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HomeMy WebLinkAboutMinutes - 2011.06.28 - 36543 June 28, 2011 The meeting was called to order by Minority Vice-Chairperson Nash at 9:38 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac , Michigan COMMITTEE MEMBERS PRESENT: Philip Weipert, Jim Nash, Robert Gosselin, Jim Runestad, Kathy Crawford, Beth Nuccio, Janet Jackson, Dave Woodward, Gary McGillivray COMMITTEE MEMBERS ABSENT WITH NOTICE: David Potts OTHERS PRESENT: CLERK/REGISTER OF DEEDS Bill Bullard, Clerk/Register of Deeds Joe Rozell, Director, Elections Jennifer Howden, Chief Deputy COMMUNITY & HOME IMPROVEMENT Kathy Williams, Supervisor CORPORATION COUNSEL Jody Hall ECONOMIC DEVELOPMENT/COMM. AFFAIRS Kristie Zamora, Coordinator FACILITIES MANAGEMENT Art Holdsworth, Director Mike Hughson, Property Management Specialist HUMAN RESOURCES Connie Srogi, Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager Brad Hansen, Progra m Coordinator WATER RESOURCES COMMISSIONER Kevin Larsen, Chief Deputy Mike McMahon, Assistant Chief Engineer BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Harvey Wedell, Senior Analyst Julia Ruffin, B.O.C. Liaison Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Robert Gosselin Jim Runestad Kathy Crawford Beth Nuccio Janet Jackson Dave Woodward Gary McGillivray DAVID POTTS Chairperson PHILIP WEIPERT Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 June 28, 2011 APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of May 24, 2011, as printed. Supported by Runestad. Motion carried on a voice vote. AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER – OAKLAND-MACOMB INTERCEPTOR DRAIN DRAINAGE DISTRICT FULL FAITH AND CREDIT RESOLUTION The Drain Commissioner is seeking approval of a resolution that authorizes Oakland County to issue bonds pursuant to the provisions of Section 526 of the Drain Code of 1956, as amended. The County of Oakland is to pledge its full faith and credit to the Oakland -Macomb Interceptor (OMI) Drainage District Drain Bonds, Series 2011A, in a principal amount not to exceed $50,000,000 for the design, c onstruction and rehabilitation of the OMI Drainage District. There are multiple segments of this project with an estimated cost of $144,000,000 to $160,000,000. The first segment of work began in 2010. Segment 2 includes preliminary rehabilitation efforts such as flow control, leak sealing, grouting of potential voids and spot repairs to the OMI sewer system. The cost to finance, design and construct Segment 2 is estimated at $42,000,000. Runestad moved approval of the attached suggested resolutio n. Supported by McGillivray. Motion carried unanimously on a roll call vote with Potts and Weipert absent. WEIPERT ASSUMED CHAIR AT 9:43 A.M. 2. THE PARKS AND RECREATION COMMISSION – REQUEST TO PROCLAIM JULY AS NATIONAL PARKS AND RECREATION MONTH The Parks and Recreation Commission is requesting approval of a resolution that proclaims the month of July as National Parks and Recreation Month to celebrate the benefits of recreation. McGillivray moved approval of the attached suggested resolution. Sup ported by Nuccio. Motion carried unanimously o n a roll call vote with Potts absent. 3. THE DEPARTMENT OF FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – REQUEST TO GRANT EASEMENT FOR UNDERGROUND GAS PIPELINE TO CONSUMERS ENERGY COMPANY – ORION OA KS COUNTY PARK Oakland County received a request from Consumers Energy for an easement to connect an underground gas pipeline to the new Orion Township Senior Center on Joslyn Road, which is immediately across from the County dog park facility. Facilitie s Management is requesting approval of this 12 -foot wide easement. Planning & Building Committee Page 3 June 28, 2011 Gosselin moved approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Potts absent. 4. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS/ARTS, CULTURE & FILM – FY 2011 REGIONAL REGRANTING ADMINISTRATIVE SERVICES PROGRAM GRANT ACCEPTANCE – MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS The Michigan Council for Arts and Cultural Affairs has awarded Oakland Cou nty $6,200 for administrative services relating to the Regional Re -granting Services Program for Fiscal Year 2011. The Regional Re-granting/Mini-grant Program provides funding for locally developed, high quality arts projects to address local arts needs a nd increase public access to the arts. The grant requires a local in - kind match of $6,200 for the grant award. Continuation of this program is contingent upon the availability of future grant funding. Jackson moved approval of the attached suggested re solution. Supported by Nash. Motion carried unanimously on a roll call vote with Potts absent. 5. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS/ARTS, CULTURE & FILM – FY 2011 REGIONAL REGRANTING SERVICES PROGRAM GRANT ACCEPTANCE – MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS The Michigan Council for Arts and Cultural Affairs has awarded Oakland County $19,200 in grant funding under the Regional Re -granting Services Program for Fiscal Year 2011. The Regional Re -granting/Mini- grant Program provides funding for locally developed, high quality arts projects to address local arts needs and increase public access to the arts. There is a required local in -kind match of $19,200 for the grant award. Continuation of this program is contingent upon future levels of grant funding. Nuccio moved approval of the attached suggested resolution. Supported by McGillivray . Motion carried unanimously on a roll call vote with Potts absent. 