Loading...
HomeMy WebLinkAboutMinutes - 2011.07.14 - 36550TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVID WOODWARD Minority Vice Chairperson July 14, 2011 Chairperson Middleton called the meeting of the Finance Committee to order at 9:02 a.m. in the Board of Commissioners' Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, David Potts, Jim Runestad, Kathy Crawford, Bill Dwyer, Helaine Zack, Tim Greimel, Nancy Quarles COMMITTEE MEMBERS ABSENT : None. OTHERS PRESENT ANIMAL CONTROL Larry Obrecht, Manager CIRCUIT COURT Kevin Oeffner, Administrator John Cooperrider, Business Manager COMMUNITY CORRECTIONS Barb Hankey, Manager DISTRICT COURT 52-1 Joyce Renfrow, Administrator Deborah Bigger, Account Clerk DISTRICT COURT 52-3 Renee Gille rt, Administrator ECONOMIC DEVELOPMENT & COMMUNITY Maureen Krauss, Director AFFAIRS EQUALIZATION Dave Hieber, Manager Kimberly Hampton, Technical Assistant FACILITIES MANAGEMENT Art Holdsworth, Director Bob Larkin, Manager FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief Lynn Sonkiss, Chief LaVerne Smith, Supervisor Sheila Cox, Supervisor Monica Tinsley, Analyst Nancy Falardeau, Analyst Linda Pearson, Analyst HUMAN RESOURCES Nancy Scarlet, Director Karen Jones, Manager Dana Cosby, Analyst Connie Srogi, Analyst PROSECUTOR’S OFFICE Terri Meiers, Administrative Supervisor PURCHASING Scott Guzzy, Chief SHERIFF Michael McCabe, Undersheriff OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long David Potts Jim Runestad Kathy Crawford Bill Dwyer Helaine Zack Tim Greimel Nancy Quarles FINANCE COMMITTEE Page 2 July 14, 2011 WATER RESOURCES COMMISSIONER Kevin Larsen, Deputy Michael McMahon, Assistant Chief Engineer BOARD OF COMMISSIONERS Jim Ver Ploeg, Administrative Director Harvey Wedell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Quarles moved approval of the previous minutes o f June 30, 2011 as printed. Supported by Dwyer. Motion carried on a voice vote. AGENDA The Chair noted that Item 13 would be carried forward to the next meeting as per the usual procedure. PUBLIC COMMENT Mr. Obrecht responded to a contract exception under Communication A , explaining that Animal Control had purchased cages, customized and installed them in the vans to be used by the part -time non-eligible staff. FY 2011 - FY 2013 CONTINGENCY REPORT The Contingency Fund balance of $301,917 was reduced by $77,309 to $224,608 with adoption of MR #11076 – Oakland County Apportionment Appropriation. Taub moved to receive and file the FY 2011 Contingency Report dated July 7, 2011. Supported by Long. Motion carried on a voice vote. CONSENT AGENDA 1a. MR #11147 – BOARD OF COMMISSIONERS – TRI-PARTY IMPROVEMENT PROGRAM FISCAL YEAR 2011 APPROPRIATION – GROVELAND TOWNSHIP GRAVEL ROAD IMPROVEMENT – PROJECT NO. 50941 Introduced by Commissione r Nuccio, the resolution approves the project submitted by Groveland Township as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s one-third share of funding from the General Fund Designated Fund Balance. T he program consists of gravel roads. A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the Township is included. A budget amendment of $10,585 will be made as outlined in the Fiscal Note. 1b. MR #11150 – BOARD OF COMMISSIONERS – TRI-PARTY IMPROVEMENT PROGRAM FISCAL YEAR 2011 APPROPRIATION – OAKLAND TOWNSHIP GRAVEL ROAD IMPROVEMENT – PROJECT NO. 50911 FINANCE COMMITTEE Page 3 July 14, 2011 Introduced by Commissioner Gingell, the resolution approves the project submitted by Orion Township as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s one - third share of funding from the General Fund Designated Fund Balance. The program consists of gravel roads. A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the Township is included. A budget amendment of $19,450 will be made as outlined in the Fiscal Note. 1c. MR #11149 – BOARD OF COMMISSIONERS – TRI-PARTY IMPROVEMENT PROGRAM FISCAL YEAR 2011 APPROPRIATION – TOWNSHIP OF ROSE, ROSE CENTER ROAD WEST OF MILFORD ROAD – PROJECT NO. 50961 Introduced by Commissioner Hoffman, the resolution approves the project submitted by the Township of Rose as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s one -third share of funding from the General Fund Designated Fund Balance. The program consists of approach paving, culvert replacement and a hill cut on Rose Center Road west of Milford Road . A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the