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HomeMy WebLinkAboutMinutes - 2010.12.02 - 36494TOM MIDDLETON Chairperson MIKE GINGELL Vice Chairperson TIM GREIMEL Minority Vice Chairperson December 2, 2010 Chairperson Middleton called the meeting of the Finance Committee to order at 9:10 a.m. in the Board of Commissioners' Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton , Mike Gingell, Tim Greimel, Sue Ann Douglas, Christine Long, David Potts, Shelley Taub, David Coulter, Helaine Zack, COMMITTEE MEMBERS ABSENT WITH NOTICE: David Woodward. OTHERS PRESENT CIRCUIT COURT John Cooperrider, Court Business Administrator Pamela Davis COMMUNITY CORRECTIONS Barb Hankey, Manager CORPORATION COUNSEL Judith Cunningham, Corporation Counsel Mary Mara, Assistant Counsel DISTRICT COURT 52-1 Joyce Renfrow, Administrator Deborah Bigger, Account Clerk Patricia Crane, Probation supervisor EQUALIZATION Loris Norris, Tax Standards Specialist EXECUTIVE OFFICE Gerald Poisson, Deputy Executive William Mullan, Media Officer FACILITIES MANAGEMENT Art Holdsworth, Director FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Lynn Sonkiss, Chief Nancy Falardeau, Analyst Prentiss Malone, Analyst Leo Lease, Analyst Antonio Pisacreta, Analyst Sheila Cox, Parks Capital Improvement Coordinator HEALTH & HUMAN SERVICES George Miller, Director HEALTH Kathy Forzley, Manager HOMELAND SECURITY Ted Quisenberry, Manager HUMAN RESOURCES Nancy Scarlet, Director Karen Jones, Manager Tina Ramey, Supervisor OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Christine Long David Potts Shelley Taub Helaine Zack David Coulter David Woodward FINANCE COMMITTEE Page 2 December 2, 2010 OTHERS PRESENT CONTINUED Brenthy Johnston, Analyst Dawn Hunt, Wellness Coordinator INFORMATION TECHNOLOGY Edwin Poisson, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director PARKS & RECREATION COMMISSION Phil Castonia, Business Development Rep. PLANNING & ECONOMIC DEVELOPMENT Brad Hansen, Program Coordinator Bret Rasegan, Supervisor PROSECUTING ATTORNEY Paul Walton, Deputy Julie McMurtry, Chief Terry Meiers, Supervisor SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager Bob Smith, Major TREASURER Andy Meisner, Treasurer WATER RESOURCES COMMISSIONER John McCulloch, Water Resources Commissioner Joe Colaianne, Insurance Administrator PLUNKETT & COONEY Dennis Cowan CITY OF AUBURN HILLS Deick Payne - Communications PONTIAC Leon Jukowski, Mayor Mary Pietila, Councilwoman Kermit Williams, Councilman Pearl Benton, Communications Specialist Stacy Watkins, Communications Eric Johnson, Citizen BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director Harvey Wedell, Sr. Analyst Julia Ruffin, BOC Liaison Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE APPROVAL OF THE PREVIOUS MINUTES Douglas moved approval of the previous minutes of November 10 , 2010 as printed. Supported by Long. Motion carried on a voice vote. AGENDA Taub moved approval of the agenda with handouts of revised material for It ems 7, 8, 13, 15, 16, 17 and 19; 4 additional communications and items 14 -16 being moved up on the regular agenda at the request of Mr. Quisenberry. Supported by Long. Motion carried on a voice vote. PUBLIC COMMENT The following individuals spoke regarding the proposed Sheriff’s Contracts for Law Enforcement Services and Fire Dispatch Services in the City of Pontiac: Mary Pietila, Leon Juckowski, Stacia Watkins, Dennis Cowan, Eric Johnson, Kermit Williams. FINANCE COMMITTEE Page 3 December 2, 2010 FY 2011 - FY 2013 CONTINGENCY REPORT The FY 11 Contingency Fund balance of $301,917 will remain unchanged . Taub moved to receive and file the FY 2011 Contingency Fund Report dated November 23, 2010. Supported by Long. Motion carried on a voice vote. CONSENT AGENDA 1a. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE TOWNSHIP OF ADDISON, JANUARY 1, 2011 – DECEMBER 31, 2011 The Sheriff is requesting authorization to enter into a law enforcement services agreement with the Township of Addison for calendar year 2011 at rates previously established per MR #10261. The number of contracted positions will remain at seven. Contract revenu es and expenditures for the period 2011 – 2013 have been budgeted for and will be reviewed yearly pending renewal of the contract. 1b. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE TOWNSHIP OF BRANDON, JANUARY 1, 2011 – DECEMBER 31, 2011 The Sheriff is requesting authorization to enter into a law enforcement services agreement with the Township of Brandon for calendar year 2011 at rates previously established per MR #10261. One Deputy II position assigned to Independence Townsh ip provides law enforcement services estimated at 1,040 hours/year to the Charter Township of Brandon and the cost of this position will be shared by both municipalities. Two Deputy II positions will be deleted in the Sheriff’s Contracted Patrol Unit, Pat rol Services Division. Ten other contracted positions will remain in place. The Sheriff’s budget will be amended to reflect the additional revenue and expenditures resulting from this action as indicated in the Fiscal Note. All other contract revenues and expenditures for the period 2011 – 2013 have been budgeted for and will be reviewed yearly pending renewal of the contract. 