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HomeMy WebLinkAboutMinutes - 2011.01.27 - 36506TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVID WOODWARD Minority Vice Chairperson January 27, 2011 Chairperson Middleton called the meeting of the Finance Committee to order at 9:02 a.m. in the Board of Commissioners' Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, David Potts, Jim Runestad, Kathy Crawford, Helaine Zack, Tim Greimel, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE: Bill Dwyer OTHERS PRESENT ANIMAL CONTROL Larry Obrecht, Manager Joanie Toole, Supervisor CIRCUIT COURT John Cooperrider Pamela Davis, Manager CORPORATION COUNSEL Judith Cunningham, Corporation Counsel DISTRICT COURT 52-2 Sharon Rupe, Administrator ECONOMIC DEVELOPMENT Steve Huber, Communications Officer EXECUTIVE OFFICE Phil Bertolini, Deputy Executive/CIO FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Supervisor, Planning Mike Hughson, Property Mgmt. Specialist FISCAL SERVICES Tim Soave, Manager Lynn Sonkiss, Chief LaVerne Smith, Supervisor Linda Pearson, Analyst Prentiss Malone, Analyst Nancy Falardeau, Analyst Monica Tinsley, Analyst HUMAN RESOURCES Nancy Scarlet, Director Karen Jones, Manager Brenthy Johnston, Analyst April Bradshaw, Analyst INFORMATION TECHNOLOGY Patricia Coates, CLEMIS Administrator MANAGEMENT & BUDGET Laurie Van Pelt, Director PLANNING & ECONOMIC DEVELOPMENT David Schreiber, Supervisor PROSECUTING ATTORNEY Terri Meiers, Supervisor PURCHASING Jack Sato Smith, Manager OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long David Potts Jim Runestad Kathy Crawford Bill Dwyer Helaine Zack Tim Greimel Nancy Quarles FINANCE COMMITTEE Page 2 January 27, 2011 OTHERS PRESENT CONTINUED SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Julia Ruffin, BOC Liaison Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the previous minutes of January 13, 2011 as printed. Supported by Zack. Motion carried on a voice vote. AGENDA Chairperson Middleton indicated that Item 7 had been referred to the General Government Committee and would be removed from the agenda for today. PUBLIC COMMENT None. FY 2011 - FY 2013 CONTINGENCY REPORT The FY 11 Contingency Fund balance sheet was distributed. The balance of $301,917 will remain unchanged. Mr. Soave explained the designation for the Tax Tribunal Appeals. Taub moved to receive and file the FY 2011 Contingency Report dated January 20, 2011. Supported by Quarles. Motion carried on a voice vote. REGULAR AGENDA 1. MR #11015 – CIRCUIT COURT –ACCEPTANCE AND AUTHORIZATION TO EXPEND DONATIONS FROM THE RESTORE FOUNDATION TO HELP OPERATE THE ADULT TREATMENT COURT (ATC) IN FY 2011 Circuit Court is requesting authorization to accept a donation of $18,940 from the Restore Foundation to help offset costs for operations of the Adult Treatment Court for FY 2011. Funds will be used for private institutions-residential costs, client transportation, incentives and laboratory supplies. The FY 2011 budget will be amended as detailed in the Fiscal Note. Ms. Davis explained that the Adult Treatment Court is used to target offenders with substance abuse and/or mental health issues with intensive supervision through a team approach that includes treatment staff, jurists and family members. FINANCE COMMITTEE Page 3 January 27, 2011 For the juvenile drug court (see item 2), the average cost per participant is $10,000. The cost to put juvenile offenders through the standard court system can include their becoming wards of the state , which is extremely expensive . The national rate of recidivism for juveniles with these problems and with criminal records is 71%. The recidivism rate through the County’s drug court is 29%. Taub moved approval of the attached suggested Fiscal Note. Supp orted by Crawford. Motion carried unanimously on a roll call vote with Dwyer absent. 2. CIRCUIT COURT – FAMILY DIVISION – FY 2011 MENTAL HEALTH SERVICES FOR DRUG COURT PARTICIPANTS (MHSDCP) GRANT PROGRAM – GRANT ACCEPTANCE Circuit Court is requesting authorization to accept a FY 2011 Michigan Mental Health Services for Drug Court Participants Grant from the State Court Administrative Office for $68,000. The total program amount of $546,336 includes the $68,000 grant award, $10,000 from the Michigan D rug Court Grant Program and $468,336 from the Child Care Fund. No personnel costs are associated with this grant and no match is required. The FY 2011 Budget will be amended as detailed in the Fiscal Note. Potts moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Dwyer absent. 3. MR #11016 – SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF BRANDON - 2011 The Sheriff is requesting authorization to amend its law enforcement contract with the Charter Township of Brandon for the period January 1, 2011 to June 30, 2011 to create one General Fund/General Purpose Deputy II (Patrol Investigator), increasing the total number of contract p ositions through June 30, 2011 from 10.5 to 11.5. This deputy position will provide law enforce ment services for the schools . The FY 2011 Budget will be amended as detailed in the Fiscal Note. Long moved approval of the attached sugge sted Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Dwyer absent. 