting up such a service on the County’s campus he felt it was important to look into the matter. He reported that he had reviewed the County’s f ood service vendor contract and did not see any exclusivity and noted that the vending machines are on site under a separate contract. Mr. Bertolini reported that they have not done any analysis on the vendor contract currently in place. Commissioner Taub questioned if the City of Pontiac had any ordinances in place that would impact this proposal. Roll Call: Ayes: Potts, Zack, Coulter, Woodward, Greimel Nays: Douglas, Long, Taub, Gingell, Middleton Motion failed. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of October 10, 2010 A-1: Clerk Register/Elections _- Election Software Consulting : Mr. Senyko explained that this FINANCE COMMITTEE Page 7 November 10, 2010 software provides the connection in obtaining bal lot information on election night from the various local units. This information is gathered and blended into the Clerk’s system. Information Technology is working with the Clerk’s Office on a long -term solution. Commissioner Woodward advised that most of the counties are with another vendor that does not seem to have the same problems and indicated that this should be part of the conversation in looking at a solution. B. Notice of Hearing Re: City of Auburn Hills Requesting Revocation of Real and/or Pe rsonal Property Component(s) of Industrial Facilities Exemption Certificate No. 2067 -301 Issued to Faction, Inc., Located at 3250 University Dr., Ste. 105, Auburn Hills, MI 48326 Gingell moved to receive and file the communication s. Supported by Long. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 2:36 p.m. ________________________ _______________________________ Helen A. Hanger Larry Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.