Township is included. A budget amendment of $9,159 will be made as outlined in the Fiscal Note. 1d. MR #11148 – BOARD OF COMMISSIONERS – TRI-PARTY IMPROVEMENT PROGRAM FISCAL YEAR 2011 APPROPRI ATION – ADDISON TOWNSHIP – GRAVEL ROAD IMPROVEMENT – PROJECT NO. 50981 Introduced by Commissioner Nuccio, the resolution approves the project submitted by the Township of Addison as eligible for Tri-Party Road Improvement Program funding and authorizes th e release of the County’s one -third share of funding from the General Fund Designated Fund Balance. The program consists of gravel roads. A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the Township is included. A budget amendment of $21,000 will be made as outlined in the Fiscal Note. Crawford moved approval of the attached suggested Fiscal Notes for Consent Items 1a -1d. Supported by Dwyer. Motion carried unanimously on a roll call vote with Woodward and Greimel absent. REGULAR AGENDA 2. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE TOWNSHIP OF HOLLY AND THE CHARTER TOWNSHIP OF ORION AND THE CITI ES OF AUBURN HILLS, VILLAGE OF CLARKSTON, HUNTINGTON WOODS AND PLEASANT RIDGE Equalization is requesting authorization to enter into contracts with the above -named communities to provide equalization services July 1, 2011 through June 30, 2013 that includ e original assessments, reappraisals and file maintenance. Real property descriptions shall be rendered for the sum of $15.90 each year and personal property descriptions for the sum of $12.40 each year. Payments are due as outlined in the contract. Reve nues and expenditures associated with these contracts are included in the FY 2011 Budget as well as the County Executive’s Recommended FY 2012 – 2014 Budget. Zack moved approval of the attached suggested Resolution . Supported by Long. Motion carried on a roll call vote with Woodward and Greimel absent. 3. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS – MICHIGAN FINANCE COMMITTEE Page 4 July 14, 2011 DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN AND APPLICATION FOR FY 2012 Community Corrections is reque sting authorization to submit its application and comprehensive plan to the Michigan Department of Corrections (MDOC) for Fiscal Year (FY) 2012 funding of $1,795,303. The application is $18,536 less than the previous award for F Y 11. The MDOC holds all residential services contracts and is responsible for payment and billing of the Probation residential Centers in the amount of $2,132,513 but the County is responsible for requesting the allocation and tracking the costs. The remaining requested funding of $1,795,303 will be used to continue funding of positions and other expenditures as detailed in the Fiscal Note and Schedule A. The application amount is included in the FY 2012 Special Revenue Budget. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote Woodward and Greimel absent. 4. MR #11140 – SHERIFF’S OFFICE – NARCOTICS ENFORCEMENT TEAM (NET) INTERLOCAL AGREEMENT WITH THE CITY OF ROCHESTER The Sheriff is requesting authorization to enter into an Interlocal agreement with the City of Rochester who has requested to join the Oakland County Narcotics Enforcement Team (NET). One unmarked vehicle with a radio and prep will be added to the County fl eet. Capital acquisition funding of $17,000 for a used car, preparation labor and parts is available in the Law Enforcement Enhancement account . Funding in the Sheriff’s Office General Fund budget is available to cover annual operating expenses as detail ed in the Fiscal Note. The FY 2011 budget and FY 2012 -2014 County Executive Recommended Budget will be amended as outlined in the Fiscal Note. Dwyer moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Woodward and Greimel absent . 5. MR #11141 – 52-1 NOVI DISTRICT COURT POSITION DELETION/CREATION In response to its budget task for FY 2011, the 52-1 District Court is requesting authorization to delete one full-time non-eligible 2,000 hours District Court Clerk I position and create one part -time non-eligible 1,000 hours District Court clerk I position effective 10/01/10. This action will result in a savings of $15,574 for FY 11 and $16,133 for FY 2012 -2014, which is included in the County Executive’s Recommended Budget. An amendment to the FY 2011 budget will be made as detailed in the Fiscal Note. Long moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Woodward and Greimel absent . 