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HomeMy WebLinkAboutMinutes - 2011.05.12 - 36536TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVID WOODWARD Minority Vice Chairperson May 12, 2011 Chairperson Middleton called the meeting of the Finance Committee to order at 9:02 a.m. in the Board of Commissioners' Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, David Potts, Jim Runestad, Bill Dwyer, Helaine Zack, Tim Greimel, Nancy Quarles COMMITTEE MEMBERS ABSENT : Kathy Crawford OTHERS PRESENT FISCAL SERVICES Tim Soave, Manager Monica Tinsley, Analyst Linda Pearson, Analyst LaVerne Smith, Supervisor Val Kline, Accountant Prentiss Malone Jr, Analyst Holly Conforti, Supervisor, Analyst HUMAN RESOURCES Karen Jones, Manager INFORMATION TECHNOLOGY Dawn Siegel, Chief Tammi Shepherd, Supervisor Patricia Coates, IT/CLEMIS SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager Captain Atkins Captain Newman CENTRAL SERVICES/AVIATION Karl Randall, Manager AUDITING Pam Weipert, Manager Joe Heffernan, Audit Partner BOARD OF COMMISSIONERS Jim Ver Ploeg, Administrative Director Harvey Wedell, Sr. Analyst Nancy Wenzel, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long David Potts Jim Runestad Kathy Crawford Bill Dwyer Helaine Zack Tim Greimel Nancy Quarles Finance Committee Page May 12, 2011 P APPROVAL OF THE PREVIOUS MINUTES Dwyer moved approval of the previous minutes o f April 28, 2011 as printed. Supported by Quarels. Motion carried on a voice vote. AGENDA No changes. PUBLIC COMMENT None. FY 2011 - FY 2013 CONTINGENCY REPORT The FY 11 Contingency Fund balance is $224,608 and will remain unchanged by today’s agenda. Chairperson Middleton mentioned a line item with a $1.00 balance will be inserted in the budget so every ten years when the census is taken and reapportionment occurs there will be a line item for appropriation costs. Taub moved to receive and file the FY 2011 Contingency Report dated May 5, 2011. Supported by Quarels. Motion carried on a voice vote. CONSENT AGENDA 1a. MR #11085 SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE TOWNSHIP OF ADDISON – 2011 The Township of Addison has requested the Oakland County Sheriff provide marine patrol services to the citizens of the Township for lakes in the Township. This resolution requests the continuation of one GF/GP PTNE 125 hours/year Marine Safety Deputy I position. This position is contingent upon the level of funding associated with this contract. 1b. MR #11086 SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF COMMERCE – 2011 The Charter Township of Commerce has requested the Oakland County Sheriff provide marine patrol services to the citizens of the Township for lakes in the Township. This resolution requests the continuation of one GF/GP PTNE 250 hours/year Marine Safety Deputy I position. This position is contingent upon the level of funding associated with this contract. 1c. MR #11087 SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF HIGHLAND – 2011 The Charter Township of Highland has requested the Oakland County Sheriff provide marine patrol services to the citizens of the Township for lakes in the Township. This resolution requests the continuation of one GF/GP PTNE 250 hours/year Marine Safety Deputy I position. This position is contingent upon the level of funding a ssociated with this contract. Finance Committee Page May 12, 2011 P 1d. MR #11088 SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CITY OF ORCHARD LAKE VILLAGE – 2011 The City of Orchard Lake Village has requested the Oakland County Sheriff provide marine patrol services to the citizens of the City for lakes in the City. This resolution requests the continuation of one GF/GP PTNE 250 hours/year Marine Safety Deputy I position. This position is contingent upon the level of funding associated with this contract. 1e. MR #11089 SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF ORION – 2011 The Charter Township of Orion has requested the Oakland County Sheriff provide marine patrol services to the citizens of the Township for lakes in the Township. This resolution requests the continuation of one GF/GP PTNE 640 hours/year Marine Safety Deputy I position. This position is contingent upon the level of funding associated with this contract. 1f. MR #11090 SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF WEST BLOOMFIELD – 2011 The Charter Township of West Bloomfield has requested the Oakland County Sheriff provide marine patrol services to the citizens of the Township for lakes in the Township. This resolution requests the cont inuation of two GF/GP PTNE 1,700 hours/year Marine Safety Deputy I positions. These positions are contingent upon the level of funding associated with this contract. 1g. MR #11091 SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF WHITE LAKE – 2011 The Charter Township of White Lake has requested the Oakland County Sheriff provide marine patrol services to the citizens of the Township for lakes in the Township. This resolution requests the continuation of one GF/GP PTNE 250 hours/year Marine Safety Deputy I position. This position is contingent upon the level of funding associated with this contract. 