1c. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE TOWNSHIP OF COMMERCE, JANUARY 1, 2011 – DECEMBER 31, 2011 The Sheriff is requesting authorization to enter into a law enforcement services agreement with the Township of Commerce for calendar year 2011 at rates previously established per MR #10261. The Township is requesting one Deputy II position be add ed to the contract, increasing the number of contracted positions to 28. The Sheriff’s budget will be amended to reflect the additional revenue and expenditures resulting from this action as indicated in the Fiscal Note . All other contract revenues and expenditures for the period 2011 – 2013 have been budgeted for and will be reviewed yearly pending renewal of the contract. 1d. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE TOWNSHIP OF HIGHLAND, JANUARY 1, 2011 – DECEMBER 31, 2011 The Sheriff is requesting authorization to enter into a law enforcement services agreement with the Township of Highland for calendar year 2011 at rates previously established per MR #10261. The Township is requesting deletion of two Deputy II positio ns, decreasing the number of contracted positions to 17. The Sheriff’s budget will be amended to reflect this change as indicated in the Fiscal Note . All other contract revenues and expenditures for the period 2011 – 2013 have been budgeted for and will be reviewed yearly pending renewal of the contract. FINANCE COMMITTEE Page 4 December 2, 2010 1e. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE TOWNSHIP OF INDEPENDENCE, JANUARY 1, 2011 – DECEMBER 31, 2011 The Sheriff is requesting authorization to enter into a law en forcement services agreement with the Township of Independence for calendar year 2011 at rates previously established per MR #10261. One Deputy II position to be assigned to Independence Township will provide an estimated 1,040 hours/year to the Charter Township of Brandon and the cost of this position will be shared by both municipalities. The number of contracted positions will remain at 28. The Sheriff’s budget will be amended to reflect the change in revenue and expenditures resulting from the shared position as indicated in the Fiscal Note . All other contract revenues and expenditures for the period 2011 – 2013 have been budgeted for and will be reviewed yearly pending renewal of the contract. 1f. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF LYON, JANUARY 1, 2011 – DECEMBER 31, 2011 The Sheriff is requesting authorization to enter into a law enforcement services agreement with the Charter Township of Lyon for calendar year 2011 at rates previously esta blished per MR #10261. The Township is requesting deletion of one Deputy II position, decreasing the number of contracted positions to 14. The Sheriff’s budget will be amended to reflect this change as indicated in the Fiscal Note. All other contract revenues and expenditures for the period 2011 – 2013 have been budgeted for and will be reviewed yearly pending renewal of the contract. 1g. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF OAKLAND, JANUARY 1, 2011 – DECEMBER 31, 2011 The Sheriff is requesting authorization to enter into a law enforcement services agreement with the Charter Township of Oakland for calendar year 2011 at rates previously established per MR #10261. The Township is requesting deletion of one Lieutenant position, decreasing the number of contracted positions to 12. The Sheriff’s budget will be amended to reflect this change as indicated in the Fiscal Note . All other contract revenues and expenditures for the period 2011 – 2013 have be en budgeted for and will be reviewed yearly pending renewal of the contract. 1h. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF ORION, JANUARY 1, 2011 – DECEMBER 31, 2011 The Sheriff is requesting authorizati on to enter into a law enforcement services agreement with the Charter Township of Orion for calendar year 2011 at rates previously established per MR #10261. The Township is requesting deletion of two Patrol Investigator/Deputy II positions and one Deput y position, decreasing the number of contracted positions to 27. The Sheriff’s budget will be amended to reflect this change as indicated in the Fiscal Note. All other contract revenues and expenditures for the period 2011 – 2013 have been budgeted for and will be reviewed yearly pending renewal of the contract. 1i. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE TOWNSHIP OF OXFORD, JANUARY 1, 2011 – DECEMBER 31, 2011 The Sheriff is requesting authorization to enter into a law e nforcement services agreement with the Township of Oxford for calendar year 2011 at rates previously established per MR #10261. The Township is requesting deletion of one Lieutenant position, decreasing the number of contracted positions to 14. The Sheriff’s budget will be amended to reflect this change as indicated in the Fiscal Note. All other contract revenues and expenditures for the period 2011 – 2013 have been budgeted for and will be reviewed yearly pending renewal of the contract. FINANCE COMMITTEE Page 5 December 2, 2010 1j. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CITY OF ROCHESTER HILLS, JANUARY 1, 2011 – DECEMBER 31, 2011 The Sheriff is requesting authorization to enter into a law enforcement services agreement with the City of Rochester Hills for calendar year 2011 at rates previously established per MR #10261. The City is requesting deletion of two Deputy II positions and one Patrol Investigator/Deputy I position , decreasing the number of contracted positions to 57. One unmarked vehicle will also be deleted from the County’s patrol vehicle fleet. The Sheriff’s budget will be amended to reflect this change as indicated in the Fiscal Note . All other contract revenues and expenditures for the period 2011 – 2013 have been budgeted for and will be reviewed yearly pending renewal of the contract. 1k. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF ROYAL OAK, JANUARY 1, 2011 – DECEMBER 31, 2011 The Sheriff is requesting authorization to enter into a law enf orcement services agreement with the City of Royal Oak for calendar year 2011 at rates previously established per MR #10261. The Township is not requesting any changes to capital assets or contracted positions, which will remain at 4. All other contract revenues and expenditures for the period 2011 – 2013 have been budgeted for and will be reviewed yearly pending renewal of the contract. 1l. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF SPRINGFIELD, JANUARY 1, 2011 – DECEMBER 31, 2011 The Sheriff is requesting authorization to enter into a law enforcement services agreement with the Charter Township of Springfield for calendar year 2011 at rates previously established per MR #10261. The Township is not requesting any changes to capital assets or contracted positions, which will remain at 11. The Sheriff’s budget will be amended to reflect this change. All other contract revenues and expenditures for the period 2011 – 2013 have been budgeted for and will be reviewed yearly pending renewal of the contract. Douglas moved approval of the attached suggested Fiscal Notes for Consent Agenda Items 1a -1l. Supported by Long. Motion carried unanimously on a roll call vote with Woodward absent. 15. MR #10306 - DEPARTMENT OF HEALTH AND HUMAN SERVICES/HOMELAND SECURITY DIVISION – OUTDOOR WARNING SYSTEM EXPANSION – COMMERCE TOWNSHIP Homeland Security is requesting authorization to enter into an intergovernmental agreement with Commerce Township for the purchase of four sirens as part of the County’s Outdoor Warning System. Of the total cost of $92,000 or $23,000 for each siren, the Township will pay 75% of the total cost and the County will pay the remaining 25% of cost, will retain ownership and will be responsibl e for maintenance and electrical costs of the sirens. A budget amendment will be made as indicated in the Fiscal Note. Long moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote wit h Coulter and Woodward absent. 16. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HOMELAND SECURITY DIVISION – OUTDOOR WARNING SYSTEM EXPANSION – SPRINGFIELD TOWNSHIP FINANCE COMMITTEE Page 6 December 2, 2010 Homeland Security is requesting authorization to enter into an intergovernmental agreement wi th Springfield Township for the purchase of three sirens as part of the County’s Outdoor Warning System. Of the total cost of $75,000 or $25,000 for each siren, the Township will pay 75% of the total cost and the County will pay the remaining 25% of cost, will retain ownership and will be responsible for maintenance and electrical costs of the sirens. A budget amendment will be made as indicated in the Fiscal Note. Gingell moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Coulter and Woodward absent. 14. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HOMELAND SECURITY DIVISION – ACCEPTANCE FOR 2010 INTEROPERABLE EMERGENCY COMMUNICATIONS GRANT PROGRAM Homeland Security is requesting authorization to accept funding of $318.965 from the U.S. Department of Homeland Security, Federal Emergency management Agency (FEMA) and the DHS Office of Emergency Communications to the State of Michigan for the 2010 Interoperable Emergency Communicatio ns Program on behalf of the Regional Homeland Security Planning Board for Regional 2, which is not a legal entity and therefore can not accept the grant. The Board consists of political subdivisions including the City of Detroit, Macomb, Monroe, Oakland, St. Clair, Washtenaw and Wayne Counties. Funds will be used for projects to strengthen interoperable communications capabilities in the areas of Leadership and governance, Common Planning and Operational Protocols and Emergency Responder skills and Capabi lities. If these activities have been deemed adequately addressed as defined in the grant, the funds may be used to purchase equipment. The grant period is June 1, 2010 through February 28, 2013. The required 25% cash or in-kind match for equipment purchases will be provided by the political subdivisions involved. Zack moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Woodward absent. 