6. MR #11142 – 52-3 ROCHESTER HILLS DISTRICT COURT POSITION DELETIONS/CREATIONS In response to its budget task for FY 2011, the 52-3 District Court is requesting authorization to delete one full-time eligible (FTE) District Court Clerk II position effective 01/05/11, one FTE District Court Clerk II position effective 03/12/11, one FTE Probation Officer III position effective 05/13/11 and create one full-time non-eligible (FTNE) 2,000 hours District Court Clerk II pos ition effective 01/05/11, two PTNE 1,000 hours District Court Clerk II positions effective 03/12/11, delete one PTNE District Court II position effective 10/01/12 and create one FTNE 2,000 hours Probation Officer II position 05/21/11. This action will re sult in a savings of $48,934 for FY 11 and $59,802 for FY 2012, $75,746 for FY 13 and 14. These savings are FINANCE COMMITTEE Page 5 July 14, 2011 included in the County Executive’s Recommended Budget. An amendment to the FY 2011 budget will be made as detailed in the Fiscal Note. Crawford moved approval of the attached suggested Fiscal Note . Supported by Runestad. Motion carried unanimously on a roll call vote with Woodward and Greimel absent . 7. MR #11143 – CIRCUIT COURT – FY 2011 – FY 2014 BUDGET TASK In response to its FY 2011 budget task, the Circuit Court is requesting authorization to delete one full -time eligible (FTE) Senior Court Reporter position (appointed) and one FTE Secretary III position effective 10/01/10, downward reclassification of one FTE Caseflow/Alternative Dispute R esolution Supervisor position to an FTE Officer Supervisor II classification effective 04/23/11, create one FTE Court Clerk position and one part-time non-eligible Secretary III position effective 10/01/10. This action will result in a savings of $92,595 for FY 2011 and savings of $101,896 for FY 2012 -2014, which are included in the County Executive’s Recommended Budget. An amendment to the FY 2011 budget will be made as detailed in the Fiscal Note. Taub moved approval of the attached suggested Fiscal N ote. Supported by Crawford. Motion carried unanimously on a roll call vote with Woodward and Greimel absent . 8. MR #11135 – WATER RESOURCES COMMISSIONER – OAKLAND-MACOMB INTERCEPTOR DRAIN DRAINAGE DISTRICT FULL FAITH AND CREDIT RESOLUTION The Water Resources Commissioner is requesting authorization, on behalf of the Drainage Board for the Oakland-Macomb Interceptor Drain Drainage District, that the Board of Commissioners pledge the full faith of the County of Oakland for payment of principal and inter est on the Oakland-Macomb Interceptor Drain Drainage District Bonds (Limited Tax General Obligation), Series 2011A, in an amount not to exceed $50,000,000, to be used for design and construction of certain projects and reha bilitation of the Interceptor. The Bonds shall bear an interest rate, matur e in such amounts and times pursuant to a resolution determined by the Drainage Board . All or a portion of the bonds will be sold to the Michigan Finance Authority under the State Revolving Fund Program at approxima tely 2.50% interest for twenty years. Macomb County is expected to adopt a similar resolution pledging its full faith and credit. Of the estimated project cost of $50,000,000 48.50% or $24,250,000 will be apportioned to Public Corporations within Oakland County and 51.50% or $25,750,000 to Public Corporations within Macomb County through a special assessment roll as detailed in the Fiscal Note. No budget amendment is required. Taub moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Greimel absent . 9. MR #11137 – FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – APPROVAL OF JOINT OPERATING AGREEMENT BETWEEN THE OAKLAND COUNTY SHERIFF’S OFFICE AND 52-3 DISTRICT COURT Facilities Management is requesting authorization of a Joint Operating Agreement between Oakland County and the City of Rochester Hills for operation and maintenance of the 52 -3 District Court Building and Rochester Hills Substation, including buildings, grounds, parking lots, utilities and all other aspects related to same through 03/31/16. The JOA includes a schedule of responsibilities for each entity and will be reviewed on an annual basis to determine that costs are being divided equitably. Both pa rties will perform a periodic “true-up” whereby the County will pay Rochester Hills if Rochester Hills