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HomeMy WebLinkAboutMinutes - 2011.02.08 - 36507 February 8, 2011 The meeting was called to order by Chairperson Potts at 9:31 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: David Potts, Philip Weipert, Jim Nash, Robert Gosselin, Jim Runestad, Kathy Crawford, Beth Nuccio, Janet Jackson, Dave Woodward, Gary McGillivray PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: OTHERS PRESENT: CENTRAL SERVICES J. David VanderVeen, Director COMMUNITY HOME IMPROVEMENT Kathy Williams, Supervisory, Housing Counseling Mike Pucher, Supervisor Carla Spradlin, Grant Compliance Program Coord. CORPORATION COUNSEL Jody Hall, Assistant Corporation Coun sel COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive FACILITIES MANAGEMENT & OPERATIONS Art Holdsworth, Director Mike Hughson, Property Management Specialist Paul Hunter, Manager, Facilities Engineering Bob Larkin, Manager, Facilities Managem ent HEALTH AND HUMAN SERVICES George Miller, Director HUMAN RESOURCES Connie Srogi, Analyst INFORMATION TECHNOLOGY Tammy Shepherd, Supervisor MANAGEMENT & BUDGET Jack Smith, Purchasing PARKS AND RECREATION COMMISSION Mike Donnellon, Chief, Park Facilities RISK MANAGEMENT Dean J. Schultz, Safety Coordinator SUPPORT SERVICES Todd Birkle, Manager BOARD OF COMMISSIONERS Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Robert Gosselin Jim Runestad Kathy Crawford Beth Nuccio Janet Jackson Dave Woodward Gary McGillivray DAVID POTTS Chairperson PHILIP WEIPERT Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 February 8, 2011 APPROVAL OF THE MINUTES Nash moved approval of the minutes of January 25, 2010, as printed. Supported by Crawford. Motion carried on a voice vote. AGENDA ITEMS 1. PARKS AND RECREATION COMMISSION – RED OAKS GOLF COURSE LEASE AMENDMENT – RED OAKS COUNTY PARK The Parks and Recreation Commission is requesting approval of a 2nd lease amendment between the George W. Kuhn Drainage district and the Oakland County Parks and Recreation Commission to include two recently acquired properties in the leased premises set forth in the lease dated August 24, 2004. These two properties are adjacent to the Red Oaks Golf Course. Mike Hughson indicated that the 5 th WHEREAS paragraph needed to be corrected as the two properties were acquired by warranty deed , not tax deed. McGillivray moved approval of the attached suggested resolution. Supported by Crawford. Woodward moved to amend the 5 th WHEREAS paragraph, 2nd line, by changing “tax deed” to warranty deed. Supported by Nash. Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote . 2. PARKS AND RECREATION COMMISSION – ENBRIDGE ENERGY DONATION AGREEMENT – ROSE OAKS COUNTY PARK The Oakland County Parks and Recreation Commission received approval of a Michigan Natural Resources Trust Fund Grant for the construction of boardwalks within Rose Oaks County Park. Enbridge Energy, Limited Partnership of Enbridge Pipelines, (Lakehead), LLC (Enbridge Energy) holds an easement through Ro se Oaks County Park. Enbridge Energy would like to donate $41,000.00 to the Oakland County Parks and Recreation Commission to use toward the construction of the boardwalks. The resolution also authorizes the Parks and Recreation Commission to erect a sig n that indicates which portions of the boardwalks within Rose Oaks County Park were constructed with the monetary donation from Enbridge Energy. Weipert moved approval of the attached suggested resolution. Supported by McGillivray. Woodward moved to amend the resolution by striking the first BE IT RESOLVED paragraph. Supported by Nash. ROLL CALL: AYES: Nash, Runestad, Jackson, Woodward, Potts (5) NAYS: Weipert, Gosselin, Crawford, Nuccio, McGillivray (5) Motion failed for lack of a majority vote. Planning & Building Committee Page 3 February 8, 2011 Woodward moved to postpone consideration of the resolution in order to get more information about the possibility of performing independent inspections of Enbridge Energy pipelines that run through Rose Oaks County Park , and invite representative s from Enbridge to the next meeting to answer questions. Supported by Nuccio. ROLL CALL: AYES: Nash, Runestad, Nuccio, Jackson, Woodward, McGillivray, Potts (7) NAYS: Weipert, Gosselin, Crawford (3) Motion to postpone carried on a roll call vote . 3. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2010 HOUSING COUNSELING GRANT ACCEPTANCE The U.S. Department of Housing and Urban Development (HUD) has awarded the Department of Economic Develop ment and Community Affairs, Division of Community and Home Improvement grant funding in the amoun t of $93,769.08 for the fiscal period of October 1, 2010 , through September 30, 2011. The funds are to be used for a full range of counseling services, informa tion and assistance to homeowners to help improve their housing conditions. County funding is not required for the continuation of this grant. Nash moved approval of the attached suggested resolution. Supported by Weipert. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF INFORMATION TECHNOLOGY – APPROVAL AND ACCEPTANCE OF LICENSE AGREEMENT WITH AIR ADVANTAGE FOR CO -LOCATION OF EQUIPMENT ON COUNTY -OWNED TOWERS IN ADDISON TOWNSHIP, INDEPENDENCE TOWNSHIP AND SPRINGFIELD TOWNSHIP The Department of Information Technology is seeking approval of a license agreement between the County of Oakland and Air Advantage, LLC to allow Air Advantage to place equipment on tower s located at 6050 Flemmings Lake Road, in Clarkston, Michigan and 10275 Di xie Highway in Davisburg, Michigan. In exchange for co -locations on these towers, Air Advantage will provide free wireless internet service hotspots in the City of the Village of Clarkston, the Village of Holly and the Village of Oxford, under the Wireless Oakland initiative. Nuccio moved to report to the Finance Committee with the recommendation that the resolution be adopted. Supported by Woodward. Motion carried unanimously on a roll call vote. 5. FACILITIES MANAGEMENT – COURTHOUSE CHILLER REPA IR PROJECT The Courthouse HVAC chillers are 19 years old and close to the end of their useful life. Elevated copper levels have been detected in the refrigeration fluid of both of them, which indicates leaks in the inner workings of the equipment, causing air infiltration and corrosion, which could cause extensive damage to the equipment. To postpone full replacement, which would cost about $3 million, Facilities Management Planning & Building Committee Page 4 February 8, 2011 is requesting funding to conduct a helium test to identify all leaks, repair all leaks and recycle/decontaminate the refrigerant. The proposed cost of this project is $150,000. The proposed work would be performed by in -house staff and contracted vendors. Runestad moved to report to the Finance Committee with the recommendation th at the Courthouse Chiller Repair Project be authorized and funding in the amount of $150,000 be approved. Supported by Jackson. Motion carried unanimously on a roll call vote. 6. FACILITIES MANAGEMENT – JAIL CHILLER REPLACEMENT PROJECT The Jail HVAC Chillers are 24 years old, exceeding their expected service life. Metal fragments were found in the equipment’s oil and oil filters during routine maintenance, which indicates that critical problems exist with bearings, which could cause the equipment to fail. Facilities Management is proposing to replace these two chillers at a cost of $600,000 with more energy efficient equipment that would require less ongoing preventative maintenance and use the latest environmentally friendly refrigerant. The replac ement of these chillers may qualify for $30,000 in DTE rebates. The proposed installation would be provided by in -house staff and contracted vendors. Nash moved to report to the Finance Committee with the recommendation that the Jail Chiller Replacement Project be authorized and funding in the amount of $600,000 be approved. Supported by Runestad. Motion carried unanimously on a roll call vote. 7. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR WATER TOWER RESTORA TION PROJECT Facilities Management/Facilities Engineering is seeking authorization to receive bids to restore the Service Center Water Tower. This water tower serves as a backup for possible loss of water pressure or pump malfunction. Additionally, the w ater tower serves as a structure for several antenna sites utilized by Radio Communications, the Sheriff’s Office and the Water Resources Commissioner. An extensive inspection was performed in 2005 that indicated that although the tower was in generally good condition, gradual degradation of the steel parts would require repair and repainting, and upgrades to safety hardware would be required to meet current safety regulations. At that time, a water tower repair project was added to the 2008 Capital Impro vement Program (CIP). However, due to budget constraints, the project was postponed until FY 2011. Currently, Facilities Management/Facilities Engineering would like to utilize a vendor experienced in water tower maintenance to re -inspect the tower and d evelop repair specifications. Facilities Management/Facilities Engineering plans to have bid documents completed and available by April for Purchasing to advertise for proposals, and following approval of a contract, repair work would be completed by Augu st. The estimated cost of this project is $350,000, which is available from the 2011-2015 CIP, Utilities Section, Item #3. Woodward moved to authorize Facilities Management/Facilities Engineering to advertise and receive bids for the Water Tower Restora tion Project, utilizing Purchasing Division services and procedures, and to report to the Planning & Building Committee upon receipt and tabulation of the bids. Supported by Gosselin. Planning & Building Committee Page 5 February 8, 2011 Motion carried unanimously on a roll call vote. AGENDA Chairperson Potts indicated that Item A, Department of Facilities Management – 2011 Facility Inspection List, should be deleted from the agenda, as it was received and filed at the previous meeting. The agenda was amended , deleting Item A, moving up other items as A and B. There were no objections. CONSENT AGENDA – INFORMATIONAL ITEMS A. Oakland County Parks and Recreation Commission Meeting Minutes of January 12, 2011 B. Economic Development & Community Affairs Department – Community & Home Improvement Division – Grant Application for PY 2010 Annual Action Plan Substantial Amendment for Neighborhood Stabilization Program 3 (NSP3) McGillivary moved to receive and file the items on the Consent Agenda. Supported by Nuccio. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 11:15 a.m. _________________________________ __________________________________ Pamela L. Worthington Helen Hanger Committee Coordinato r Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.