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HomeMy WebLinkAboutMinutes - 2011.01.11 - 36498 January 11, 2011 The meeting was called to order by Chairperson Potts at 9:33 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: David Potts, Philip Weipert, Jim Nash, Robert Gosselin, Jim Runestad, Kathy Crawford, Beth Nuccio, Janet Jackson, Gary McGillivray PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Dave Woodward OTHERS PRESENT: CENTRAL SERVICES Karl Randall, Manager, Aviation CORPORATION COUNSEL Jody Hall, Assistant Corporation Counsel COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive FACILITIES MANAGEMENT & OPERATIONS Art Holdsworth, Director Mike Hughson, Property Manag ement Specialist Ed Joss, Supervisor, Facilities Planning HUMAN RESOURCES April Bradshaw, Analyst INFORMATION TECHNOLOGY Patricia Coates, CLEMIS Administration WATER RESOURCES COMMISSIONER Joe Colaianne, Attorney Phil Sanzica, Chief Engineer GENERAL PUBLIC Beth Nuccio, BOC Commissioner Elect BOARD OF COMMISSIONERS Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None. APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of November 30, 2010, as printed. Supported by Jackson. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Robert Gosselin Jim Runestad Kathy Crawford Beth Nuccio Janet Jackson Dave Woodward Gary McGillivray DAVID POTTS Chairperson PHILIP WEIPERT Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 January 11, 2011 AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2010 GRANT PROGRAM ACCEPTANCE – PERFORM WILDLIFE HAZARD ASSESSMENT The Michigan Department of Transportation has awarded the County of Oakland $51,000 in grant funding, which includes $48,450 in Federal funds, $1,275 in State funds, and a required County match of $1,275, which is available in the Airp ort Fund. The funds would be used for a Wildlife Hazard Assessment at the Oakland County International Airport . Nash moved approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Woodward absent. 2. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF LICENSE AGREEMENT WITH THE CITY OF BIRMINGHAM FOR PLACEMENT OF RADIO COMMUNICATION EQUIPMENT The Department of Facilities Management is requesting approval of a License Agr eement with the City of Birmingham for Placement of Radio Communication Equipment on the roof of the Birmingham Police Department building. The County would pay a license fee of $1.00 to the City of Birmingham for the placement of this equipment. The rad io equipment helps support the County-wide radio system that has the ability to create interoperability between public safety agencies. The lease agreement is for a period of 15 years. Potts moved approval of the attached suggested resolution. Suppor ted by Nash. Motion carried unanimously on a roll call vote with Woodward absent. 3. DEPARTMENT OF FACILITIES MANAGEMENT – REORGANIZATION AND PERSONNEL RELATED ACTIONS The Department of Facilities Management is requesting approval of a reorganization in the department due to a decrease in construction projects and an increase in in -house renovations (Technical Support Unit). The reorganization would consist of the deletion of the Technical Support Unit and the re-titling of the Facilities Engineering Unit to Facilities Planning & Engineering. In addition , the Facilities Engineering Division would be re-titled to Facilities Planning & Engineering Division. One full -time titled GIS/CAD Tech II would be deleted, and five positions would be moved from th e Technical Support Unit to the new Facilities Planning & Engineering Unit. Two positions would be re -titled to coincide with the re-titled unit. Jackson moved approval of the attached suggested resolution. Supported by Nuccio. Motion carried unanimously on a roll call vote with Woodward absent. 4. BOARD OF COMMISSIONERS – 2010 ANNUAL REPORT OF THE PLANNING AND BUILDING COMMITTEE Pursuant to the Oakland County Board of Commissioners ’ Board Rules, Rule XI, Section D (5), The Planning and Building Committee is required to inspect all County -owned buildings and grounds biennially and submit an annual written report with recommendations as to the necessary improvements, repair or upkeep needed to place the buildings in a reasonably sufficient condition, considering the Planning & Building Committee Page 3 January 11, 2011 aesthetic surroundings. The report reflects major accomplishments in 20 10, Projects/Plans for 201 1 and recurring projects. The 2010 Annual Report includes a Mission Statement, an Overview of Facilities Management, Goals, Budget, Departmental Staffing, FM Staffing, Square Footage, Budgetary History, Capital Improvement Plan, Biennial Inspection Findings, Report of Excess Lands, Demolitions, Major Accomplishments in FY 2010, the OakGreen Program and Challenge, Projects/Plans for FY 2011, Recurring Projects Real Estate Activities, a list of properties leased off campus for Oakland County Departmental Use and charts indicating employment, square footage and budget trends. The 2010 Annual Report is to be submitted to the full Board for rev iew. Crawford moved the foregoing report to the full Board for review. Supported by Jackson. Motion carried unanimously on a roll call vote with Woodward absent. CONSENT AGENDA – INFORMATIONAL ITEMS A. Facilities Management Department – 2011 DTE Energy Foundation Tree Planting Grant Application B. Great Lakes Council Boy Scouts of America – Lease for Scout Service Center C. Department of Facilities Management – 2010 & 2011 Capital Improvement Program D. Oakland County Building Authority Minutes of October 13 and November 10, 2010 Crawford moved to receive and file the items on the Consent Agenda. Supported by Nuccio. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There had been some talk last year about discontinuing building inspections . Chairperson Potts indicated that they should be continued, especially since there are new members of the Board of Commissioner who may wish to visit our facilities. A list will be handed out at the next meeting for the commissioners to sign up to inspe ct the facilities of their choice. There being no further business to come before the Commi ttee, the meeting adjourned at 10:18 a.m. _________________________________ __________________________________ Pamela L. Worthington Helen Hanger Committee Coordinator Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.