costs exceed the County’s costs or will invoice Rochester Hills if the County’s costs exceed the City’s. Funding for the FINANCE COMMITTEE Page 6 July 14, 2011 County’s costs is included in the Facilities budget. A JOA has been in place since December 11, 2003. Long moved to report to recommend that the resolution be amended to strike “Sheriff’s Office and 52-3 District Court” and insert instead “and the City of Rochester Hills” in the title of both the resolution and the Fiscal Note. Supported by Runestad. Motion carried unanimously on a roll call vote with Greimel and Quarles absent. Taub moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Greimel and Quarles absent. 10. MR #11139 – ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS POSITION DELETION In response to its FY 2011 -2014 budget task, Economic Development and Community Affairs is requesting authorization to delete one part-time non-eligible 1,000 hours Technical Assistant position. Savings for FY 11 are $4,249 and $18,543 for FY 2012 -2014, which is included in the County Executive’s Recommended Budget. A budget amendment for FY 11 will be made as outlined in t he Fiscal Note. Long moved approval of the attached suggested Fiscal Note. Supported by Runestad. Motion carried unanimously on a roll call vote with Greimel absent . 11. MR #11136 – THE DEPARTMENT OF FACILITIES AND MANAGEMENT/PARKS AND RECREATION COMMISSION – REQUEST TO GRANT EASEMENT FOR UNDERGROUND GAS PIPELINE TO CONSUMERS ENERGY COMPANY – ORION OAKS COUNTY PARK On behalf of the Parks and Recreation Commission, Facilities Management is requesting approval o f a twelve-foot easement within Orion Oaks County Park for an underground gas pipeline and related appurtenances to connect the new Orion Township Senior Center to an existing Consumers Energy Company 8” high -pressure gas main pipeline. There is no fiscal responsibility to the County. Long moved to recommend approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Greimel absent. 12. TELEPHONE OPERATING SURCHARGE PARITY TASK FORCE - FINDINGS AND RECOMMENDATIONS ON PARITY ISSUE Members of the Task Force included Commissioners Dwyer, serving as Chair, Commissioners Potts and Woodward, Undersheriff McCabe, Joe Sullivan (IT/CLEMIS), and Police Chiefs Robert Stevenson of Livonia and David Molloy of Novi (CLEMIS Chair). In anticipation of a July 11, 2011 meeting of the Strategic Planning Committee (SPC) of CLEMIS to develop a recommendation for a percentage increase for both internal and external agencies (non -Oakland County units), the Task Force held a final meeting on June 30 and reported that SPC’s recommendation of a percentage increase would be brought to the Finance Committee, that this percentage increase would be used as a base for a five -year approach to gradually increase the rates to achieve parity and that a long-term goal would be creation of a separate collaborative authority comprised of CLEMIS members and either facilitated by the State or as a stand- alone authority. A copy of the Phase I – CLEMIS Cost Study dated May 20, 2011 was also provided to the committee. Mr. Daddow summarized the Phase I Cost Study and explained that the SPC makes decisions on major changes to the CLEMIS program. Phase I identifies cost by product, allocation of those costs and revenue FINANCE COMMITTEE Page 7 July 14, 2011 contributed from inside and outside of the County to each product. Capital costs of $3.5 million are paid entirely by the county and are to be addressed by Phase II. SPC met and adopted a resolution recommending that no existing entity after September 30, 2011 would pay a premium of 25% above what they are paying today . This will protect the current group so they know they will not be hit with a big increase and any new entities would understand they have to pay a premium. Membership applications in by September 30 would be considered for the old rates. Starting July 1, 2012 there would be 5/5/5% increases for in county and 8/8/8% increase for out county agencies. The resolution also asks county commissioners to assist with outreach efforts. Establishment of an authority was not well received as it could mean that Oakland County would lose control. Mr. Hess from IT/CLEMIS will be looking at other fees and services provided to help close the funding gap but this will not solve the long-term problem. Mr. Daddow continued to explain that