Loading...
HomeMy WebLinkAboutMinutes - 2010.12.01 - 36493 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE December 1, 2010 The meeting was called to order by Chairperson Douglas at 9:33 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. HUMAN RESOURCES COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, Eric Coleman, Thomas F. Middleton, Robert Gosselin, Michael J. Gingell, Mattie Hatchett and Janet Jackson HUMAN RESOURCES COMMITTEE MEMBERS ABSENT WITHOUT NOTICE: Kim T. Capello OTHERS PRESENT: Human Resources Nancy Scarlet, Director Heather Mason, Analyst Lori Motyka, Supervisor Jordie Kramer, Analyst Brenthy Johnston, Analyst Tina Ramey, Supervisor Dawn Hunt, Wellness Coordinator Sheriff’s Office Under Sheriff McCabe Dale Cunningham, Business Manager Robert Smith, Major Corporation Counsel Mary Mara, Assistant Corporation Counsel Community Corrections Barb Hankey, Manager Circuit Court Pamela L. Davis, Family Division Others As per the attached list including Members of the Pontiac City Council Members of the Pontiac Police Department Citizens of Pontiac Board of Commissioners Commissioner Greimel, District #11 Commissioner Potts, District #20 Larry Doyle, Administrative Director Sheryl Mitchell, BOC Senior Analyst Harvey Wedell, BOC Senior Analyst Julia Ruffin, BOC Liaison Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF NOVEMBER 10, 2010 Gosselin moved to approve the minutes of November 10, 2010 as printed. Supported by Middleton. Sue Ann Douglas Chairperson Kim T. Capello Majority Vice-Chair Eric Coleman Minority Vice-Chair Thomas F. Middleton Robert Gosselin Michael J. Gingell Mattie Hatchett Janet Jackson Motion carried on a voice vote. Human Resources Committee Page 2 December 1, 2010 PUBLIC COMMENT Chairperson Douglas announced due to the number of attendees the Committee would take up items 1 – 11 in the Committee Room and move to the Commissioners Auditorium to hear Items 12 & 13. She suggested if there was public comment on Items 12 & 13 that it would be more efficient if the comments were heard when the Committee considers these items. There was no objection. There was no Public Comment at this time. Item #14 was removed from the agenda – the resolution failed in the General Government Committee meeting. CIRCUIT COURT – FY 2011 JUVENILE AND ADULT DRUG COURT PROGRAMS AND COMBINED SCAO GRANT ACCEPTANCE The Circuit Court applied for two grants with the State Court Administrative Office, Michigan Drug Court Program for the period October 1, 2010 through September 30, 2011. The Family -Focused Juvenile Drug Court Program has a budget of $51 1,740 with a SCAO Juvenile Grant award of $10,000 and funding from the Child Care Fund. The Adult Drug Treatment Court has a budget of $170,510 with a SCAO Adult Drug Court grant award of $10,000 and additional funding from the PA 511 Community Correction s and Michigan Department of Corrections, Community Corrections Grant. Four positions are partially funded by the Adult and Juvenile Drug Court grants; one SR FTE Youth and Family Casework Supervisor, one SR FTE Technical Assistant and two SR FTE Youth and Family Caseworker II positions. The Manager Court Services position functions as an administrator of both programs and the Child Care fund allows for up to 20% partial reimbursement of this position. Continuation of the four positions associated with t hese grants is contingent upon continuation of state funding and additional funding sources. Acceptance of this grant does not obligate the County to any future commitment. Middleton moved the Human Resources Committee Report to the Board with the recom mendation the above mentioned resolution be adopted. Supported by Gosselin. Motion carried unanimously on a roll call vote with Capello absent. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FY 2011 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE The Department of Public Services Community Corrections Division applied to the Michigan Department of Corrections for $3,939,520 in grant funds for the period of October 1, 2010 through September 30, 2011. MDOC revised the request to $3,929,048 and awarded funds in the amount of $3,929,014. The MDOC now holds the contracts for all residential services; $2,115,175 of the award is allocated for Oakland County Residential Services and will not be recorded as income. The remaini ng $1,813,839 is the County’s responsibility (as shown on Schedule A). The grant funds ten Community Corrections Specialist II positions, one PTNE Community Corrections Specialist II, one Office Assistant II position, one half of a Community Corrections Support Specialist position, one Community Corrections Specialist III position and one half of a Supervisor -Community Corrections