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HomeMy WebLinkAboutMinutes - 2011.03.03 - 36514TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVID WOODWARD Minority Vice Chairperson March 3, 2011 Chairperson Middleton called the meeting of the Finance Committee to order at 9:02 a.m. in the Board of Commissioners' Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, David Potts, Jim Runestad, Kathy Crawford, Bill Dwyer, Helaine Zack, Tim Greimel, Nancy Quarles COMMITTEE MEMBERS ABSENT : None. OTHERS PRESENT CHILDREN’S VILLAGE Jody Overall, Manager COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager EXECUTIVE OFFICE Gerald Poisson, Deputy Executive Bob Daddow, Deputy Executive FISCAL SERVICES Tim Soave, Manager LaVerne Smith, Supervisor Prentiss Malone, Analyst Anthony Pisacreta, Analyst HUMAN RESOURCES Nancy Scarlet, Director Brenthy Johnston, Analyst Dawn Hunt, Wellness Coordinator HUMAN SERVICES George Miller, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director PARKS AND RECREATION Dan Stencil, Executive Officer Sheila Cox, Capital Improvemen t Coordinator PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager PROSECUTING ATTORNEY Terri Meiers, Supervisor PURCHASING Jack Smith, Manager SHERIFF Michael McCabe, Undersheriff WATER RESOURCES COMMISSIONER Joe Colaianne, Attorney BOARD OF COMMISSIONERS Harvey Wedell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long David Potts Jim Runestad Kathy Crawford Bill Dwyer Helaine Zack Tim Greimel Nancy Quarles FINANCE COMMITTEE Page 2 March 3, 2011 APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes of February 10, 2011 and February 17, 2011 as printed. Supported by Long. Motion carried on a voice vote. AGENDA Mr. Daddow was added to the agenda as Item 8 to provide an update on the Budget framework. There were no objections. PUBLIC COMMENT Ms. Hunt announced that this year’s Health Screening dates include several scheduled in conjunction with Board of Commissioners and Committee meeting dates for the convenience of the commissioners and that she was available to schedule those appointments. Commissioner Zack indicated that her company has a similar program and suggested that those County employees who are having their numbers done elsewhere, such as a doctor’s office, be incorporated into the County’s program and that she would discuss this with Human Resources staff. FY 2011 - FY 2013 CONTINGENCY REPORT The FY 11 Contingency Fund balance sheet was distributed. The balance of $301,917 will remain unchanged. Woodward moved to receive and file the FY 2011 Contingency Report dated February 24, 2011. Supported by Crawford. Motion carried on a voice vote. REGULAR AGENDA 1. MR #11027 – SHERIFF’S OFFICE – CONTRACT FOR AUXILIARY DEPUTY SERVICES IN THE CITY OF ORCHARD LAKE 2011 The Sheriff is requesting authorization to contract with the City of Orchard Lake Village to provide patrol services for special events w ithin the City at overtime rates established for calendar year 2011 by MR #10262. The agreement runs March 1, 2011 through December 31, 2011. One General Fund/General Purpose part-time non-eligible 240 hour/year Mounted Deputy position will be created in the Parks Unit of Patrol Services. The FY 2011-2013 Budgets will be amended as outlined in the Fiscal Note. Undersheriff McCabe explained that the deputies performing this function use their own ho rses. Taub moved approval of the attached suggested Fiscal Note . Supported by Potts. Motion carried unanimously on a roll call vote with Runestad absent. FINANCE COMMITTEE Page 3 March 3, 2011 2. MR #11028 – SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 2011 The Sheriff is requesting authorization to amend its law enforcement services c ontract with the City of Orchard Lake Village to delete one General Fund/General Purpose Deputy II (no -fill) position. This action will reduce the number of contracted positions from 14 to 13. The FY 2011-2013 Budgets will be amended as outlined in the Fiscal Note. Dwyer moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vo te with Runestad absent. 3. MR #11042 – PARKS AND RECREATION COMMISSION – RED OAKS GOLF COURSE LEASE AMENDMENT – RED OAKS COUNTY PARK Parks and Recreation is requesting authorization to do a secondary amendment to the existing lease with the George W. Kuhn Drainage District to add property parcels #25 -12-301-003 and #25-12-301-009, contiguous with the Red Oaks Golf Course in Madison Heights. A 50 -year lease was authorized under MR #04151 with a first amendment to add property parcel #25 -12-203-007 done under MR #07148. The two additional parcels are immediately adjacent to the Club House on John R Road. The Parks and Recreation Commission recommended approval of this lease amendment on December 1, 2010. No budget amendment is required. Zack moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Runestad absent. 4. DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION – 2011 GREAT AMERICAN SALAD BAR PROJECT GRANT ACCEPTANCE Children’s Village is requesting authorization to accept new equipment valued at $3,000 from the Food, Family, Farming Foundation, in partnership with Whole Foods Market, to install a salad bar to serve the shelter Care Cottage children & youth. The Cottage will receive a portable 5 -well Cambro salad bar, with necessary pan inserts, chilling pads, cutting boards and utensils. The equipment will be shipped free of charge. The goal is to improve the eating habits of children housed at th e Cottage. No budget amendment is necessary. Ms. Overall explained that this project was under the Federal Initiative of First Lady Michele Obama to encourage development of healthy eating habits among children. Applicants had to be within 50 miles of a whole food store and Whole Foods Markets he ld a fund raiser to support the project. Healthy food is already made available to the children but this project will provide a more enticing presentation of what is currently available. Taub moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Runestad absent. 5. DEPARTMENT OF HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – ACCEPTANCE FOR 2010 HOMELAND SECURITY GRANT PROGRAM, C ITIZEN CORPS PROGRAM GRANT FINANCE COMMITTEE Page 4 March 3, 2011 Homeland Security (HS) is requesting authorization to accept reimbursement funding of up to but not exceeding $23,023 from the State of Michigan for qualified expenses under the U.S. Department of Homeland Security 2010 State Ho meland Security Grant Program, Citizen Corps Program. Funds are used for training, planning, educational outreach, exercise and equipment for the Citizen Corps Program Partners of Community Emergency Response Teams, Medical Reserve Corps, Neighborhood Wat ch, Volunteer in Police Service and Fire Corps. The funding period is August 1, 2010 through April 30, 2013. The FY 2011 -2013 Budgets will be amended as outlined in the Fiscal Note. Mr. Miller reported that there are currently about four teams throughou t the County. He explained that during the General Government Committee on Monday, Commissioner Crawford had suggested that those commissioners present check with their communities to see if they are participating. Following that meeting, he met with Mr. Quisenberry and they will be encouraging Citizen CORP/CERT teams (citizen emergency response teams) to bring in other local units to d raw in volunteers and use the services. Taub moved approval of the attached suggested Fiscal Note. Supported by Dwyer. Motion carried unanimously on a roll call vote with Runestad absent. 6. DEPARTMENT OF HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – ACCEPTANCE FOR 2010 HOMELAND SECURITY GRANT PROGRAM, CITIZEN CORPS PROGRAM GRANT – MONROE COUNTY Homeland Security is requesting authorization for Oakland County to act as fiduciary for the County of Monroe in accepting reimbursement funding of up to but not exceeding $6,687.00 from the State of Michigan for qualified expenses under the U.S. Department of Home land Security 2010 State Homeland Security Grant Program, Citizen Corps Program. Funds are used for training, planning, educational outreach, exercise and equipment for the Citizen Corps Program Partners of Community Emergency Response Teams, Medical Rese rve Corps, Neighborhood Watch, Volunteer in Police Service and Fire Corps. The funding period is August 1, 2010 through April 30, 2013. The FY 2011-2013 Budgets will be amended as outlined in the Fiscal Note. Mr. Miller explained that the County acts as fiduciary for several other grants involving Monroe County and for this grant actually receives a percentage off the top for providing a fiduciary function. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Runestad absent. 7. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – FISCAL YEAR 2010/2011 MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT (MDNRE) REIMBURSEMENT AGREEMENT ACCEPTANCE The Health Division is requesting authorization to accept the FY 2010 -2011 Michigan Department of Natural Resources and Environment (MDNRE) reimbursement agreement award reflecting a total potential funding amount of $274,675. This is a $20,907 decrease from the previous fiscal year reimbursement agreement. The agreement is for services related to Non -Community Type II Water Supply, Long -Term Drinking Water Monitoring, Radon, Public Swimming Pool Inspections, Septage, On -Site Sewer and Campground Inspection. No personnel changes are included in the agreement. The FY 2011-2013 Budgets will be amended as outlined in the Fiscal Note. Mr. Miller indicated that the reduction of $21,000 in reimbursement will be made up by higher than anticipated revenue from septic permits. FINANCE COMMITTEE Page 5 March 3, 2011 Potts moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote . 8. FRAMEWORK: SUMMARY OF FUTURE OPERATING ISSUES AND SHORTFALLS AND RELATED RESOLUTION – FY 2012 THROUGH 2014 – OAKLAND COUNTY, MICHIGAN, MARCH 2, 2011 Mr. Daddow distributed his revised framework paper and estimated budget tasks for FY 2011 -FY 2014, updated from his previous effort reported to the Committee in January. He explained that as a result of adjustments to anticipated events, the estimated budget tasks would be reduced for FY 2011 – FY 2014. The “Summary Schedule for Future Operating I ssues/Shortfalls in the General Fund ” has been adjusted from a projected operating shortfall of $21.90 million to a projected operating shortfall of $8.2 million based on changes to estimated state revenue, the closing of the FY 2010 accounting records, the Governor’s presentation of his recommended budget for FY 2012 and FY 2013 and other issues detailed in the report. With adoption of the budget last September the projection on property taxes for December 31, 2010 was an estimated decline of 12% on the heels of the previous year’s 12% decline. Tax assessment notices have been issued and with that information the numbers have b een adjusted to include a 3% improvement. Another adjustment is a result of the Retirement Board moving from a three year to a five year investment smoothing to address significant losses in 2008 -2009. This will eliminate any need for a general fund contribution in 2012 and 2013 and a nominal contribution in 2014 to the Retirement fund. Previous assumptions for a continued hiring freeze and restrictions on the capital program will continue. The County has balanced its budget through 2013 and any improve ments to the budget will be utilized to address 2014 issues and beyond. This revised document will be shared with Wall Street in the next several weeks and will be used to develop the budget, which is due to the Finance Committee no later than June 30. The FY 2015 anticipated operating shortfall of $53.9 million is based on the depletion of the Revenue Sharing Trust Fund and will be addressed with a new framework document in December. Mr. Daddow and Mr. Poisson noted that there are still many major pendi ng unaddressed issues relating to the Federal and State budgets and other economic condition s that will impact all levels of government as well as the school districts. Budget tasks continue to be based on the proportionate share of the elected officials general fund budgets. Potts moved to receive and file the revised Framework document dated March 2, 2011 and revised Estimated Budget Tasks FY 2011 -FY 2014 dated 12/20/10. Supported by Dwyer. Motion carried on a voice vote. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of February, 2011 B. Department of Economic Development & Community Affairs / Community & Home Improvement Division – 2011 Consolidation Grant Application to the U .S. Department of Housing and Urban Development for Community Development Block Grant (CDBG), HOME Investment Partnership Grant (HOME) and emergency Shelter Grant (ESG) C. Department of Information Technology – CLEMIS Funds – Financial Statements and Schedules for the Quarter Ended December 31, 2010 D. Notice of Special Assessment Roll No. 1 to Perform Study of the Franklin Subwatershed Drain FINANCE COMMITTEE Page 6 March 3, 2011 E. Independence Township CIA 2010 Annual Report F. Notice of Public Hearing Re: Tax Abatement Transfer for Magna Electronics to Magna eCar USA, LP File #2009-0092 (Enactment Number RES0024 -2011) Zack moved to receive and file the communication . Supported by Quarles . Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 10:13 a.m. ________________________ _______________________________ Helen A. Hanger Nancy Wenzel Senior Committee Coordinator Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.