Loading...
HomeMy WebLinkAboutMinutes - 2011.01.13 - 36501TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVID WOODWARD Minority Vice Chairperson January 13, 2011 Chairperson Middleton called the meeting of the Finance Committee to order at 9:02 a.m. in the Board of Commissioners' Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, Christine Long, David Potts, Jim Runestad, Kathy Crawford, Bill Dwyer, Helaine Zack, Tim Greimel, Nancy Quarles COMMITTEE MEMBERS ABSENT : David Woodward. OTHERS PRESENT ANIMAL CONTROL Larry Obrecht, Manager Joanie Toole, Supervisor Jerry McNair, Road Supervisor AVIATION Karl Randall, Manager CENTRAL SERVICES J. David VanderVeen, Director CORPORATION COUNSEL Judith Cunningham, Corporation Counsel EXECUTIVE OFFICE Gerald Poisson, Deputy Executive Bob Daddow, Deputy Executive Phil Bertolini, Deputy Executive/CIO FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Linda Pearson, Analyst Monica Tinsley, Analyst Val Kline, Accountant HUMAN RESOURCES Nancy Scarlet, Director INFORMATION TECHNOLOGY Edwin Poisson, Director Ed Sager, Supervisor Dawn Siegel MANAGEMENT & BUDGET Laurie Van Pelt, Director PLANNING & ECONOMIC DEVELOPMENT David Schreiber, Supervisor PROSECUTING ATTORNEY Terry Meiers, Supervisor PUBLIC SERVICES Mike Zehnder, Director PURCHASING Jack Sato Smith, Manager SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long David Potts Jim Runestad Kathy Crawford Bill Dwyer Helaine Zack David Coulter Nancy Quarles FINANCE COMMITTEE Page 2 January 13, 2011 OTHERS PRESENT CONTINUED TREASURER Jim Van Leuven, Deputy Treasurer THE DETROIT NEWS Micki Steele, Reporter BOARD OF COMMISSIONERS Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Julia Ruffin, BOC Liaison Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes of December 2, 2009 and December 9, 2009 as printed. Supported by Long. Motion carried on a voice vote. AGENDA Chairperson Middleton welcomed members to the Finance Committee and reviewed procedures. He asked that Ms. Smith, Ms. Van Pelt, Mr. Soave and Ms. Hanger give a short explanation to the committee of their roles and responsibilities pertaining to the Finance Committee . Taub moved approval of the agenda as printed. Supported by Potts. Motion carried on a voice vo te. PUBLIC COMMENT None. FY 2011 - FY 2013 CONTINGENCY REPORT The FY 11 Contingency Fund balance sheet was distributed. The balance of $301,917 will remain unchanged. The West Nile Virus Distribution Balances for communities was added to the Contin gency Report. Mr. Soave explained that the Capital and Cooperative Initiatives Revolving Fund (CCIRF) would be phased out with 2012 once those projects were complete. Taub moved to receive and file the FY 2011 Contingency Report dated January 12, 2011 . Supported by Dwyer. Motion carried on a voice vote. REGULAR AGENDA 1. MR #11007 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2011 APPROPRIATION – CITY OF AUBURN HILLS – PROJECT NO. 49641 Introduced by Commissioner Greimel , the resolution approves the project submitted by the City of Auburn HIlls as eligible for Tri -Party Road Improvement Program funding and authorizes the release of the County’s one -third share of funding from the General Fund Designated Fund Balance. The program consists of improvements to milling, asphalt resurfacing, installation of a center turn lane and ADA upgrades on Adams Road from South Boulevard to Auburn Road. A copy of the Cost Participation FINANCE COMMITTEE Page 3 January 13, 2011 Agreement between the Road Commission for Oakland Co unty and the City is included. A budget amendment of $85,167 will be made as outlined in the Fiscal Note. Greimel moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Woodward absent. 2. TREASURER’S OFFICE – BOARD OF COMMISSIONER APPROVAL TO WAIVE INTEREST AND FEES FOR CERTAIN QUALIFYING TAXPAYERS THROUGH APRIL 30, 2011 The County Treasurer is requesting authorization to waive late penalty charges through April 30, 2011, on homestead property taxes for eligible persons (senior citizens, disabled, etc), if the person makes a claim before February 15 for a property credit to their local municipality as allowed for by Act No. 281 of 1967. Mr. Van Leuven explained that this pro gram gives eligible taxpayers time to file their Michigan Tax Return and use the money for this program. Last year about 500 taxpayers took advantage of the program. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Woodward absent. 3. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2010 GRANT PROGRAM ACCEPTANCE – PERFORM WILDLIFE HAZARD ASSESSMENT The Oakland County International Airport (OCIA) is requesting authorization to accept a Michigan Department of Transportation Grant Contract for Federal funds of $48,450, state funds of $1,275 and required local grant matching funds of $1,275 for a Wildlife Hazard Assessment project at the OCIA. The project must be completed within 36 months from date of award. Matching funds will be provided by the Airport Fund. Mr. VanderVeen explained that the OCIA has been doing this type of program for years but are now eligible for grant funds for such a program . The grant program was developed by the Federal Department of Aviation following the incident that occurred several years ago when a plane flew into a flock of birds and landed in the Hudson River. Long moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Woodward absent. 4. PUBLIC SERVICES DEPARTMENT/ANIMAL CONTROL DIVISION REORGANIZATION Animal Control (AC) is requesting authorization to reorganize its operations in ord er to provide assistance to additional communities that have been forced to or plan to eliminate their animal control functions due to the current economic climate. Animal Control currently provides services to 39 Oakland County communities and will pick up an estimated 22 more over the next three years. A portion of the reorganization costs will be covered by collection of additional dog licensing fees. A majority of the proposed position deletions, salary reductions, position creations and classification will occur on January 29, 2011 as detailed in the resolution and fiscal note, including the creation of one General Fund/General Purpose full-time eligible Animal Control Officer. Two additional GF/GP AC Officers would be created June 2, 2012. Taub moved to report to amend the resolution as follows: FINANCE COMMITTEE Page 4 January 13, 2011 ADD after the 3rd WHEREAS statement: WHEREAS the Animal Control Division is requesting to purchase six (6) additional vehicles and increase the budget for fuel and leased vehicles to accommodate the inc rease in activity estimated with expanding services Countywide; and STRIKE THE 1 st BE IT FURTHER RESOLVED and replace with: BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the expansion of the Motor Pool fleet by six (6) vehicles and increase operating costs associated with program. Supported by Dwyer. Motion to report to amend carried unanimously on a roll call vote with Woodward absent. Mr. Zehnder and Mr. Obrecht indicated that the law mandates that county’s have res ponsibility for Animal Control (AC) but also contains a provision to allow communities to provide this service themselves, which many have done for years. The county effort to provide this service to additional communities began more than a year ago after hearing concerns from Commissioners Woodward and Coulter regarding the ability of some south end communities to continue to provide this service themselves in the current economic climate. Several communities have already cut their programs and more wil l follow. The program will launch over several years and if positions are not necessary the y will not be filled. There are two stipulations that the communities must meet for the County to provide these services – they must first rescind their related ordinances and must sell County licenses. Mr. Obrecht reported that over the last seven years, AC has reduced its full time staff from 26 to 16 and under filled other positions with part-time non-eligibles. The reorganization includes the creation of three full-time eligible positions with the remaining position requests to be filled by additional part -time non- eligibles. AC Officers are sworn officers and part of their functio n is to provide law enforcement, with part of that function being a health issue to control rabies. AC is currently serving a population of 670,000 people and will pick up an additional 530,000. Statistics indicate that fifteen percent of the population own animals . AC does an annual dog census and was able to take that data and raise the level of licensing compliance to 8% in its current service area. Compliance in the new area currently ranges from 1%-3% so there is an opportunity for additional revenue to offset the program. Licensed or unlicensed dogs running at large is illegal and there is a fine attached. Mr. Poisson explained that the law only addresses dogs and kennels, not cats, so the County will never be able to fully offset costs if it wishes to regulate these populations and continue to address the rabies iss ue; but, as the program evolves AC will come forward with a fee structure for other services. Commissioner Greimel stated that this proposal should be viewed as an effort in government consolidation that should result in lower costs to provide the same overall services than if each community does so separately. It is also an issue of equity since the county has serviced many communities for years without cost. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried on a roll call vote with Long voting no and Woodward absent. FINANCE COMMITTEE Page 5 January 13, 2011 5. DEPARTMENT OF INFORMATION TECHNOLOGY – E-COMMERCE AGREEMENT WITH THE IDENTIFIED CITIES, TOWNSHIPS AND VILLAGES Information Technology (IT) is requesting authorization to replace the existing E-Commerce Agreement with a new version for County Municipalities that will allow persons wishing to purchase municipal products and services to do so through the use of an internet based credit card or electronic check payment option on a municipality’s website or the County’s Interactive Voice Response Unit. The resolution also authorizes entering into the new agreement with those municipalities identified in the resolution. This resolution would supersede MR #10311. At Commissioner Zack’s inquiry, Mr. Poisson explained that IT is in the process of setting up a credit card application through E -Health for vaccinations. Taub moved approval of the attached suggested Resolution. Supported by Quarles . Motion carried unanimously on a r 32++-+ oll call vote with Woodward absent. 6. DEPARTMENT OF INFORMATION TECHNOLOGY – APPROVAL OF COLLABORATIVE ASSET MANAGEMENT SYSTEM CVT INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF AUBURN HILLS Information Technology is requesting authorization to approve and enter into a Collaborative Asset Management System (CAMS) Intergovernmental Agreement with Auburn Hills. The CAMS system project will standardize countywide infrastructure maintenance of water, sewer, storm and road systems to mitigate long-term costs associated with operations and maintenance by centralizing data thereby reducing duplication of effort. Cooperating agencies include Oakland County Facilities Maintenance and Operations, the Oakland County Water Resources Commissioner, Oakland County Par ks and Recreation, the Road Commission for Oakland County and certain communities participating through these agreements. Support and maintenance costs of $4,010 as identified within the agreement are for annual software support for use of the Cityworks Application. Commissioner Crawford informed the Committee of the concerns that the City of Novi had regarding some of the contract language pertaining to cost recovery under Section 23. Discussion ensued. Greimel moved approval of the attached suggeste d Resolution. Supported by Taub. Motion carried unanimously on a roll call vote with Woodward absent. 7. DEPARTMENT OF INFORMATION TECHNOLOGY – APPROVAL OF COLLABORATIVE ASSET MANAGEMENT SYSTEM CVT INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF OAK PARK Information Technology is requesting authorization to approve and enter into a Collaborative Asset Management System (CAMS) Intergovernmental Agreement with Oak Park. The CAMS system project will standardize countywide infrastructure maintenance of water, sewer, storm and road systems to mitigate long-term costs associated with operations and maintenance by centralizing data thereby reducing duplication of effort. Cooperating agencies include Oakland County Facilities Maintenance and Operations, the Oakland County Water Resources Commissioner, Oakland County Parks and Recreation, the Road Commission for Oakland County and certain communities participating through these agreements. Support and maintenance costs of $4,010 as identified within the agreement are for annual software support for use FINANCE COMMITTEE Page 6 January 13, 2011 of the Cityworks Application. Commissioner Crawford informed the Committee of the concerns that the City of Novi had regarding some of the contract language pertaining to cost recovery under Section 23. Discuss ion ensued. Zack moved approval of the attached suggested Resolution. Supported by Quarles. Motion carried unanimously on a roll call vote with Woodward absent. 