position. The grant also funds the following Sheriff’s Department positions; three Inmate Caseworkers, one PTNE Office Assist ant I position, one FTE Inmate Substance Abuse Tech and one PTNE Inmate Substance Abuse Tech position. The grant also provides funding assistance in the amount of $50,000 to the Sixth Circuit Court Adult Treatment Court for a portion of one SR FTE Youth and Family Casework Supervisor position. No County match is required. However the FY 2011 Budget of this grant includes two positions partially GF/GP funded in Community Corrections. Future level of service, including personnel (except the portion of Pre trial Services currently funded by the GF/GP Fund) are contingent upon level of funding available from the State. Gingell moved the Human Resources Committee Report to the Board with the recommendation the above mentioned resolution be adopted. Supported by Middleton. Motion carried unanimously on a roll call vote with Capello absent. *Resolution approved by Public Services Committee subject to Corporation Counsel approval. Human Resources Committee Page 3 December 1, 2010 SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF BRANDON, JANUARY 1, 2011 – DECEMBER 31, 2011 It is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff Patrol services. The Charter Township of Brandon has requested a new one year law enforcement services agreement. Ten GF/GP positions will be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office and two Deputy II positions will be deleted. One Deputy II position assigned to Independence Township will provide law enforcement services, estimated at 1,040 hours/year, to the Charter Township of Brandon and the cost of the position will be shared by both municipalities. After receipt of a certified copy of a resolution by the Township Board accepting the Agreement and approval by the Oakland County Sheriff and Board of Commissioners the Board Chairperson will execute and enter into this Agreement. Future level of service, including the continuation of positions, is contingent upon the level of funding associated with this agreement. Middleton moved the Human Resources Committee Report to the Bo ard with the recommendation the above mentioned resolution be adopted. Supported by Coleman. above mentioned resolution be adopted. Supported by Coleman Motion carried unanimously on a roll call vote with Capello absent. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF COMMERCE, JANUARY 1, 2011 – DECEMBER 31, 2011 It is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff Patrol services. The Charter Township of Commerce has requested a new one year law enforcement services agreement. Twenty-seven GF/GP positions will be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office. One Deputy II (no fill) position will be added bringing the total number of contracted deputies to twenty-eight. After receipt of a certified copy of a resolution by the Township Board accepting the Agreement and approval by the Oakland County Sheriff and Board of Commissioners the Board Chairperson will execute and enter into this Agreement. Future level of service, including the continuation of positions, is contingent upon the level of funding associated with this agreement. Gosselin moved the Human Resources Committee Report to the Board with the recommendation the above mentioned resolution be adopted. Supported by Coleman Motion carried unanimously on a roll call vote with Capello absent. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF HIGHLAND, JANUARY 1, 2011 – DECEMBER 31, 2011 It is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff Patrol services. The Charter Township of Highland has requested a new one year law enforcement services agreement. Seventeen GF/GP positions will be continued in the Contracted Patrol Un it/Patrol Services Division of the Sheriff’s Office. Two Deputy II (no fill) positions will be deleted. After receipt of a certified copy of a resolution by the Township Board accepting the Agreement and approval by the Oakland County Sheriff and Board of Commissioners the Board Chairperson will execute and enter into this Agreement. Future level of service, including the continuation of positions, is contingent upon the level of funding associated with this agreement. Coleman moved the Human Resources Committee Report to the Board with the recommendation the above mentioned resolution be adopted. Supported by Jackson. Motion carried unanimously on a roll call vote with Capello absent. Human Resources Committee Page 4 December 1, 2010 SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF INDEPENDENCE, JANUARY 1, 2011 – DECEMBER 31, 2011 It is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to e