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HomeMy WebLinkAboutMinutes - 2011.04.12 - 36523 April 12, 2011 The meeting was called to order by Chairperson Potts at 9:25 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac , Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: David Potts, Philip Weipert, Jim Nash, Robert Gosselin, Jim Runestad, Kathy Crawford, Beth Nuccio, Janet Jackson, Dave Woodward, Gary McGillivray PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: COMMUNITY HOME IMPROVEMENT Karry Rieth, Manager Gordon Lambert, Chief of Operations Carla Spradlin, Grants Coordinator CORPORATION COUNSEL Jody Hall, Assistant Corporation Counsel FACILITIES MANAGEMENT Art Holdsworth, Director Paul Hunter, Manager Mike Hughson, Property Manager HEALTH & HUMAN SERVICES George Miller, Director Kathy Forzley, Manager , Health Department HUMAN RESOURCES Dana Cosby, Analyst Connie Srogi, Analyst PARKS AND RECREATION Mike Donnellon, Chief, Parks Facilities PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager Mary Langhauser, Supervisor Bret Rasegan, Supervisor Ryan Dividock, Planner James Keglovitz, Planning VETERANS’ SERVICES Garth Wootten, Manager WATER RESOURCES COMMISSIONER Kevin Larsen, Chief Deputy Jim Wineka, Environmental Engineer THE DETROIT NEWS M. Steele, Reporter AGREE REALTY Jared Gell, Director MILFORD HIGH SCHOOL Students LATHRUP HIGH SCHOOL Students HARRISON HIGH SCHOOL Students LAKELAND HIGH SCHOOL Students TROY ATHENS HIGH SCHOOL Students OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Robert Gosselin Jim Runestad Kathy Crawford Beth Nuccio Janet Jackson Dave Woodward Gary McGillivray DAVID POTTS Chairperson PHILIP WEIPERT Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 April 12, 2011 PONTIAC HIGH SCHOOL Students BETHUNE SCHOOL Students INTERNATIONAL TECH ACADEMY Students LAKE ORION HIGH SCHOOL Students BOARD OF COMMISSIONERS Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT Chairperson Potts welcomed the students , and gave them a brief synopsis of the responsibilities of the Planning and Building Committee. APPROVAL OF THE MINUTES Woodward moved approval of the minutes of March 15, 2011, as printed. Supported by McGillivray. Motion carried on a voice vote. AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER (WRC) – 2011 ROUGE OAKLAND PUBLIC SERVICE ANNOUNCEMENTS – 2011 PROJECT – GRANT ACCEPTANCE The County of Wayne, through the R ouge River National Wet Weather Demonstration Project, has offered federal grants to governmental entities for addressing and improving the water quality of the Rouge River. The Oakland County Water Resources Commissioner has applied for and was awarded a Federal grant reimbursement of $42,000 from the County of Wayne. The project cost is $84,000, of which $42,000 is required as a County match, which will be met with donated services and go toward the 2011 Rouge Oakland Public Service Announcements – 2011 Project. Weipert moved approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Woodward absent. 2. BOARD OF COMMISSIONERS – REGIONAL WATER COLLABORATION The resolution reflects that the Oakland County Board of Commissioners urges the elected leaders of Wayne, Oakland and Macomb Counties and the State of Michigan to work with the elected leaders of the City of Detroit to seek common solutions relative to issues facing the Detr oit Water and Sewerage Department. It further reflects that the Oakland County Board of Commissioners urges the Oakland County Water Resources Commissioner to withdraw the Federal Court motion and instead seek resolution to critical regional issues throug h regional collaboration as opposed to divisive measures such Planning & Building Committee Page 3 April 12, 2011 as litigation. This item was postponed from the March 1, 2011 and March 15, 2011 meetings to invite the Water Resources Commissioner to the meeting to respond to this resolution and to provide information to the committee with regards to the motion that was filed in federal court, including the history of it, what the status is presently and to get a perspective from him about the potential of a future resolution of the issues that led to this m otion being filed. Since Mr. McCulloch was not able to attend today’s meeting, Commissioner Nash requested to have this item removed from today’s agenda, and Mr. Larsen provided some information to the commissioners that indicates that circumstances may have changed that may make it necessary to amend this resolution. There were no objections. Chairperson Potts indicated that he would extend the invitation to Mr. McCulloch for the April 26 th Planning and Building meeting. 3. WATER RESOURCES COMMIS SIONER – FY2011 – 2014 BUDGET TASK The Oakland County Executive assigned departmental budget tasks for FY 2011 through FY 2014 and declared a triennial budget plan for Fiscal Years 2012, 2013 and 2014. The Water Resources Commissioner, to comply with the requested departmental budget task, identified structural revisions in staff positions that have resulted in cost savings to meet the budget task for FY 2011 through FY 2014. The revisions include the deletion of one (1) SR full -time eligible Drainage District Legal Counsel position and the deletion of one vacant General Fund/General Purpose full -time eligible Account Clerk I position effective June 4, 2011. In addition, the department proposes the creation of a new classification and position titled Paralegal – WRC (salary grade 9) effective June 4, 2011. McGillivray requested that in the future dollar amounts indicating the savings per year are included in the resolution. Crawford moved approval of the attached suggested resolution. Supported by McGi llivray. Motion carried unanimously on a roll call vote with Woodward absent. 