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HomeMy WebLinkAboutMinutes - 2011.05.25 - 36540 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE May 25, 2011 The meeting was called to order by Chairperson Scott at 1:30 p.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. HUMAN RESOURCES COMMITTEE MEMBERS PRESENT: John A. Scott, Mike Bosnic, Helaine Zack, Thomas F. Middleton, Bill Dwyer, Beth Nuccio, Philip J. Weipert, Mattie Hatchett, Tim Greimel and Craig Covey HUMAN RESOURCES COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: County Executive Jerry Poisson, Deputy County Executive Human Resources Nancy Scarlet, Director Lori Motyka, Supervisor Karen Jones, Manager Brenthy Johnston, Analyst Heather Mason, Analyst Jennifer Hain, Manager Sheriff’s Office Undersheriff McCabe Homeland Security Ted Quisenberry, Manager Sara Stoddard, Chief Auditing Pam Weipert, Manager Board of Commissioners Jim VerPloeg, Administrative Director Sheryl Mitchell, BOC Senior Analyst Harvey Wedell, BOC Senior Analyst Julia Ruffin, BOC Liaison Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF May 11, 2011 Dwyer moved to approve the minutes of May 11, 2011 as printed. Supported by Weipert Motion carried on a voice vote. PUBLIC COMMENT None John A. Scott Chairperson Mike Bosnic Majority Vice-Chair Helaine Zack Minority Vice-Chair Thomas F. Middleton Bill Dwyer Beth Nuccio Philip J. Weipert Mattie Hatchett Tim Greimel Craig Covey Human Resources Committee Page 2 May 25, 2011 MR #11108 SHERIFF’S OFFICE –MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF INDEPENDENCE – 2011 The Sheriff’s is requesting autho rization to contract with the Charter Township of Independence to provide marine patrol services. One General Fund/General Purpose part -time non-eligible 125 hours/year Marine Safety Deputy I will be created in the Sheriff’s Office/Patrol Services/Marine Safety Unit. The Hourly rates are included as Schedule A. The Township shall identify in writing the designated lakes and waterways upon which Marine Patrol Services shall be provided, a schedule and a not to exceed amount of billings for each. The contract becomes effective May 23, 2011. Middleton moved the Human Resources Committee Report to the Board with the recommendation MR #11108 be adopted. Supported by Nuccio. Motion carried unanimously on a roll call vote with Zack, Hatchett and Greimel absent. MR # 11110 SHERIFF’S OFFICE – BUDGET TASK FY 2011, FY 2012 FY 2013 AND FY 2014 The Sheriff is requesting authorization to implement actions to address the Budget Task assigned by the County Executive. These actions will become effective on May 1, 2011 and include the deletion of nine General Fund/General Purpose (GF/GP) positions, including five part-time non-eligible (PTNE) 400 hour positions and four full-time eligible positions and creation of two GF/GP PTNE 1,000 hours/year Court Deputy I positions in the Administrative Services Divis ion/Record Unit. The deleted positions are currently vacant. Total annual savings will be $256,198. Middleton moved the Human Resources Committee Report to the Boar d with the recommendation MR #11110 be adopted. Supported by Dwyer. Motion carried unanimously on a roll call vote with Zack, Hatchett and Greimel absent. MR #11096 BOARD OF COMMISSIONERS – HEALTH CARE REIMBURSEMENT ACCOUNT DEBIT CARD OPTION The Health Care Reimbursement Account (HCRA) allow s employees to use pre-tax dollars to pay for eligible medical and dental expenses that cannot be reimbursed through insurance or any other arrangement. An enhancement to the existing HRCA reimbursement process would be to allow the optional use of a medi cal debit card to facilitate the claims process by eliminating the need to wait for reimbursement. The debit card would encourage increased employee participation by providing easy access to funds plus reduced administrative costs due to streamlining the reimbursement process and reduce the number and cost of issuing reimbursement checks. This resolution requests the County Executive, Management and Budget, Purchasing and Human Resources Department to investigate the cost -effectiveness of this approach an d to report their finds and recommendation to the Human Resources Committee within ninety days of the adoption of this resolution. Covey moved the Human Resources Committee Report to the Board wit h the recommendation MR #11096 be adopted. Motion carried unanimously on a roll call vote. Human Resources Committee Page 3 May 25, 2011 MR #11103 COUNTY EXECUTIVE/AUDITING DIVISION POSITION CREATION AND DELETIONS The Auditing Division has reviewed its operations and organizational structure