6. FACILITIES MANAGEMENT/CLERK’S OFFICE – RELOCATION OF ELECTIONS DIVISION TO WEST WING EXTENSION OF THE COURTHOUSE Facilities Management and the Clerk’s Office are requesting approval for the relocation of the Elections Division of the Clerk’s Office to the West Wing Extension of the Courthouse. There is space available that was formerly occupied by the Library for the Visually and Physically Impaired (LVPI). The LVPI was recently consolidated with the law library. The estimated cost of this project is $111,252, which includes an estimated cost of $93,967 for the re location of the Elections Division, and an estimated cost of $17,285 to renovate the area to be vacated by the Elections Division. Gosselin moved approval of the attached suggested resolution. Supported by Crawford. Planning & Building Committee Page 4 June 28, 2011 Motion carried unanimously on a rol l call vote with Potts absent. Nuccio moved to directly refer this resolution to the Finance Committee for immediate consideration. Supported by Nash. Motion carried on a voice vote. 7. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – APPROVAL OF JOINT OPERATING AGREEMENT BETWEEN THE OAKLAND COUNTY SHERIFF’S OFFICE AND 52-3 DISTRICT COURT In 2003, a resolution was adopted approving a joint operating agreement between the County of Oakland and the City of Rochester Hills for the purpose of op erating and maintaining the 52 -3 District Court building located at 700 Barclay Circle and the Rochester Hills Substation located at 750 Barclay Circle, including, but not limited to, their buildings, grounds, parking lots, utilities and all other aspects related to operation and maintenance of the court and substation. The agreement requires that the parties review the terms and conditions of the Joint Operating Agreement (JOA) periodically; it allows amendments and permits the renewal of the JOA upon mut ual consent. The current resolution amends the JOA by deleting paragraphs 2-5 and replaces them with the Schedule of Responsibilities, which is attached as Exhibit A to this Amendment. It renews the JOA until March 31, 2016. The resolution also indicate s that the JOA and Amendment shall be reviewed on an annual basis to determine if the costs of maintaining the Court and Substation are being divided equitably or if either Party can perform a responsibility listed in Exhibit A at a lesser cost. If it is determined that the costs are not being divided equitably or that either Party can perform a responsibility at a lesser cost, then this JOA and Amendment shall be amended and modified to create an equitable division of responsibilities or transfer the resp onsibilities to the Party that can perform them at a lesser cost. All other terms and conditions of the JOA shall remain in effect. Nash moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a rol l call vote with Potts absent. 8. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS POSITION DELETION Economic Development and Community Affairs is seeking approval of the deletion of one (1) part -time non-eligible, 1,000 hours General Fund/General Purpose Techni cal Assistant position. The change will result in a savings to be applied to the County Executive FY 2011 -2014 budget task. The position is currently vacant, due to a retirement. The position involved web updating and maintenance, and those duties will be covered by current staff. Gosselin moved approval of the attached suggested resolution. Supported by Jackson. Motion carried on a roll call vote with Woodward voting no and Potts absent. 9. PLANNING AND ECONOMIC DEVELOPMENT – UPDATE ON OAKLAND COU NTY BROWNFIELD PROGRAM Planning & Building Committee Page 5 June 28, 2011 Brad Hansen gave a brief update on the Oakland County Brownfield Program. A list of the United States Environmental Protection Agency (USEPA) Assessment Projects was provided in the meeting packets for today’s meeting. Beginning in January of 2010, the County partnered with five communities for a coalition grant, which was awarded for an amount up to a million dollars. Those communities are Farmington Hills, Ferndale, Hazel Park, Madison Heights and Pontiac. In a year and a half they had 900 projects, and $800,000 of the million dollar grant was used to fund those projects. If all of these projects seek completion, it would equal a $246,610 investment for the County. Gosselin moved to receive and file the 2010 Oakland Count y Brownfield Consortium USEPA Assessment Projects list. Supported by Crawford. Motion carried on a voice vote. CONSENT AGENDA – INFORMATIONAL ITEMS A. Economic Development & Community Affairs Department – Community and Home Improvement Division – 2010 Mortgage Modification and Mortgage Scams Assistance (MMMSA) Grant Application B. Board of Commissioners – Oakland County International Airport – 2011 Grant Program Acceptance – Reconstruction of Terminal Parking Lot (Phase 2) C. Central Services/Support Services – County of Oakland Public Auction – Final Report of Sale D. Oakland County Building Authority Minutes of May 11, 2011 Nash moved to receive and file the items on the Consent Agenda. Supported by Runestad. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Commissioner Crawford informed the other commissioners that she visited the Farmers’ Market, and she was approached by one of the vendors who inquired about the possibility of an ATM machine being installed at the Farmers’ Market to make it easier for customers to access money for purchases. She talked with Art Holdsworth, Director, Facilities Management, and she said that he was looking into it. There being no further business to come before the Commi ttee, the meeting adjourned at 10:39 a.m. _________________________________ __________________________________ Planning & Building Committee Page 6 June 28, 2011 Pamela L. Worthington Jim VerPloeg Committee Coordinator Administrative Directo r NOTE: The foregoing minutes are subject to Committee approval.