1h. MR #11092 SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE VILLAGE OF WOLVERINE LAKE– 2011 The Village of Wolverine Lake has requested the Oakland County Sheriff provide marine patrol services to the citizens of the Village for lakes in the Village. This resolution requests the continuation of one GF/GP PTNE 125 hours/year Marine Safety Deputy I position. This position is contingent upon the level of funding associated with this contract. Taub moved approval of the attached suggested Fiscal Notes for Consent Agenda Items 1a – 1h. Supported by Quarels. Motion carried unanimously on a roll call vote with Woodw ard, Crawford and Greimel absent. REGULAR AGENDA 2. MR #11093 SHERIFF’S OFFICE – USE OF FORFEITED FUNDS FOR EQUIPMENT AND TRAINING Section 333.7524 of Public Act 368 of 1978 authorizes courts to distribute property and funds forfeited through narcotic seizures to participating agencies to be utilized toward the enhancement of law enforcement efforts related to the Controlled Substances Act. The Courts have distributed $1,429,831.09 as a result of the Sheriff’s Office forfeiture efforts. The Sheriff is requesting $458,006 to purchase equipment to be used by the Sheriff’s Office to enhance law enforcement efforts in compliance with state law. At a later date an estimated $638,000 will be necessary for an engine overhaul on Air One (helicopter) and $288,000 for implementation of the patrol rifle program. In addition a fully marked patrol Tahoe will be added to the County Fleet. Finance Committee Page May 12, 2011 P 2. MR #11093 SHERIFF’S OFFICE – USE OF FORFEITED FUNDS FOR EQUIPMENT AND TRAINING (Continued) A revised Fiscal Note was distributed indicating an expenditure; transfer of funds to the Motor Pool for the purchase of the Tahoe. Potts moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Crawford absent. 3. MR #11094 SHERIFF’S OFFICE – CONTRACT AMENDMENT FOR COURT SECURITY AT THE 43 RD DISTRICT COURT – HAZEL PARK FOR 2011 The Sheriff’s Office currently contracts with the 43 rd District Court for court security. The Court is requesting an additional 120 hours coverage by a PTNE Court Deputy II. It will be necessary to increase the two PTNE 1,000 hrs/yr positions by 480 hours each through 9/30/2011. These additional costs will be fully reimbursed by the 43 rd Distrouct Court Hazel Park. Zack moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Crawford absent . 4. MR #11095 SHERIFF’S OFFICE – CAMP DEARBORN CONTRACT FOR LAW ENFORCEMENT SERVICES FOR THE 2011/2012/2013 SEASONS The City of Dearborn has requested to renew the contract between the County and the City for Law Enforcement Patrol Services at Camp Dearborn for the 2011/2012/2013 seasons. The contract proposes to continue contracting services for one GF/GP Deputy II and two GF/GP Deputy I positions on over time as assigned and ten GF/GP part - time non-eligible Park Deputies. The City is also requesting the reduction of one Deputy I on overtime as assigned and replacing the hours with a PTNE Park Deputy. The ten PTNE Park Deputy hours will be increased by 48, a total of 298 hours per year for each Deputy. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Crawford absent. 5. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2011 GRANT PROGRAM ACCEPTANCE – RECONSTRUCTION OF TERMINAL PARKING LOT (PHASE I) AND REHABILITATION OF TAXIWAY G The County of Oakland has received Federal funds in the amount of $451,800 and State f unds in the amount of $11,889 for the development and improvement of Oakland County International Airport. The project consists of Reconstruction of the terminal parking lot (Phase I) and rehabilitation of Taxiway G. A required local grant match of $11,890 is available from the airport fund. Long moved approval of the attached suggested Fiscal Note. Supported by Dwyer. Motion carried unanimously on a roll call vote with Crawford absent. 6. DEPARTMENT OF INFORMATION TECHNOLOGY – 2011/2012 MASTER PLAN QUARTERLY STATUS Finance Committee Page May 12, 2011 P EXECUTIVE SUMMARY The Information Technology 2011/2012 Master Plan Quarterly Status as of April 15, 2011 was presented. Information Technology has stayed on target with the projected 70% of IT’s labor force supporting and maintaini ng the County’s current systems and 30% spent implementing systems requested by various County Divisions. No additional approved compensation for overtime exempt employees has been used. Mr. VerPloeg has a detailed report if anyone has additional questions. Runestad moved to Receive & File the above mentioned item. Supported by Quarels. Motion carried on a voice vote. 7. DEPARTMENT OF INFORMATION TECHNOLOGY – SECOND QUARTER 2011 DEVELOPMENT APPROPRIATION TRANSFER All development cost is incorporated as a single appropriation within the non-departmental budget and an amount equal to the actual expense is transferred to the user department with a summary report to the Finance Comm ittee. The Second Quarter appropriation request is $1,183,353.21 of whic h $766,463 is for development charges, $17,065.25 for imaging development for General Fund/General Purpose County departments. Direct charges to Special Revenue and Proprietary fund departments are $375,412.26. Non-governmental imaging development is $10,320.20 and for non-county agencies is $14,092.50. Taub moved approval of the attached suggested Resolution. Supported by Quarels. Motion carried on a roll call vote with Crawford absent. 