2. RESOLUTION APPROVING ESCROW AGREEMENT FOR THE DEFEASANCE OF PART OF THE OUTSTANDING OAKLAND COUNTY BUILDING AUTHORITY BONDS, SERIES 2007 PRIOR TO MATURITY The Building Authority is requesting authorization to use part of the proceeds from Series 2007 Bond issue of $5,500,000 that are not exp ected to be expended on the project to defease such bonds with maturities and interest rates set forth in Exhibit A to the resolution in an amount not to exceed $1,200,000 and to pay the cost of bond defeasance. These bonds were originally issued through the Building Authority to acquire various facilities throughout Oakland County for use by the Oakland County Community Mental Health Authority. This project is now complete and an amount of $1,110,011 remains in the project for debt defeasance. Taub moved approval of the attached suggested Resolution. Supported by Gingell. Motion carried unanimously on a roll call vote with Woodward absent. 3. SHERIFF’S OFFICE – 2011 OFF-ROAD VEHICLE (ORV) SAFETY EDUCATION PROGRAM GRANT ACCEPTANCE The Sheriff is requesting authorization to accept a Michigan Department of Natural Resources Off -Road Vehicle Safety Education Program grant of $3,750 for Fiscal Year 2011. The DNR provides $15 per trained/certified ORV student, the estimated number of students is 250. B udget amendments will be made as outlined in the Fiscal Note. FINANCE COMMITTEE Page 7 December 2, 2010 Greimel moved approval of the attached suggested Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote Woodward. 4. MR #10295 - SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CITY OF PONTIAC, JANUARY 1, 2011 – DECEMBER 31, 2011 The Sheriff is requesting authorization to enter into a law enforcement services agreement with the City of Pontiac for calendar year 2011 at patrol and overtime r ates previously established per MR #10261 and MR #`10262. The Sheriff has negotiated with the City’s Emergency Financial Manager a price of $10,259,969 to provide for the creation of one Captain, two Lieutenants, one Detective Sergeant, six Patrol Sergean ts, ten Patrol Investigators, fifty -four Deputy positions and five part -time non-eligible 900 hours/year Court Deputy II positions and six additional Dispatch Specialists will be added to the Communications Unit. The Contract will also require procurement of twelve unmarked vehicles and twenty -two patrol vehicles with video cameras and MDCs, thirty-four mobile radios and thirty -four prep radios. Capital cost requirements have not yet been determined. Costs to the Sheriff for Fiscal Year’s 2011 -13 are as identified in the Fiscal Note and the budget will be amended as indicated. The city of Pontiac will incur a remaining annual cost of $218, 997 for Dispatch services for calendar 2011 based on the contracted rate schedule for Dispatch services. Gingell moved approval of the attached suggested Fiscal Note. Supported by Potts. It was noted that revenue generated from officers writing up and /or making arrests related to the violation of local ordinances would go to the City of Pontiac, consistent with oth er law enforcement agreements. Undersheriff McCabe noted some differences in salaries, pension , health care plans and overtime costs between the City of Pontiac and Oakland County . Cost savings would include a reduction of fringe benefit costs, elimina tion of the need for a property room, centralized dispatch, one police chief and one set of command officers shared by all the contracted communities, etc. Commissioner Greimel indicated that this contract is different from the other law enforcement contr acts because of the language involving an Emergency Financial Manager and expressed his concerns regarding union contracts currently being negotiated by the City of Pontiac and the lack of city council and citizen participation in consideration of the prop osed contract. He advised that the City of Pontiac’s charter includes a provision for a police trial board to review police conduct. Under this proposal, that board would no longer function. He noted that the City of Rochester Hills has a Memorandum of Understanding with the Sheriff to address similar issues. Greimel moved to ensure that Pontiac’s mayor and city council president are kept informed of communications relating to Sheriff’s Department services by amending the proposed Sheriff’s Department contract as follows: (1) Add the following subsection i. under section 1: i. “ELECTED REPRESENTATIVES” shall be defined, for all purposes under this Agreement, as the Mayor of the City of Pontiac and the President of the Pontiac City Council. (2) Add the following sentence after the second sentence in section 15: The O.C.S.O. LIAISON and the MUNICIPALITY LIAISON shall invite and allow the ELECTED REPRESENTATIVES to attend all of their meetings with at least 2 days notice (unless such FINANCE COMMITTEE Page 8 December 2, 2010 meetings are called on an emergency basis and 2 days notice is not possible, in which case as much advance notice as possible shall be given), and the O.C.S.O. LIAISON and the MUNICIPALITY LIAISON shall contemporaneously copy the ELECTED REPRESENTATIVES on all written communications between the O.C.S.O. LIAISON and the MUNICIPALITY LIAISON. (3) Amending section 25 to read as follows: The parties shall send, by