to i dentify efficiencies and critical needs. Auditing proposes the creation of one GF/GP PTNE 1,000 hours/year Auditor 1 position to provide a higher level of continual coverage of Bank Reconciliation duties, plus the deletion of four GF/GP PTNE vacant positions to offset the cost. A savings of $2,621 for FY 2011 will offset the Budget Task; additional costs incurred in FY 2012 and FY 2013 will be offset by a reduction of $4,510 in the Auditing Division’s Professional Services account. Middleton moved the Human Resources Committee Report to the Board with the recommendation MR #11103 be adopted. Supported by Dwyer. Motion carried unanimously on a roll call vote. MR #11104 DEPARTMENT OF MANAGEMENT AND BUDGET/FISCAL SERVICES DIVISION – REORGANIZATION TO MEET FISCAL YEAR 2011-2014 BUDGET TASKS The Department of Management and Budget is proposing a reorganization to assist in meeting the County Executive’s budget task. The proposed reorganization will create three new classifications: Parks & Recreation Fiscal Coordinator, Senior Financial Analyst and Financial Analyst and create one PR funded Parks & Recreation Fiscal Coordinator position in Fiscal Services Administration. In addition four classifications will be deleted: Financial Analyst I, Financial Analyst II, Financial Analyst III and Capital Improvement Coordinator plus the deletion of two positions: Account Clerk II and Capital Improvement Coordinator. Two GF/GP positions will be downwardly reclassified, Supervisor I to Senior Financial Analyst and Supervisor I to Accountant III. Four Financial Analyst IIII positions will be reclassified to Senior Financial Analyst with no change in salary grade. Two Financial Analyst II positions with up upwardly reclassified as Senior Financial Analyst positions. Weipert moved the Human Resources Committee Report to the Board with the recommendation MR #11104 be adopted. Supported by Nuccio. Motion carried unanimously on a roll call vote. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – 2010 FEMA STATE HOMELAND SECURITY GRANT ACCEPTANCE Funding in the amount of $11,798,426 is available from the United States Department of Homeland Security, Federal Emergency Management Agency (FEMA) to the State of Michigan for the 2010 Homeland Security Grant Program (HSGP). The purpose of the HSGP is to provide federal pass -through funds to prevent, deter, respond to and recover from incidents of national significance, including threats and incidents of terrorism. Oakland County will act as the Fiduciary Agent and Subgrantee for Region 2 which includes, but is not limited to, the City of Detroit, Macomb, Monroe, Oakland, St. Clair, Washtenaw and Wayne Counties; and may retain up to 5% of the total award to fund Management and Administrative costs associated with the program. The continuation of two FTE SR Homeland Security-Regional SAP positions, one FTE SR Homeland Security-UASI Regional SAP position, and one FTNE SR Buyer II position is necessary. Also the Homeland Security Divis ion is requesting the creation of one FTE SR UASI Regional SAP, one FTE SR Business Analyst and one PTNE SR Technical Assistant position to discharge increased fiduciary responsibilities. Dwyer moved the Human Resources Committee Report to the Board with the recommendation the above mentioned resolution be adopted. Supported by Zack. Motion carried unanimously on a roll call vote. Human Resources Committee Page 4 May 25, 2011 HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 2ND QUARTERLY REPORT FOR FY 2011 The Salary Administration Plan provides a process for department s and employees to request a review of the salary grade placement of classifications. Four classifications were reviewed in the 2nd Quarter one classification, Chemist Assistant was upgraded f rom Salary Grade 7 to 9. The Auditor 1 position remained unchanged while the Micrographics Equipment Operator III position title was changed to Micrographics Equipment Operator Supervisor with a change in total points only. The review of Supervisor – Prosecuting Attorney Administrative Services resulted in a change in total points only. Bosnic moved approval of the attached suggested resolution. Supported by Covey. Motion carried unanimously on a roll call vote. CONSENT AGENDA/COMMUNICATIONS Hatchett moved to Receive & File Item A. A. Position Change Summary Supported by Covey. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committe e, the meeting was adjourned at 2:15 p.m. __________________________________________ Nancy Wenzel, Committee Coordinator __________________________________________ Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.