8. RETIREES’ HEALTHCARE STATUS – VEBA AND INTERIM RETIREE MEDICAL BENEFIT TRUST FUNDS Consistent with Mr. Daddow’s memo of December 21, 2010 on this topic, Mr. Daddow provided a brief history of the Retiree’s Health Care obligation and funding thereof. The report indicates that the RHC is fully funded with $36.5 million in excess of assets over liabilities. Therefore, there is no expectation through FY 2014 to require any further payments into the Interim Trust or VEBA. In conjunction with this presentation, Mr. Daddow reviewed his additional write-up titled “Framework: Summary of Future Operating Issues and Shortfalls and Related Resolution – FY 2012 through 2014 for Oakland County, Michigan dated December 20, 2010.” This document addresses the 2012-2014 budgetary structure and includes budgetary goals and a discussion on economic issues in the region and their impact at local levels, including property values and taxes and tax capture authorities. Commercial property continues to be the driving force on the economy and there are over 146,000 commercial claims pending before the Michigan Tax Tribunal. The Revenue Sharing Conference is tomorrow and once the Governor’s budget recommendations come out this document will be revised. Quarles moved to Receive and File the report. Supported by Zack. Motion carried on a voice vote. 9. APPOINTMENTS TO THE AUDIT SUBCOMMITTEE In accordance with section XI.A.(13) of the 2011 Adopted Board Rules, Chairperson Middleton announced that his appointments to the Audit Subcommittee for the 2011 -2012 term would be Commissioners Taub, Dwyer and Woodwa rd and he would serve as alternate. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of January, 2011 B. Circuit Court – Family Division – FY 2011 Mental Health Services for Drug Court Participants (MSHDCP) Grant Program – Grant Application C. Sheriff’s Office – FY 2011 Marine Safety Program Grant Application D. Clerk/Register of Deeds – 2011 Survey and Remonumentation Grant Application E. Department of Health and Human Services/ Chi ldren’s Village – 2011 The Great American Salad Bar Project Grant Application FINANCE COMMITTEE Page 7 January 13, 2011 F. Department of Health and Human Services/ Children’s Village – FY 2011 Regional Mini -Grant Program Grant Application G. Department of Health and Human Services / Children’s Village – FY 2011 General Mills Champions for Healthy Kids Grant Application H. Department of Health and Human Services / Homeland Security Division – 2010-2011 Hazardous Materials Emergency Preparedness (HMEP) Grant Application I. Department of Facilities Management – 2011 DTE Energy Foundation Tree Planting Grant Application J. Notice Dated 12/22/10 for Hearing with the City of Auburn Hills – 1/3/11 RE: Request to Establish a Plant Rehabilitation District, Rehabilitation Industrial Facility Exempti on Certificate, and a New Industrial Facility Exemption Certificate for Volkswagen Group of America, Located at 3800 Hamlin, Auburn Hills, MI 48326 K. Notice Dated 12/22/10 for Hearing with the City of Auburn Hills – 1/3/11 RE: Request for an Industrial Facility Exception Certificate for: (1) Inalfa Roof Systems, Inc., Located at 1370 Pacific Drive, Auburn Hills, MI 48326 (2) Montaplast of North America, Inc., Located at 1849 Pond Run, Auburn Hills, MI 48326 L. Notice Dated 12/01/10 for Hearing with State Tax Commission RE: City of Rochester Hills Request for Revocation of Real and/or Personal Property Component(s) of Industrial Facilities Exemption Certificate #2007 -447 Issued to Ovonyx Inc., Located at 2956 Waterview Dr., Rochester Hills, MI 48309 M. Notice dated 12/01/10 for Hearing with State Tax Commission RE: City of Auburn Hills Request for Revocation of Real and/or Personal Property Component(s) of Industrial Facilities Exemption Certificate #2008 -174A Issued to Brose North America., Located at 3933 Automotive Ave., Auburn Hills, MI 48326 N. Notice published 11/28/10 & 12/2/10 for Hearing with City of Southfield on December 13, 2010 @ 7 p.m. RE: Southfield Brownfield Redevelopment Authority Plan - Tower Real Estate Ventures, LLC Proposes Certa in Improvements and a Tax Increment Financing Plan to Provide Reimbursement for Certain Eligible Activities for: 25110 Evergreen Rd. (Tax ID #76 -24-23-353- 030), 25250 Evergreen Rd. (Tax ID #76 -24-23-352-027), and Jeanette Avenue Parcel (Tax ID #76 - 24-23-352-029) Dwyer moved to receive and file the communication s. Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 11:30 a.m. ________________________ _______________________________ Helen A. Hanger Nancy Wenzel FINANCE COMMITTEE Page 8 January 13, 2011 Senior Committee Coordinator Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.