first class mail, all correspondence and written notices required or permitted by this Agreement to each signat ory to this Agreement, or any signatory successor in office, to the addresses shown in this Agreement, and shall contemporaneously send, by first class mail, all such correspondence and written notices to the ELECTED REPRESENTATIVES at their home addresses. Motion to amend supported by Zack. Roll call: Ayes: Zack, Coulter, Greimel Nays: Gingell, Douglas, Long, Potts, Taub, Middleton Absent: Woodward Motion to amend failed. Greimel moved to ensure that Pontiac’s mayor and city council president are enabled to express concerns regarding the assignment of Sheriff’s deputies to the city by amending the proposed Sheriff’s Department contract as follows: (1) Add the following subsection i. under section 1: i. “ELECTED REPRESENTATIVES” shall be de fined, for all purposes under this Agreement, as the Mayor of the City of Pontiac and the President of the Pontiac City Council. (2) Amend the third sentence in section 15 to read as follows: The MUNICIPALITY LIAISON and/or the ELECTED REPRESENTATIVES may bring to the SHERIFF’s attention any concerns that they have regarding the assignment of any SHERIFF’S DEPUTY to the MUNICIPALITY. Supported by Zack. Roll call: Ayes: Coulter, Greimel, Zack Nays: Gingell, Douglas, Long, Potts, Taub, Middleton Absent: Woodward Motion to amend failed. Greimel moved to ensure that Pontiac’s mayor and city council president are allowed to interview and meet any command officers before they are assigned to the city by amending the proposed Sheriff’s Department contract as follows: (1) Add the following subsection i. under section 1: i. “ELECTED REPRESENTATIVES” shall be defined, for all purposes under this FINANCE COMMITTEE Page 9 December 2, 2010 Agreement, as the Mayor of the City of Pontiac and the President of the Pontiac City Council. (2) Amend the fourth sentence in section 15 to read as follows: The SHERIFF shall provide the MUNICIPALITY LIAISON and the ELECTED REPRESENTATIVES an opportunity to interview and meet any command officers before they are assigned to the Municipality, however, the SHERIFF’s decision on the assignment of any SHERIFF’S DEPUTY shall be final. Supported by Coulter. Roll call: Ayes: Zack, Coulter, Greimel Nays: Gingell, Douglas, Long, Potts, Taub, Middleton Absent: Woodward Motion to amend failed. Greimel moved to create a Pontiac Citizens Law Enforcement Advisory Committee by amending the proposed Sheriff’s Department contract as follows: (1) Add the following subsection i. under section 1: i. “ELECTED REPRESENTATIVES” shall be defined, f or all purposes under this Agreement, as the Mayor of the City of Pontiac and the President of the Pontiac City Council. (2) Add the following paragraph to the end of section 15 of the proposed Sheriff’s Department contract: The COUNTY Board of Commis sioners requests that the MUNICIPALITY create a Citizens Law Enforcement Advisory Committee, composed of up to seven (7) residents of the City of Pontiac. The COUNTY Board of Commissioners suggests that the members of such a Citizens Law Enforcement Advisory Committee be nominated by the Mayor of the MUNICIPALITY subject to the approval of a majority of the MUNICIPALITY’S city council members, voting at an official city council meeting held in accordance with the MUNICIPALITY’s charter and Michigan’s Open Meetings Act. Once formed, the Citizens Law Enforcement Advisory Committee shall be empowered to receive and review any concerns and complaints about the conduct or alleged conduct of any SHERIFF’S DEPUTY or SHERIFF’S DEPUTIES assigned to the MUNICIPALITY and shall make non -binding, written recommendations to the O.C.S.O. LIAISON, the MUNICIPALITY LIAISON, and the ELECTED REPRESENTATIVES about how to address the conduct or alleged conduct. Supported by Coulter. Roll call: Ayes: Greimel, Zack, Coulter Nays: Douglas, Long, Potts, Taub, Gingell, Middleton Absent: Woodward Motion to amend failed. Greimel moved to require that Pontiac’s city council must approve the proposed Sheriff’s Department contract in order for it to become effective by amending the first sentence of Section 23 of the proposed Sheriff’s Department contract as follows: FINANCE COMMITTEE Page 10 December 2, 2010 This Agreement, and any subsequent amendments, s hall not become effective prior to their approval by all of the following: (a) the COUNTY Board of Com missioners; (b) the duly appointed Emergency Financial Ma nager of the MUNICIPALITY or his successor in office (if a n Emergency Financial Manager is currently appointed); and (c) by a majority of the MUNICIPALITY’S city council members voting at an official city council meeting held in accordance with the MUNICIPALITY’S charter and Michigan’s Open Meetings Act (regardless of whether or not an Emergency Financial Manager is currently appointed). Supported by Coulter. Roll call: Ayes: Zack, Coulter, Greimel Nays: Douglas, Long, Potts, Taub, Zack, Douglas, Middleton Absent: Woodward Motion to amend failed. Roll call on the main motion: Ayes: Long, Potts, Taub, Gingell, Douglas, Middleton Nays: Zack, Coulter, Greimel Motion carried. Committee