Loading...
HomeMy WebLinkAboutMinutes - 2011.01.25 - 36503 January 25, 2011 The meeting was called to order by Chairperson Potts at 9:33 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: David Potts, Philip Weipert, Jim Nash, Robert Gosselin, Jim Runestad, Kathy Crawford, Beth Nuccio, Dave Woodward, Gary McGillivray PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Janet Jackson OTHERS PRESENT: CORPORATION COUNSEL Jody Hall, Assistant Corporation Counsel COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive FACILITIES MANAGEMENT & OPERATIONS Art Holdsworth, Director Mike Hughson, Property Management Specialist Paul Hunter, Manager, Faciliti es Engineering Bob Larkin, Manager, Facilities Management INFORMATION TECHNOLOGY Patricia Coates, CLEMIS Administration THE DETROIT NEWS Micki Steele, Reporter BOARD OF COMMISSIONERS Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None. APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of January 11, 2011, as printed. Supported by Nash. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Robert Gosselin Jim Runestad Kathy Crawford Beth Nuccio Janet Jackson Dave Woodward Gary McGillivray DAVID POTTS Chairperson PHILIP WEIPERT Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 January 25, 2011 AGENDA ITEMS 1. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF LICENSE AGREEMENT WITH THE NEW CINGULAR WIRELESS PCS, LLC FOR PLACEMENT OF RADIO COMMUNICATIONS EQUIPMENT AT 29828 WEST EIGHT MILE ROAD, CITY OF FARMINGTON, MICHIGAN The Department of Facilities Management is seeking approval of a sublease agreement between New Cingular Wireless PCS, LLC and the County of Oakland for the placement of an antennae and related communication equipment on the existing radio tower and grounds located at 29828 West Ei ght Mile Road in the City of Farmington, Michigan . The placement of the antennae is needed in this area to enhance and support the 800 MHz radio system to create interoperability between public safety agencies. The initial term of the sublease is five yea rs, and it may be automatically extended for four additional five-year terms. At any time, if the County determines that it no longer needs radio communication equipment at this location, there is an option to terminate this agreement upon 60 days’ notice. There is an application fee of $2,500, and the County would pay $800 per month, plus equal share of any applicable taxes, and rent will increase four percent annually. Gosselin moved approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Jackson absent. 2. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF SUBLEASE AGREEMENT WITH THE NEW CINGULAR WIRELESS PCS, LLC FOR PLACEMENT OF RADIO COMMUNICATION EQUIPMENT 24610 HA LLWOOD COURT, FARMINGTON HILLS, MICHIGAN The Department of Facilities Management is seeking approval of a sublease agreement between New Cingular Wireless PCS, LLC and the County of Oakland for the placement of an antenna and related communication equipment on the existing radio tower at 24610 Hallwood Court in Farmington Hills, Michigan. The placement of the antennae is needed in this area to enhance and support the 800 MHz radio system to create interoperability between public safety agencies. The initial term of the sublease is five years, and it may be automatically extended for four additional five -year terms. At any time, if the County determines that it no longer needs radio communication equipment at this location, there is an option to terminate this agreement upon 60 days’ notice. There is an application fee of $2,500, and the County would pay $800 per month, plus equal share of any applicable taxes, and rent will increase four percent annually. McGillivray moved approval of the attached sugge sted resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Jackson absent. 3. DEPARTMENT OF FACILITIES MANAGEMENT /FACILITIES ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR 2011 PARKING LOT REPAVING COURTHOUSE EAST PARKIN G LOT The Department of Facilities Management/Facilities Engineering is seeking approval to receive bids for repaving the parking lot at the Courthouse East Parking Lot. The Capital Improvement Program (CIP) notes that the plan for 2011 is to repave the C ourthouse west parking lot; however, Facilities Engineering has determined that the east lot has deteriorated to a condition that is worse than the west lot, and is requesting a revision to the Capital Improvement Program. With approvals, the project will be bid by Purchasing in March 2011 and constructed during the summer of 2011. Planning & Building Committee Page 3 January 25, 2011 Weipert moved to authorize Facilities Management/Facilities Engineering to advertise and receive bids, utilizing Purchasing Division services and procedures, for the 2011 Courthouse Parking Lot Repaving Project and to report back to the Planning and Building Committee upon receipt and tabulation of the bids . Supported by Gosselin. Motion carried unanimously on a roll call vote with Jackson absent. 4. DEPARTMENT OF FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR 2011 ROOF REPLACEMENT PROGRAM CHILDREN’S VILLAGE BUILDINGS B, G, NOHC KEY SHOT AND EPDM SEAMS The Department of Facilities Management/Facilities Engineering is seeking approval to receive bids for the 2011 Roof Replacement Program. This program is identified under the Capital Improvement Program (CIP) which identifies the 25 -year old shingled roofs at Children’s Village residences B and G , the Marine Storage roof and seaming at sev eral buildings. Since the future of the Marine Storage building is undetermined, Facilities Engineering is requesting a revision to the Capital Improvement Program to instead add the roof replacement of the small Key Shop Building at the North Oakland Hea lth Center and more seaming of other buildings. Nash moved to authorize Facilities Management/Facilities Engineering to advertise and receive bids, utilizing Purchasing Division services and procedures, for the 2011 Roof Replacement Program Project and to report back to the Planning and Building Committee upon receipt and tabulation of the bids. Supported by Crawford. Motion carried unanimously on a roll call vote with Jackson absent. 5. MR #11006 – BOARD OF COMMISSIONERS – MOBILE FOOD VENDORS ON COUNTY CAMPUS Commissioner Woodward introduced this resolution that requests that the Oakland County Executive’s administration submit a proposal for establishing stationary outdoor sites on the Oakland County campus for mobile food carts. The proposal should include the policy, procedures and permit fees and is requested to be sent to the General Government and Finance Committees for their review and recommendation to the full Board within three months of the adoption of this resolution. Once adopted, it is requested that County Executive Administration work with the Board of Commissioners’ Administrati ve Director to draft the Request for Proposals and solicit bids, utilizing Purchasing Division services and procedures, for mobile food cart vendors that will be permitted to operate on identified outdoor sites on the Oakland County campus. Nash moved to report to the Board with the recommendation that the resolution be adopted. Supported by Crawford. Nash moved to report to the full Board with the recommendation that the 1 st BE IT FURTHER RESOLVED paragraph be amended , as follows: BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners respectfully requests that the Oakland County Executive’s administration submit the policy, procedur es and permit fees to the General Government and Finance Committees for review and recommendation Planning & Building Committee Page 4 January 25, 2011 to the full board within three (3) two (2) months of the adoption of this resolution. Supported by Woodward. Main motion, as amended, carried unanimously on a roll call vote with Jackson absent. Chairperson Potts created a Study Group for Vendor Cart Services, and he appointed Commissioners Nash, Woodward and himself to the study group. It was determined that the first meeting will be held immediately after the Planning and Building Committee meeting of Tuesday, February 8, 2011. There were no objections. CONSENT AGENDA – INFORMATIONAL ITEMS A. Department of Facilities Management – 2011 Facility Inspection List The 2011 Facility Inspection List was passed ar ound, and the commissioners were asked to sign up for at least two of the facilities to inspect for 2011. Runestad moved to receive and file the item on the Consent Agenda. Supported by Woodward. Motion carried on a voice vote. OTHER BUSINESS/ADJOURN MENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:28 a.m. _________________________________ __________________________________ Pamela L. Worthington Helen Hanger Committee Coordinator Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.