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HomeMy WebLinkAboutMinutes - 2011.03.01 - 36513 March 1, 2011 The meeting was called to order by Chairperson Potts at 9:31 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: David Potts, Philip Weipert, Jim Nash, Robert Gosselin, Jim Runestad, Kathy Crawford, Beth Nuccio, Janet Jackson, Dave Woodward, Gary McGillivray PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT : CENTRAL SERVICES J. David VanderVeen, Director COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager CORPORATION COUNSEL Jody Hall, Assistant Corporation Counsel DISTRICT COURT – 52/2 Sharon Rupe, Administrator FACILITIES MANAGEMENT & OPERATIONS Art Holdsworth, Director Mike Hughson, Property Management Specialist HUMAN RESOURCES Dawn Hunt, Wellness Coordinator PARKS AND RECREATION COMMISSION Mike Donnellon, Chief, Park Facilities PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager SUPPORT SERVICES Todd Birkle, Manager WATER RESOURCES COMMISSIONER Joseph Colaianne, Attorney Glen Appel, Assistant Chief Engineer WASTE RESOURCE MANAGEMENT Whitney Calio, Environmental Coordinator DETROIT FREE PRESS Kathy Gray, Reporter BOARD OF COMMISSIONERS Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT Dawn Hunt, Oakland County Wellness Coordinator, stated that last year the Board of Commissioners had requested Dawn to set a schedule for the Board of Commissioners to coordinate with standing committee meetings . She informed the commissioners that she had the schedule available today for OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Robert Gosselin Jim Runestad Kathy Crawford Beth Nuccio Janet Jackson Dave Woodward Gary McGillivray DAVID POTTS Chairperson PHILIP WEIPERT Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 March 1, 2011 them to sign up for their health screenings. She indicated that the General Government Committee screenings are available on March 14, 2011, from 8:00 a.m. – 5:00 p.m.; Finance Committee screenings are April 14, 2011, from 8:00 a.m. – 3:00 p.m.; Human Resources Committee screenings are April 27, 2011, from 8:00 a.m. – 5:00 p.m.; and Public Services/Planning & Building Committee screenings are on May 10, from 8:00 a.m. – 5:00 p.m. APPROVAL OF THE MINUTES Weipert moved approval of the minutes of February 8, 2010, as printed. Supported by Crawford. Motion carried on a voice vote. AGENDA Enbridge requested more time to respond to the commissioners’ concerns and questions ; therefore, Chairperson Potts requested a motion to have Item #3 Parks and Recreation Commission – Enbridge Energy Donation Agreement – Rose Oaks County Park postpo ned until the March 15, 2011 Planning & Building Committee meeting . Jackson moved to amend the agenda by r emoving Item #3 from today’s agenda in order to have it postponed until the March 15, 2011 Planning & Building Committee meeting. Supported by Runestad. Motion carried on a voice vote. AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER – REQUEST FOR $150,000 LOAN FROM THE LONG TERM REVOLVING FUND FOR THE DRAYTON PLAINS DRAIN REPAIR PROJECT The Water Resources Commissioner is seeking approval to adv ance $150,000 from the County’s Long Term Revolving Fund to the Drayton Plains Drain Drainage District for the repair of the Drayton Plains Drain located in Waterford Township, which is in need of serious repair. It has caused flooding of private properties and Williams Lake Road. The estimated cost of this project is $165,749.00, which includes $150,000 plus an estimated 5 -year repayment at 4%. Mr. Colaianne indicated that a change was made to the resolution after the packets went out, and he indicated what those changes are. Nash moved approval of the attached suggested resolution. Supported by Crawford. Woodward moved to amend the NOW THEREFORE BE IT RESOLVED paragraph, #2 and add a new paragraph #4, as follows: 2. The loan shall be applied to all costs for the Project including interest and evidenced by an inter-local agreement between the County and the Drayton Plains Drain Drainage District. 4. The Chairperson is hereby authorized to execute an inter -local agreement between the Planning & Building Committee Page 3 March 1, 2011 County and the Drayton Plains Drain Drainage District subject to the approval as to the form by Corporation Counsel. Supported by Nash. Motion to amend carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote . 2. DEPARTMENT OF CENTRAL SERVICES – SUPPORT SERVICES DIVISION REORGANIZATION Support Services is in the process of reorganizing their print ing operations, which is projected to save $269,993. The Department of Central Services – Support Services is seeking approval to delete the Printing Unit, 12 full-time positions and four classifications . In addition, one General Fund/General Purpose part-time, non-eligible 1,000 hours/year Clerk II/Delivery Person position would be created in the Record Retention/Mail Unit , and one new classification and General Fund/General Purpose, full -time eligible Support Services Equipment Operator position would be created in the Record Retention/Mail Unit. Also, one position would be retitled and two positions would be reclassified. Runestad moved approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote. 4. PARKS AND RECREATION COMMISSION – WATERFORD OAKS BOUNDARY SPLIT AND COMBINATION The Waterford Oaks County Park boundary includes 17 separate parcels of land, including portions of land shared by the Oakland County Parks and Recreation Commission’s administration complex with Oakland County Children’s Village. The Parks and Recreation Commission is seeking app roval to consolidate these 17 parcels of land into one individual parcel with one complete boundary description for future master planning, development, natural r esource management, etc. Runestad moved approval of the attached suggested resolution. Supp orted by Nash. Motion carried unanimously on a roll call vote. 5. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – WASTE RESOURCE MANAGEMENT – APPROVAL OF 2011 NO HAZ INTERLOCAL AGREEMENT The North Oakland Household Hazardous Waste Consortiu m (NO HAZ) was established in 2003 by Oakland County, through its Waste Resource Management Division, to provide citizens with a safe way to dispose of toxic and poisonous chemicals, meet Phase II Stormwater Protection requirements, encourage pollution pre vention and enhance environmental health and safety in the home. Currently, the Waste Resource Management Division is seeking approval of inter -local agreements with eight (8) communities (Addison, Groveland, Lake Angelus, Oakland, Orion, Oxford , Rocheste r and Rochester Hills). The costs are paid by the commun ities through an administrative fee to the County, as well as a per car fee for disposal costs. Nuccio moved approval of the attached suggested resolution. Supported by McGillivray. Planning & Building Committee Page 4 March 1, 2011 Motion carried unanimously on a roll call vote. 6. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH THE RADEMACHER GROUP ONE, LLC FOR USE OF PROPERTY AT 5850 LORAC DR., CLARKSTON, MICHIGAN The County of Oakland is responsible for providing courthouse facilities for the four divisions of the 52 nd District Court, and presently the 52 nd District Court, Division 2, is housed in a leased building located at 5850 Lorac Drive, Clarkston, Michigan. The current lease expires on May 31, 2012. Since there are currently no adequate facilities within the court’s jurisdiction that would accommodate the Court’s functions, the County of Oakland would like to exercise its option to extend the length of stay at 5850 Lorac Drive, Clarkston, Michigan. The Parties to this lease wish to terminate the current lease and agree to the terms of a new lease that would commence on June 1, 2011 and end May 31, 2016 (initial term). The lease would automatically be renewed on June 1, 2016, for an additional five-year term ending May 31, 2021 (Renewal Term). During the Renewal Term the County of Oakland would have the right to terminate the lease, without penalty, upon 365 days written notice to the Landlord, if the County determined that the premises are no longer suitable for court operations or if the Oakland County Board of Commissioners does not appropriate continued funding for this lease. The resolution approves and authorizes the new lease agreement for use of office facilities at 5850 Lorac Dr., Clar kston, Michigan between the County of Oakland and the Rademacher Group One, LLC. Weipert moved approval of the attached suggested resolution. Supported by Nuccio. Motion carried unanimously on a roll call vote. 7. MR #11031 – BOARD OF COMMISSIONERS – REGIONAL WATER COLLABORATION The resolution reflects that the Oakland County Board of Commissioners urge s the elected leaders of Wayne, Oakland and Macomb Counties and the State of Michigan to work with the elected leaders of the City of Detroit to seek common solutions relative to issues facing the Detroit Water and Sewerage Department. It further reflects that the Oakland County Board of Commissioners urges the Oakland County Water Resources Commissioner to withdraw the Federal Court motion and instead seek resolution to critical regional issues through regional collaboration as opposed to divisive measures such as litigation. Jackson moved to report to the full Board with the recommendation that the resolution be adopted. Supported by McGillivr ay. After much discussion, Nash moved to postpone consideration of this resolution until the next scheduled Planning & Building Committee meeting on Tuesday, March 15, 2011, to invite the Water Resources Commissioner to the meeting to respond to this resolution and to provide information to the committee with regards to the motion that was filed in federal court, including the history of it, what the status is presently and to get a perspective from him about the potential of a future resolution of the is sues that led to this motion being filed. Supported by Weipert. Motion to postpone carried on a voice vote. CONSENT AGENDA – INFORMATIONAL ITEMS A. Economic Development & Community Affairs Department – Community & Home Improvement Planning & Building Committee Page 5 March 1, 2011 Division – 2011 Consolidated Grant Application to the U.S. Department of Housing and Urban Development for Community Development Block Grant (CDBG), Home Investment Partnership Grant (HOME), and Emergency Shelter Grant (ESG) B. Building Authority Minutes of December 8, 2010 C. Building Authority Minutes of January 12, 2011 Nash moved to receive and file the items on the Consent Agenda. Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:43 a.m. _________________________________ __________________________________ Pamela L. Worthington Helen Hanger Committee Coordinator Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.