nter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff Patrol services. The Charter Township of Independence has requested a new one year law enforcement services agreement. Twenty-eight GF/GP positions will be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office; one Deputy II position assigned to Independence Township provides law enforcement services, estimated at 1,040 hours/year, to the Charter Township of Brandon and the cost of said position is shared by both municipalities. After receipt of a certified copy of a resolution by the Township Board accepting the Agreement and approval by the Oakland County Sheriff and Board of Commissioners the Board Chairperson will execute and enter into this Agreement. Future level of service, including the continuation of positions, is contingent upon the level of funding associated with this agreement. Middleton moved the Human Resources Committee Report to the Board with the recommendati on the above mentioned resolution be adopted. Supported by Coleman. Motion carried unanimously on a roll call vote with Capello absent. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF LYON, JANUARY 1, 2011 – DECEMBER 31, 2011 It is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff Patrol services. The Charter Township of Lyon has requested a new one year law enforcement services agreement. Fourteen GF/GP positions will be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office. One Patrol Investigator position will be deleted. After receipt of a certified copy of a resolution by the Township Board accepting the Agreement and approval by the Oakland County Sheriff and Board of Commissioners the Board Chairperson will execute and enter into this Agreement. Future level of service, including the continuation of positions, is contingent upon the level of funding associated with this agreement. Coleman moved the Human Resources Committee Report to the Board with the recommendation the above mentioned resolution be adopted. Supported by Middleton. Motion carried unanimously on a roll call vote with Capello absent. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF OAKLAND, JANUARY 1, 2011 – DECEMBER 31, 2011 It is the policy of the O akland County Board of Commissioners to permit the Sheriff’s Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff Patrol services. The Charter Township of Oakland has requested a new one year law enforcem ent services agreement. Twelve GF/GP positions will be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office. One Lieutenant position will be deleted. After receipt of a certified copy of a resolution by the Township Board accepting the Agreement and approval by the Oakland County Sheriff and Board of Commissioners the Board Chairperson will execute and enter into this Agreement. Future level of service, including the continuation of positions, is contingent upon the l evel of funding associated with this agreement. Gingell moved the Human Resources Committee Report to the Board with the recommendation the above mentioned resolution be adopted. Supported by Middleton. Motion carried unanimously on a roll call vote with Capello absent. Human Resources Committee Page 5 December 1, 2010 SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF ORION, JANUARY 1, 2011 – DECEMBER 31, 2011 It is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff Patrol services. The Charter Township of Orion has requested a new one year law enforcement s ervices agreement. Twenty- seven GF/GP positions will be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office. Three GF/GP Deputy II positions will be deleted. Two marked Patrol vehicles will be deleted from the County fleet effective January 1, 2011. After receipt of a certified copy of a resolution by the Township Board accepting the Agreement and approval by the Oakland County Sheriff and Board of Commissioners the Board Chairperson will execute and enter into this Agreement. Future level of service, including the continuation of positions, is contingent upon the level of funding associated with this agreement. Gingell moved the Human Resources Committee Report to the Board with the recommendation the above mentioned resolution be adopted. Supported by Coleman. Motion carried unanimously on a roll call vote with Capello absent. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF OXFORD, JANUARY 1, 2011 – DECEMBER 31, 2011 It is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff Patrol services. The Charter Township of Oxford has requested a new one year law enforcement services agreement. Fourteen GF/GP positions will be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office. One Lieutenant position will be deleted. After receipt of a certified copy of a resolution by the Township Board accepting the Agreement and approval by the Oakland County Sheriff and Board of Commissioners the Board Chairperson will execute and enter into this Agreement. Future level of service, including the continuation of positions, is contingent upon the level of funding associated with this agreement. Gingell moved the Human Resources Committee Report to the Board with the recommendation the above mentioned resolution be adopted. Supported by Coleman. Motion carried unanimously on a roll call vote with Capello absent. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CITY OF ROCHESTER HILLS, JANUARY 1, 2011 – DECEMBER 31, 2011 It is the policy of the Oakland County Board of Commissioners to p ermit the Sheriff’s Office to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff Patrol services. The City of Rochester Hills has requested a new one year law enforcement services agreement. Fifty -seven GF/GP positions will be continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office. Three Deputy II positions will be deleted. One unmarked vehicle will be deleted from the County fleet After receipt of a certified copy of a resolution by the City Council accepting the Agreement and approval by the Oakland County Sheriff and Board of Commissioners the Board Chairperson will execute and enter into this Agreement. Future level of service, including the continuation of positions, is c ontingent upon the level of funding associated with this agreement. Gosselin moved the Human Resources Committee Report to the Board with the recommendation the above mentioned resolution be adopted. Supported by Coleman. Motion carried unanimously on a roll call vote with Capello absent. Human Resources Committee Page 6 December 1, 2010 HUMAN RESOURCES DEPARTMENT – EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS Under the provisions of Section VI-H-1, of Merit System Resolution #460 6, the Human Resources Department is requesting the extension of eight Merit System eligible lists for six months. Gingell moved to extend the requested lists for a period of six months. Supported by Middleton. Motion carried unanimously on a roll call vote with Capello absent. CONSENT AGENDA/COMMUNICATIONS Coleman moved to approve Items A – G. Supported by Middleton. A. Position Change Summary Report B. Vacancy Report C. Personnel Appeal Board Update D. Retirement Commission Minutes E. Report of Employees Called to Active Military Duty F. Salary Administration Fourth Quarterly Report for FY 2010 Memo G. 52-1 District Court Sobriety Court Update Motion carried on a voice vote. The Committee Recessed at 9:45 a.m. to move to the Auditorium. The Meeting Resumed in the Commissioner’s Auditorium at 9:50 a.m. HUMAN RESOURCES COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, Eric Coleman, Thomas F. Middleton, Robert Gosselin, Michael J. Gingell, Mattie Hatchett and Janet Jackson HUMAN RESOURCES COMMITTEE MEMBERS ABSENT WITH OUT NOTICE: Kim T. Capello PUBLIC COMMENT: Angela Munroe, Kevin Braddock, Val Gross, Kevin Harris, George Williams, Lee Jones, Kermit Williams, Lesley Stanley, Harold Harris and H. Bill Maxcy voiced their opinion against the City of Pontiac entering into an agreement with the Oakland County Sheriff to provide law enforcement services for the City. Casey Crampton, Josephine Fagan, Eric Johnson, Leon Jukowski, and Dennis Cohen expressed their opinions in favor of the City of Pontiac entering into a law enforcement agreement with the Oakland County Sheriff’s Department. MR #10295 – SHERIFF’S OFFICE – CONTRACT FOR LAW ENFORCEMENT SERVICES IN THE CITY OF PONTIAC The Sheriff’s Office is permitted to enter into contracts with Townships, Villages and Cities for the purpose of providing Sheriff patrol services. The City of Pontiac, through the Emergency Financial Manager has requested that the Oakland County Sheriff provide patrol services to the citizens of the City. The Sheriff is requesting the following positions be created in the Contracted Patrol Unit, Patrol Services Division of the Sheriff’s Office: One GF/GP Captain, two GF/GP Lieutenants, Seven GF/GP Sergeants and sixty -four GF/GP Deputy II’s. In addition twelve unmarked vehicles and twenty-two patrol vehicles with video cameras and MDC’s, 34 mobile radios and 34 prep radios are to be added to the County Fleet. It is further requested that six GF/GP Dispatch Specialist positions be created in the Communications Unit, Emergency Response and Preparednes s Division of the Sheriff’s Office. This contract will take effect January 1, 2011. Gingell moved the Human Resources Committee Report to the Board with the recommendation MR #10295 be adopted with the attached substituted contract. Supported