4. DEPARTMENT OF PUBLIC SERVICES/ANIMAL CONTROL DIVISION – PET SMART SPAY/NEUTER FREE ROAMING CAT GRANT ACCEPTANCE Animal Control is requesting authorization to accept a $99,760 grant from Pet Smart Charities for the period February 2, 2011 through June 31, 2012. Funds will be used to spay and neuter 3,440 cats that are roaming free within Oakland County. The first funding installment of $29,000 will be provided with approval of the grant. The second funding installment of $70,760 will begin February 2, 2012. No county funds are required. The FY 2011 budget will be amended as detailed in the Fiscal Note. Taub moved approval of the attached suggested Fiscal No te. Supported by Crawford. Motion carried on a roll call vote with Dwyer absent. FINANCE COMMITTEE Page 4 January 27, 2011 5. DEPARTMENT OF FACILITIES MANAGEMENT – REORGANIZATION AND PERSONNEL RELATED ACTIONS Facilities Management is requesting authorization to reorganize its operations to improve efficiencies and to cross-train staff. The Technical Support Unit will be transferred from the Facilities Management Administration Division to the Facilities Engineering Division, which will be renamed the Facilities Planning & Engineering Division. One full-time GIS/CAD Technician II position will be deleted, five positions will be transferred and two positions will be re -titled. This action will result in a savings of $63,101 in FY 2011 and $99,433 in FY 2012 and FY 2013. The FY 2011 Budget will be amended as detailed in the Fiscal Note. Mr. Holdsworth explained that these two units are relatively small and the engineering workload has decreased, with more renovation and planning responsibilities. Quarles moved approval of the attached sugg ested Fiscal Note. Supported by Taub. Motion carried on a roll call vote with Dwyer absent. 6. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF LICENSE AGREEMENT WITH THE CITY OF BIRMINGHAM FOR PLACEMENT OF RADIO COMMUNICATION EQUIPMENT Facilities Management is requesting authorization to enter into a licensing agreement with the City of Birmingham to lease space on an existing radio tower located on the roof of the Birmingham City Hall building and the attic area of the City Hall building located at 151 Main Street, Birmingham, Michigan. This action will provide additional communication capabilities for the County’s radio system. The County will be responsible for expenses related to the installation, repair, operation and maintenance of t he county’s communication equipment (including the antennae) and related equipment. The County shall pay an annual license fee of $1.00 to the City of Birmingham. No budget amendment is necessary. For new members of Finance, Ms. Coates introduced herself, indicating that her role is that of the County’s 911 Coordinator and project management for the radio system. She explained that CLEMIS (Courts and Law Enforcement Management Information System) is a consensus of law enforcement agencies t hat allows for the sharing of data. The radio system was developed following several incidents in the 1990s where various law enforcement agencies responding to manage the scene were unable to communicate with each other. In 1999 the original communications surcharge was implemented by the Board of Commissioners. It has taken time to site the towers, obtain the property and the frequencies and to obtain agency participation. As the system came up, certain areas were identified that required additional coverage due to the County’s terrain and the number of large buildings. This is one of those areas. Potts moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Dwyer absent, COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of January, 2011 B. Notice of State Tax Commission Hearings to Revoke Real and/or Personal Property Component(s) of Industrial Facility Exemptions for the F ollowing Certificate Holders in the City of Auburn Hills, Michigan, Effective 12/30/10: #2003-044 – Faurecia Automotive Seating, Inc. FINANCE COMMITTEE Page 5 January 27, 2011 #2007-301 – Faction, Inc. #2007-447 – Ovonyx, Inc. #2008-174A – Brose North America Mr. Smith reported that Oakland Scho ols’ Print Shop is working closely with the County to provide this service. They have taken steps to provide the C ounty with specifications and if they are unable to handle a particular job, they will let County Purchasing know so that it can be bid out. They do not have the machinery to handle four-color documents. Taub moved to receive and file the communication s. Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the com mittee, the meeting was adjourned at 9:50 a.m. ________________________ _______________________________ Helen A. Hanger Nancy Wenzel Senior Committee Coordinator Committee Coordinator NOTE: The foregoing minutes are subject to Committee ap proval.