members requested that a Memorandum of Understanding , as suggested by Commissioner Greimel, be drafted prior to the December 9, 2010 Board meeting to address concerns as previously noted. THE COMMITTEE RECESSED FROM 10:45 A.M. – 10:55 A.M. 5. MR #10296 - SHERIFF’S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICES IN THE CITY OF PONTIAC FOR 2011 -2012 The Sheriff is requesting authorization to enter into a contract to provide fire dispatch services for the City of Pontiac for the period of January 1, 2011 through March 31 , 2012. Four new general fund/general purpose full-time eligible Dispatch Specialist positions will be created in the Sheriff’s Emergency Preparation Training and Communications Division. Contract rates will be billed monthly as indicated in the Fiscal Note which also details the necessary b udget amendments. Taub moved approval of the attached suggested Fiscal Note. Supported by Potts. Motion carried on a roll call vote with Greimel voting no. 6. WATER RESOURCES COMMISSIONER – EVERGREEN-FARMINGT ON SEWAGE DISPOSAL SYSTEM BONDS, SERIES 2010 BOND RESOLUTION The Water Resources Commissioner is requesting that the Board of Commissioners authorize use of the County’s full faith and credit for payment of principal and interest on Evergreen -Farmington Sewage Disposal System Bonds, Series 2010 in an amount not to exceed $7,000,000 to acquire, construct and install sewage facilities to improve the Evergreen -Farmington Sewage Disposal System (EFSDS). Bonds shall be classified as Tax Exempt or Recovery Zone Economic Development or a combination thereof with interest rates not to exceed 8% per annum. The project cost will be 100% apportioned to the EFSDS which will be responsible for all debt payments through revenues generated by customer usage. FINANCE COMMITTEE Page 11 December 2, 2010 Douglas moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried on a roll call vote with Woodward absent. 7. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FY 2011 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRA NT ACCEPTANCE Community Corrections is requesting authorization to accept a Michigan Department of Corrections, Office of Community Corrections, grant award of $3,929,048 for FY 2011. Of the total award, $2,115,175 will be paid directly by the MDOC, whi ch holds all residential service contracts, to residential centers. The remaining $1,813,839 will be used by the County to fund positions within the Community Corrections Division and the Sheriff’s Office as detailed in Schedule A of the resolution and Fi scal Note. The FY 2011 Special Revenue Budget will be amended to reflect the award. Because Corporation Counsel is still working with the State regarding contract language, Chairperson Middleton noted that t his item will be placed on the regular agenda for the December 9 Board meeting. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried on a roll call vote with Woodward absent. 8. 52-1 DISTRICT COURT – FY 2011 SOBRIETY COURT (SCAO) – GRANT ACCEPTANCE The 52-1 District Court is requesting authorization to accept a $5,000 grant from the State Court Administrative Office, Michigan Drug Court Program, for FY 2011. The total program budget of $82,590 includes the award and $77,590 in General Fund in -kind support which is budgeted as revenue under Assessment Fees and funds one GF/GP FTE Probation Officer I. The grant award will be used to continue funding the Ignition Interlock services of $4,250 and travel of $750. Chairperson Middleton indicated that this item would be placed on the Board’s Regular Agenda for December 9, 2010. Long moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried on a roll call vote with Woodward absent. 9. CIRCUIT COURT – FY 2011 JUVENILE AND ADULT DRUG COURT PROGRAMS AND COMBINED SCAO GRANT ACCEPTANCE The Circuit Court is requesting authorization to accept from the State Court Administrative Office, Michigan Drug Court Program, two FY 11 grant awards of $10,000 each, one for the Adult Drug Co urt and the other for the Juvenile Drug Court. Total funding for these programs includes the grants plus Child Care Funds of $480,722 and Community Corrections funding of $150,000 for position costs and controllable operating costs and General Fund in-kind support of $31,528. Funding will be used to support five FTE positions for the Adult and Juvenile Drug Courts and operating costs as detailed in the Fiscal Note. The in -kind contribution is derived by estimations of Judges, Court Referees, support staf f time and internal services used to support these courts. This cost is included in the FY 11 Budget. Judges salaries are reimbursed by the State. Budget amendments will be made as detailed in the Fiscal Note. Greimel moved approval of the attached s uggested Fiscal Note. Supported by Zack. Motion carried on a roll call vote with Woodward absent. 10. CIRCUIT COURT – FY 2011 MICHIGAN MENTAL HEALTH COURT GRANT PROGRAM (MMHCGP) GRANT ACCEPTANCE FINANCE COMMITTEE Page 12 December 2, 2010 The Circuit Court is requesting authorization to accept a FY 11 grant award of $14,600 from the Michigan Mental Health Court grant program to assist in funding the Adult Drug Court. No personnel and no grant match are associated with the award. A budget amendment will be made as indicated in the Fiscal Note. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried on a roll call vote with Woodward absent. 11. MR #10307 – WASTE RESOURCE MANAGEMENT UNIT – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR TH E 4800 LAPEER ROAD PROJECT The Waste Resource Management Unit is r equesting authorization to proceed with a Brownfield Plan relating to the redevelopment of property located at 4800 South Lapeer Road in Orion Township to restore the property’s environmental and economic viability. The developer, Brothers, LLC, has assumed environmentally related development costs and activities, as summarized in the Fiscal Note, at an estimated not to exceed amount of $474,224. Costs for these plan activities are eligibl e for reimbursement by the Oakland County Brownfield Redevelopment Authority from tax capture based on the incremental value of the property. No budget amendments are required. Greimel moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried on a roll call vote with Woodward absent. 12. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2010 - 2011 SUBSTANCE ABUSE DISORDER GRANT ACCEPTANCE The Health Division is requesting authorization to accept a Michigan Department of Community Health Substance Use Disorder Grant of $4,135,676 for Fiscal Year 2011. These funds will be used to subcontract with agencies to prevent and reduce the incident of drug and alcohol abuse and dependency. Contracts are awarded thro ugh the County’s competitive bidding process. Mr. Miller reported that assessments for services are being done quicker with new assessment tools so there is currently no waiting list for these services. Contracted programs are reviewed on a quarterly b asis by the Substance Abuse Unit staff and the Audit Division reviews these programs to make sure that funding is appropriately used. When the Request for Proposal Committee begins their review for the next available service needed, they are made aware of any problematic subcontractors. Mr. Miller explained that the CareNet Database is used to quantify data for individuals in these programs to determine whether treatment is effective. Data includes behavior, housing, employment, arrests, etc. Taub moved approval of the attached suggested resolution. Supported by Douglas. Motion carried unanimously on a roll call vote with Woodward absent. 13. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2010/2011 COMPREHENSIVE PLANNING, BUDGETING AND CONT RACTING (CPBC) AGREEMENT ACCEPTANCE The Health Division is requesting authorization to accept a FY 11 Michigan Department of Community Health Comprehensive Planning, Budgeting and Contracting Agreement of $9,339,870. The award is a $3,931,801 reduction from the previous year. Grant acceptance is contingent upon approval of the Agreement with Addendum A as attached to the resolution. Funding will be used to support services in accordance with the Public Health Code as detailed within the contract docume nt. Funding includes FINANCE COMMITTEE Page 13 December 2, 2010 $113,169 to equip and staff a Level B status laboratory to examine potential bioterrorism -related materials and for the Cities Readiness Initiative to dispense medications to large populations in very short time frames in the event of an emergency. Funding for Expanded HIV Testing, Generations with Promise and H1N1 programs has been discontinued. Budget amendments will be made as outlined in the Fiscal Note. Mr. Soave indicated that the determination that two positions would need to be deleted was made too late to take to the Human Resources Committee for its regular meeting yesterday and asked that a direct referral be made to the HR Committee to set a meeting and take it up prior to the December 9, 2011 Board meeting Potts moved approval of the attached suggested Fiscal Note with deletion of paragraph 5 and direct referral to the Human Resources Committee . Supported by Taub. Motion carried unanimously on a roll call vote with Woodward absent. 17. DEPARTMENT OF FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – REQUEST FOR APPROVAL OF RESIDENTIAL LEASE AGREEMENT WITH MELANIE ALEXANDER AND DELMAR AND DARLENE MILLER, INDEPENDENCE OAKS COUNTY PARK On behalf of the Parks and Recreation Commission, Facilities Management is requ esting approval of a lease agreement with Melanie Alexander and Delmar and Darlene Miller for rental of a two -story, five- bedroom house identified as 9965 Sashabaw Road and located on the grounds of the Independence Oaks County Park. Rent of $1,250 per mo nth will be paid by the lessees, as well as all utility costs for a one -year period commencing September 1, 2010 through August 31, 2011. A late fee of $25 will be paid for each monthly rent not received within five days of its due date. The lessors will provide after hours security, contact and coordinate all emergency activities with local police and fire agencies and arrange for emergency maintenance as necessary for the Park. The lease was approved by the PRC on November 3, 2010. Monthly rent will b e