by Middl eton. HUMAN RESOURCES COMMITTEE Page 7 December 1, 2010 MR #10295 – SHERIFF’S OFFICE – CONTRACT FOR LAW ENFORCEMENT SERVICES IN THE CITY OF PONTIAC (Continued) Commissioner Hatchett distributed additional material to the Committee in su pport of her position on this issue. Hatchett moved to amend the proposed Sheriff’s Contract as follows: In Section 15 of the contract, require that the Mayor and President of City Council be invited to attend all meetings between the Municipality Liaison (the Emergency Financial Manger while he is in the city) and the Sheriff’s Department. In Section 15 of the contract, require that all written communications between the Municipality Liaison (the EFM) and the Sheriff’s Department also be sent to the Mayor and President of City Council. In Section 15 of the contract, allow the Mayor and President of City Council (and not just the Municipality Liaison) to bring to the Sheriff’s attention any concerns that they may have regarding the assignment of any deputy to the city. In Section 15 of the contract, provide the Mayor and President of City Council (and not just the Municipality Liaison) an opportunity to interview and meet any command officers before they are assigned to the city. In Section 16, require and allow the Mayor and President of City Council to provide notice to the Sheriff’s Department of any complaints, charges, or allegations against deputies. In Section 23, require that the contract be approved by a majority of City Counci l members in order to become effective. In Section 25, require that all written communications between the Munic ipality Liaison and the Sheriff’s department also be sent to the Mayor and President of City Council. Establish a “Citizens Advisory Committee” to receive and review any complaints regarding the conduct of any deputies or sheriff’s personnel in the city and to make non -binding recommendations about how to address the conduct. There would be five members of the Citizens Advisory Committee, al l of whom must be residents of the city. The members of the Citizens Advisory Committee would be nominated by the Mayor and would have to be approved by a vote of the City Council. Current Pontiac Officers/Dispatchers: (a) Officers displaced by contract: All full-time patrol officers, detectives, sergeants, lieutenants, captains and the chief are eligible to become full-time sworn members subject to the following criteria: Requirements: 1. May be hired as Provisional Deputy: 2. Must meet minimum qualifications for Deputy II: 3. Currently M.C.O.L.E.S. Licensed 4. Pass background investigation & oral interview 5. Pass physical exam 6. Pass drug screen. All current Pontiac full-time dispatchers are eligible to become full-time Oakland County Sheriff’s Office Dispatch Specialists. Supported by Coleman. Motion to amend failed on a roll call vote: Douglas, Middleton, Gosselin and Gingell – no. Coleman, Hatchett and Jackson – yes Capello – absent HUMAN RESOURCES COMMITTEE Page 8 December 1, 2010 MR #10295 – SHERIFF’S OFFICE – CONTRACT FOR LAW ENFORCEMENT SERVICES IN THE CITY OF PONTIAC (Continued) Main motion carried on a roll call vote. Douglas, Middleton, Gosselin and Gingell – yes. Coleman, Hatchett and Jackson – no Capello - absent MR #10296 - SHERIFF’S OFFICE–CONTRACT FOR FIRE DISPATCH SERVICES FOR THE CITY OF PONTIAC FOR 2011-2012 The Sheriff’s Office enters into contractual agreements for the purpose of Police and Fire Dispatch services. The City of Pontiac, through the Emergency Financial Manager has requested the Sheriff’s Office to dispatch fire calls for the Pontiac Fire Department. It is requested that four GF/GP Dispatch Specialist positions be created in the Sheriff Emergency Response & Preparedness Division, Communications U nit. These positions are contingent upon renewal of the agreement with Pontiac. Middleton moved the Human Resources Committee Report to the Board with the recommendation MR #10296 be adopted. Supported by Gingell. Motion carried on a vote vote. Douglas, Middleton, Gosselin and Gingell – yes. Coleman, Hatchett and Jackson – no Capello – absent OAKFIT WELLNESS REVIEW – DECEMBER 2010 The OakFit Wellness Program began in March 2006. The OakFit mission is to assist Oakland County employees with establishing and maintaining healthy behaviors in order to improve overall quality of life, enhance productivity, and reduce long term employee/employer health care coasts. Coleman moved to Receive & File the report. Supported by Jackson. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 11:52 a.m. __________________________________________ Nancy Wenzel, Committee Coordinator __________________________________________ Lawrence Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.