Oakland County’s major concern is loss of law enforcement data. New World, a private vendor, has picked up Sterling Heights in Macomb County and is trying to obtain other police departments . CLEMIS efforts to get the City of Detroit to participate are ongoing. Another issue relates to one of the County’s UASI grants which is under review by a federal auditor who determined that the grant did not meet data sharing requirements . The auditor is looking at this from a Fusion Center standpoint and may not recognize that a records management system is needed to collect the law enforcement data for transfer to the Fusion Center. There are 110 agencies using the CLEMIS system on a 24/7 basis, which includes various federal agencies. The Department of Justice has recognized CLEMIS as a regional model for data collection. The Administration believes their position will be sustained. These grants were specifically for O akland County units who gave up individual grants on behalf of the region. Commissioner Dwyer expressed his support for the proposed increases but acknowledged his concerns about continuing to increase costs and the impact that a private vendor will have on the program. Commissioner Woodward indicated that he was willing to engage his communities in this discussion but expressed concerns about the increases not addressing the capital costs. Commissioner Potts stated that he was concerned as to the risk to citizens if the system broke down and the maintenance and recovery costs for local communities but would suppor t the effort based on those concerns and recommendations reported today. Dwyer moved to receive and file the report. Supported by Taub. Motion carried on a voice vote. 13. DEPARTMENT OF MANAGEMENT AND BUDGET – FSICAL YEAR 2011 SECOND QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS This item will be carried forward to the next regular meeting of Finance on July 28, 2011. 14. DEPARTMENT OF MANAGEMENT AND BUDGET – COUNTY EXECUTIVE’S RECOMMENDED FY 2012-2014 BUDGET AND OVERVIEW OF REVENUE AND NON -DEPARTMENTAL BUDGET AND SALARY RECOMMENDATIONS Mr. Soave reviewed the budget overview material provided to committee members for the FY 2012 – FY 2014 County Executive Recommended Budget, dated July 14, 2011. His explanation included a review of the various funds and more specifically how they interact with the General Fund, property tax collections and other revenue. FY 2014 includes money to pay interest on tax anticipation notes when the Revenue Sharing Fund is depleted. A proposed 0% salary increase fo r FY 2012 is included in the proposed budget. Building rates were reduced but have now increased as costs are continuing to go up. No assumptions have been included regarding proposed state legislation that would impact County employee health care costs. Copies of the categorical budget analysis and budget tasks will be provided to commissioners prior FINANCE COMMITTEE Page 8 July 14, 2011 to the next Finance meeting. Chairperson Middleton announced that budget hearings would be scheduled for July 28, August 11, August 18 after the Board meeting and August 25. Elections/departments/divisions will be contacted via email t o schedule their budget hearings for the dates indicated. Finance Committee meetings will be gin at their regular 9:00 a.m. time with b udget hearings to begin at 10:00 a.m . The Finance meeting for August 18 will begin at 10:00 a.m. Specific questions were drafted to send out in the same email to schedule hearings so that elected and their staff could r espond to those questions during budget hearings. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of June, 2011 B. Health and Human Services – Homeland Security Division – 2011 Emergency Operations Center Grant Program – Grant Application C. Notice of Hearing July 11, 2011 @ 7 p.m. – Katcon USA, Inc. Request for Industrial Facilities Exemption Certificate for facility at 2965 Lapeer Rd., Auburn Hills, MI 48326 D. Moody’s Midwest Regionals – Implications of a U.S. Rating Action Dwyer moved to receive and file the communication s with the addition of Communication D . Supported by Quarles. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 11:30 a.m. ________________________ _______________________________ Helen A. Hanger Jim Ver Ploeg Senior Committee Coordinator Administrator Director NOTE: The foregoing minutes are subject to Committee approval.