deposited in the PR Fund, Independence Oaks Rent House revenue line item. Long moved approval of the attached suggested Fiscal Note. Supported by Gingell. Motion carried unanimously on a roll call vote. 18. DEPARTMENT OF INFORMATION TECHNOLOGY – E-COMMERCE AGREEMENT WITH THE IDENTIFIED CITIES, TOWNSHIPS AND VILLAGES Information Technology (IT) is requesting authorization to enter into a new E -Commerce Services Agreement with those municipalities as identified in the resolution to replace the existing agreement authorized by MR 08134. The new agreement will allow those municipalities identified to simplify and expedite the payment to the County of the Enhanced Access Fee paid by E -Commerce Services customers. Mr. Poisson explained that the old pro cess required IT to send the entire amount of the transaction to the community and bill them back for the commerce fee. The system has been changed to eliminate the rebilling process by allowing the local unit to receive only what they should. Gingell moved approval of the attached suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote with Woodward absent . 19. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2010 YEAR -END REPORT AND BUDGET AMENDMENTS FINANCE COMMITTEE Page 14 December 2, 2010 Management and Budget is requesting authorization for FY 2010 Year -End Report and Budget amendments as detailed in the resolution and accompanying Schedules. The November 22, 2010 Letter of Transmittal reports with a year-end overall favorability of $42,589,421 for General Fund/General Purpose operations. This forecast is a result of receiving $686,144 more revenue than anticipated and projected favorability in expenditures of $41,903,277. Mr. Soave reviewed in summary the detail. Charts projecting general fund balance and revenue and expenditure growth were distributed indicating that GF balance and revenue would continue to decline with expenditures outpacing revenue growth over the next six years. Potts moved approval of the attached suggested Fiscal Note. S upported by Taub. Motion carried unanimously on a roll call vote with Woodward absent. 20. DEPARTMENT OF MANAGEMENT AND BUDGET – APPROVAL OF FY 2010 DEFICIT ELIMINATION PLAN Pursuant to Public Act 34 of 2001 (revised Municipal Finance Act) Management a nd Budget is requesting authorization to submit its FY 2010 Deficit Elimination Plan to the State of Michigan for three governmental funds experiencing negative unreserved fund balance. Mr. Soave explained that the Lake Level Funds are always in defici t because of the payment and collection cycles being in different fiscal years. He reported that he is on a committee with the Michigan Department of Treasury to change this requirement. The Drain Equipment Fund has a five -year deficit elimination plan that is now in its fourth year, is ahead of schedule and should be completed by the end of the fifth year. Gingell moved approval of the attached suggested resolution. Supported by Taub. Motion carried unanimously on a roll call vote with Woodward absen t. 21. MR #10310 – BOARD OF COMMISSIONERS – SUPPORT FOR CONSTRUCTION ZONE PROPERTY TAX RELIEF BILL The resolution was introduced by Commissioners Taub and Bullard in support of House Bills 6571 and 6572 – the Adverse Construction Specific Tax Act – which provides local units of government with the opportunity to provide tax relief to local businesses that are negatively impacted by major construction projects. The resolution also requests that local taxing jurisdictions be held harmless from the decrea se in revenues associated with this tax relief by having the State of Michigan reimburse those local units. Taub moved approval of the attached suggested Resolution. Supported by Gingell. Motion carried unan imously on a roll call vote with Woodward abs ent. COMMUNICATIONS A. Human Resources Department – Oakfit Wellness Review – December, 2010 B. Multi-Departmental – Prosecuting Attorney, Circuit Court – Family Division, Children’s Village – PY 2011 Juvenile Accountability Block Grant (JABG) - Grant Application C. Notice of Hearing with the State Tax Commission From the C ity of Auburn Hills Re: Request for Revocation of Real and/or Personal Property Component(s) of Industrial Facilities Exemption Certificate No. 2003-044 Issued to Faurecia Automotive Seating Inc., Located at 2380 Meijer Drive, Troy, Michigan 48084 (Lot #4 Superior Court) FINANCE COMMITTEE Page 15 December 2, 2010 Gingell moved to receive and file the communication s. Supported by Douglas. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT Commissioner Potts recognized Commissioners Douglas and Coulter and thanked them for their service on the Finance Committee. Chairperson Middleton announced that a meeting of the Finance Committee will be scheduled for Thursday, December 9, 2010 to consider a resolution for the 2010 Apportionment of local tax rates, as revised, as a result of the November 2, 2010 elections. There being no other business to come before the committee, the meeting was adjourned at 11:58 a.m. ________________________ _______________________________ Helen A. Hanger Larry Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.