4. PARKS AND RECREATION COMMISSION – ENBRIDGE ENERGY DONATION AGREEMENT – ROSE OAKS COUNTY PARK The Oakland County Parks and Recreation Commission received approval of a Mic higan Natural Resources Trust Fund Grant for the construction of boardwalks within Rose Oaks County Park. Enbridge Energy, Limited Partnership of Enbridge Pipelines, (Lakehead), LLC (Enbridge Energy) holds an easement through Rose Oaks County Park. Enbri dge Energy would like to donate $41,000.00 to the Oakland County Parks and Recreation Commission to use toward the construction of the boardwalks. The resolution also authorizes the Parks and Recreation Commission to erect a sign that indicates which portions of the boardwalks within Rose Oaks County Park were constructed with the monetary donation from Enbridge Energy. This item was postponed from the March 15, 2011 meeting to allow Enbridge more time to respond to questions posed about the pipelines running through the Rose Oaks County Park. They submitted answers in writing to questions posed, and they were included in today’s meeting packets. Weipert moved approval of the attached suggested resolution. Supported by Crawford. Planning & Building Committee Page 4 April 12, 2011 Nash moved to amend the resolution by deleting the first BE IT FURTHER RESOLVED paragraph, and remove language in the agreement pertaining to erecting a sign indicating which portions of the boardwalks within Rose Oaks County Park were constructed with the monetary donation from Enbridge Energy. Supported by Runestad. ROLL CALL VOTE: AYES: Nash, Runestad, Jackson, Woodward, Potts (5) NAYS: Weipert, Gosselin, Crawford, Nuccio, McGillivray (5) Motion to amend failed for lack of a majority vote. ROLL CALL VOTE: AYES: Weipert, Gosselin, Crawford, Nuccio, McGillivray (5) NAYS: Nash, Runestad, Jackson, Woodward, Potts (5) Main motion failed for lack of a majority vote. RECESS AT 10:20 A.M. RECONVENED MEETING AT 10:35 A.M. WITH VICE -CHAIR WEIPERT ASSUMING THE C HAIR AGENDA Gosselin moved to amend the agenda by moving Item #9 Department of Facilities Management – Approval and Acceptance of Purchase Agreement for Sale of West Oakland Building, 1010 E. West Maple Road, Walled Lake, Michigan to be considered now. Supported by Crawford. Motion carried on a voice vote. 9. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT FOR SALE OF WEST OAKLAND BUILDING, 1010 E. WEST MAPLE ROAD, WALLED LAKE, MICHIGAN Facilities Management is s eeking approval of a purchase agreement for the sale of the West Oakland Office Building property to Agree Development, LLC. Currently this facility houses personnel from the Health Department, Probate Court Probation, Circuit Court Family Division and an Information Technology hub. It is estimated that this would be a cost savings of $135,000/year in Facilities Management and Operations and utility costs. The estimated cost of relocating County staff and the I.T. hub is $500,000. This item was postpone d from the March 15th Planning and Building Committee meeting. Crawford moved approval of the attached suggested resolution. Supported by Gosselin. ROLL CALL VOTE: AYES: Potts, Gosselin, Runestad, Crawford, Nuccio, Weipert (6) NAYS: Nash, Jackson, Woodward, McGillivray (4) Motion carried on a roll call vote Planning & Building Committee Page 5 April 12, 2011 Potts moved to directly refer this resolution to the Finance Committee on April 14, 2011. Supported by Gosselin. Motion carried unanimously on a roll call vote. 5. ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS DEPARTMENT – COMMUNITY & HOME IMPROVEMENT DIVISION – GRANT ACCEPTANCE FOR PY 2010 ANNUAL ACTION PLAN SUBSTANTIAL AMENDMENT FOR NEIGHBORHOOD STABILIZATION PROGRAM 3 (NSP3) The U.S. Department of Housing and Urban Development has awarded $2,080,700 in grant funding to Oakland County as a substantial amendment to the 2010 Community Development Block Grant (CDBG) Annual Action Plan. The funding period is a three -year period from the date the NSP 3 grant agreement is executed by HUD , 2011-2014. The NSP3 substantial amendment incorporates HUD prescribed targeting rules and data to identify the highest and best use of funds towards critical housing needs in the County’s highest risk areas due to foreclosure, abandonment and blight to achieve significant and durable impact. The Federal grant allocation of $2,080,700 includes funding for three eligible activities, including $1,664,560 for Financing Mechanisms (County Homebuyer Program) $208,070 for Demolition and $208,070 for Administration. N o County match is required for this grant, and no new positions are required; however, the grant includes partial funding for a General Fund/General Purpose Full -Time Eligible Community and Home Improvement Specialist position to provide counseling service s. Nuccio moved approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Potts absent. 6. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJ ECT DISTRICT AREA (IBC NORTH AMERICA, INCL PROJECT) – CHARTER TOWNSHIP OF SPRINGFIELD The Planning and Economic Development Services Division is seeking approval of a Project Area and Project District Area in the Charter Township of Springfield for the IBC North America, Inc. Project. The project consists of a building addition of about 20,000 square feet and an additional blow molding line at 4545 Clawson Tank Dr., in Clarkston, MI. The estimated project cost of this project is $5,400,000. Nuccio moved approval of the attached suggested resolution. Supported by Goss elin. Motion carried unanimously on a roll call vote with Potts absent. 7. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECT ORS (IBC NORTH AMERICA, INC. PROJECT) – CHARTER TOWNSHIP OF SPRINGFIELD The Planning and Economic Development Services Division is seeking confirmation of the appointments of Mike Trout and Jamie L. Dubre by the County Executive as additional directors for the Economic Development Corporation of the County of Oakland for the IBC North America Project in the Charter Township of Springfield. Their appointments cease when the project is either abandoned or, if undertaken, is completed in accordance with the P roject Plan. Planning & Building Committee Page 6 April 12, 2011 Nash moved approval of the attached suggested resolution. Supported by Nuccio. Motion carried unanimously on a roll call vote with Potts absent. 8. PLANNING & ECONOMIC DEVELOPMENT SERVICES DIVISION – 2011 GREAT LAKES RESTORATION INITIATIVE (GLRI) TREE ENHANCEMENTS IN PRIORITY URBAN AREAS – GRANT ACCEPTANCE The Southeast Michigan Council of Governments (SEMCOG) has awarded Oakland County $100,000 in grant funding for the period of January 1, 2011 , through December 31, 2012. The funds are to be used to identify priority tree planting areas, develop landscaping plans and plant trees in the Rouge Watershed within Oakland County. There is a required County match of $15,000. No new staff positions will be required to implement or administer this grant. Nash moved approval of the attached suggested resolution. Supported by Crawford. Motion carried on a roll call vote with Potts absent. 10. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – 2011 ROOF REPLACEMENT PROGRAM – CHILDREN’S VILLAGE BUILDINGS B, G AND NOHC KEY SHOP PROJECT On January 25, 2011, the Planning and Building Committee authorized the Facilities Planning & Engineering Division to advertise and receive bids for the replacement of the roofing of Children’s Village buildings B, G and the NOHC Key Shop. In accordance with Purchasing Division procedures, bids for the project were received and reviewed by the Facilities Planning & Engineering Division and the Purchasing Division. The lowest responsible bidder is Rena issance Restorations, Inc. of Birmingham, Michigan with a bid in the amount of $105,425 for the roofing of all three buildings. The total project budget it $180,000, which is available in the 2011 Capital Improvement Program Budget, Building Section. McGillivray moved to report to the Finance Committee with the recommendation that the County enter into a contract with Renaissance Restorations, Inc. of Birmingham in the amount of $105,425 and that funding for the total project cost of $180,000, including contingency, be approved. Supported by Runestad. Motion carried unanimously on a roll call vote with Potts absent. Supported by Runestad. 11. GREEN INFRASTRUCTURE AWARD UPDATE Jim Keglovitz and Bret Rasegan handed out some informational documents fo r the commissioners to review, and they conducted a presentation on the Green Infrastructure Award Update . Oakland County’s Green Infrastructure Vision is a vision plan for an interconnected resource network created at the local level by engaged communities. The vision reflects the collective thoughts of 61 communities and is a composite of individual local open -space efforts intended to guide and coordinate local and multi - jurisdictional natural resource preservation projects. Mr. Keglovitz indicated th at Oakland County’s Green Infrastructure Vision received the 2011 Conservation Fund Stakeholder Engagement Award. Nash moved to receive and file the Green Infrastructure Update documents. Supported by Crawford. Planning & Building Committee Page 7 April 12, 2011 Motion carried on a voice vote. CONSENT AGENDA – INFORMATIONAL ITEMS A. Letter from Mike Hughson to Boy Scouts of America – Lease Extension B. Letter to John McCulloch from Commissioner Potts – MR #11031 – Invitation to April 12 Planning Building Committee Meeting C. Article and Curriculum Vitae of De troit Water Board Member Representing Oakland County D. Building Authority Minutes – February 9, 2011 E. 2011 CIP Quarterly Progress Report – January, February, March 2011 F. Oakland County Parks and Recreation Commission Meeting Minutes of February 2, 2011 G. Study Group for Vendor Cart Services Meeting Minutes – February 8, 2011 Gosselin moved to receive and file the items on the Consent Agenda. Supported by Jackson. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 11:15 a.m. _________________________________ __________________________________ Pamela L. Worthington Jim VerPloeg Committee Coordinator Administrative Directo r NOTE: The foregoing minutes are subject to Committee approval.