8. DEPARTMENT OF INFORMATION TECHNOLOGY – APPROVAL OF COLLABORATIVE ASSET MANAGEMENT SYSTEM CVT INTERLOCAL AGREEMENT WITH THE CITY OF FARMINGTON HILLS The Collaborative Asset Management System (CAMS) project will standardize countywide infrastructure maintenance (water, sewer, storm and roads) allowing Oakland County departments, the Road Commission for Oakland County and participating local communities to proactively manage assets and mitigate lon g-term costs associated with the operations and maintenance of critical infrastructure. The City of Farmington Hill s is requesting the execution of a CAMS Intergovernmental Agreement. Estimated costs are $7,304 for the first four years and will be capped at CPI after September 30, 2014. Dwyer moved approval of the attached suggested Resolution. Supported by Quarels. Motion carried unanimously on a roll call vote with Crawford absent. 9. MR #11084 DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF LICENSE AGREEMENT WITH WELLER BROS. LAND COMPANY, INC. FOR PLACEMENT OF RADIO COMMUNICATION EQUIPMENT 29828 WEST EIGHT MILE ROAD, CITY OF FARMINGTON, MICHIGAN Pursuant to MR #98308 Oakland County recognized the current 800 MHz radio system needed upgrading and expansion to encompass all public safety agencies and create interoperability between public safety agencies. This lease agreement allows the County to install, repair, operate and maintain communication equipment at 29828 West Eight Mile Road in the City of Farmington at an annual license fee of $5,000 for a period of fifteen years. The costs associated with this license agreement will be paid for by the County 9-1-1 Surcharge. Dwyer moved approval of the attached suggested Resolution. Supported by Potts. Motion carried unanimously on a roll call vote with Crawford absent. 10. COUNTY EXECUTIVE/AUDITING DIVISION POSITION CREATION AND DELETIONS Finance Committee Page May 12, 2011 P The Auditing Division has reviewed its operations and organizational structure to identify efficiencies and critical needs. The Division is requesting the creation of one GF/GP PTNE 1,000 hours per year Auditor I position and deletion of four GF/GP PTNE vacant positions to offset the cost. There will be a savings of $2,621 for FY 2011. Additional costs incurred in FY 2012 and FY 2013 will be offset by a reduction of $4,510 in Auditing Divisions Professional Services account. Taub moved approval of the attached suggested Resolution. Supported by Woodward. Motion carried unanimously on a roll call vote with Crawford absent. 11. DEPARTMENT OF MANAGEMENT AND BUDGET/FISCAL SERVICES DIVISION – REORGANIZATION TO MEET FISCAL YEAR 2011-2014 BUDGET TASKS In order to match the continuing structural revenue reductions, the County Executive has assigned budget tasks to each elected official for fiscal years 2011-2014. Management and Budget’s proposed reorganization creates three new classifications; Parks & Recreation Fiscal Coordinator, Senior Financial Analyst and Financial Analyst. It also requests the creation of one PR Parks & Recreation Fiscal Coordinator, the deletion of four classifications, deletion of two positions, to downwardly reclassify two positions, reclassify 4 GF/GP positions with no change in salary grade and upwardly reclassify two positions. Runestad moved approval of the attached suggested Resolution. Supported by Dwyer. Motion carried unanimously on a roll call vote with Crawford absent. COMMUNICATIONS A. Oakland County Retirees’ Health Care Trust Twenty -Sixth Annual Actuarial Valuation Report, September 30, 2010 B. State Commission – Order of Revocation – City of Madison Heights, 4/21/11 – RE: Request to Revoke the Real and/or Personal Property Component(s) of Industrial Facilities Exemption Certificate #2007-321 issued to Valenite LLC, and #2003-359 issued to Valenite Inc., both located in the City of Madison Heights, effective December 30, 2011 C. Notice of Hearing – City of Auburn Hills, 5/2/11 – RE: Request for New Facilities Exemption Certificate for Umicore Autocat USA, Inc. Located at 2347 Commercial Drive, Auburn Hills, MI 48326 and Benteler Automotive Corporation Located at 2650 Opdyke Rd., Auburn Hills, MI 48326 Taub moved to receive and file the communication Items A-C. Supported by Quarels. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committee, the meeting was adj ourned at 9:40 a.m. ___________________________________ _______________________________ Nancy Wenzel, Committee Coordinator Jim Ver Ploeg, Administrator Director NOTE: The foregoing minutes are subject to Committee approval.