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HomeMy WebLinkAboutMinutes - 2011.08.09 - 36556 August 9, 2011 The meeting was called to order by Chairperson Potts at 9:30 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac , Michigan COMMITTEE MEMBERS PRESENT: David Potts, Philip Weipert, Jim Nash, Robert Gosselin, Jim Runestad, Janet Jackson, Dave Woodward, Gary McGillivray COMMITTEE MEMBERS ABSENT WITH NOTICE: Kathy Crawford and Beth Nuccio OTHERS PRESENT: CHILDREN’S VILLAGE Jody Overall, Manager FACILITIES MANAGEMENT Art Holdsworth, Director Paul Hunter, Manager, Facilities Engineering BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Potts led the Committee in the Pledge of Allegiance. PUBLIC COMMENT None. APPROVAL OF THE MINUTES Nash moved approval of the minutes of July 26, 2011, as printed. Supported by Jackson. Motion carried on a voice vote. AGENDA ITEMS 1. DEPARTMENT OF FACILITIES MANAGEMENT/CHILDREN’S VILLAGE – CHILDREN’S VILLAGE ATHLETIC TRACK REPAVING PROJECT BOUNDARY SUR VEY The athletic track at Children’s Village was constructed in 1988, and in 2 3 years it has deteriorated, and Facilities Management and Children’s Village are seeking Board approval to repave and re -stripe the parking OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Robert Gosselin Jim Runestad Kathy Crawford Beth Nuccio Janet Jackson Dave Woodward Gary McGillivray DAVID POTTS Chairperson PHILIP WEIPERT Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 August 9, 2011 lot. Children’s Village has money in its budget to handle this project, which is estimated at $48,000. Bids were received, and the lowest, responsible bidder was Total Asphalt Paving, Inc. of Washington, MI with a bid in the amount of $43,779. If approved, the athletic track will be repaved in September. Nash moved approval of the attached suggested resolution . Supported by McGillivray . Motion carried unanimously on a roll call vote with Crawford, Nuccio and Woodward absent. 2. FACILITIES MANAGEMENT/FACILIT IES PLANNING & ENGINEERING – WATER TOWER RESTORATION PROJECT Mr. Hunter indicated that the water tower was constructed in 1961 to help with the water pressure to the Courthouse Tower building. Since that time water pressure by the City of Pontiac has improved, and the water tower now serves as a back -up for possible loss of water pressure or pump malfunct ion. An inspection was done in 2005, and it was determined that significant maintenance such as repair/repainting of the steel parts, as well as safety upgrades to meet current safety regulations would be necessary to remain functional. The project was bid twice, and only one bid response was received, and it was higher than the $350,000 estimate that was included in the Capital Improvement Program. The current estimated cost of the Water Tower Restoration Project is $420,000, which includes $361,830 for restoration, $23,000 for design consultant, $9,200 for a logo and $25,970 for contingency. Weipert moved to report to the Finance Committee with the recommendation that funding for the total project cost of 420,000, including contingency, be approved. Supported by Runestad. ROLL CALL VOTE: AYES: Weipert, Nash, Woodward, Potts (4) NAYS: Gosselin, Runestad, Jackson, McGillivray (4) Motion failed for lack of a majority vote. 3. FACILITIES MANAGEMENT 2012-2016 CAPITAL IMPROVEMENT PROGRAM – BUILDINGS & UTILITIES BUILDINGS In the Building Projects section of the 2012 – 2016 Capital Improvement Program there are seven (7) projects totaling $7,260,000, five of which are designated for 2012 totaling $4.1 million. Projects include: 1. Roof Replacement Program for Children’s Village H Building, as well as replacing roof seams on other buildings on the Service Center. 2. Electrical Upgrades to County Buildings 3. Elevator Maintenance 4. Medical Care Facility Mechanical Upgrades /Community Mental Health Authority L ease 5. Move Libraries to Pontiac Health or Medical Care Facility 6. North Oakland Health Center Renovation – Phase 3 7. Courthouse Chiller Replacements Nash moved to report to the Finance Committee with the recommendation that the Buildings Section of the 2012-2016 Capital Improvement Program, a conceptual identification of possible future capital Planning & Building Committee Page 3 August 9, 2011 improvement needs, be approved in the amount of $7,260,000, as outlined in the attached report. Supported by Runestad. Motion carried unanimously on a roll call vote w ith Runestad, Crawford and Nuccio absent. UTILITIES In the Utilities, Roads and Parking Lot Projects section of the 2012 -2016 Capital Improvement Program there are seven (7) projects totaling $7,500,000, four of which are designated for 2012 totaling $1.2 million, which includes grant funds totaling $250,000 . Projects include: 1. Parking Lot Paving Program 2. Service Center Walkways – Grant Match 3. Water Main Replacement 4. Chiller Replacement Program – retrofitting CFC-containing chillers at Information Technology 5. Steam Tunnel Repair (38E)/Geothermal Conversion 6. Service Center Road Repair 7. Mainland Drain Improvement – Phase 2 Nash moved to report to the Finance Committee with a recommendation that the Utilities Section of the 2012-2016 Capital improvement Program, a conceptual identification of possible future capital improvement needs, be approved in the amount of $7,500,000, as outlined in the attached report. Supported by Runestad. Motion carried unanimously on a roll call vote with Runestad, Crawford and Nuc cio absent. Motion carried unanimously on a roll call vote with Potts absent. 4. DEPARTMENT OF FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR REPAVING OF OAK POINTE NORTHEAST AND SOUTHEAST PARKING LOTS Facilities Management is seeking committee approval to receive bids for the repaving of Oak Pointe Northeast and Southeast Parking Lots. This project was originally projected for 2014; however, since the recent relocations to Oak Pointe of Community Correction s and the Sheriff’s “Results” program have caused an increase of vehicle traffic on site, the four parking lots are subjected to increased wear and tear. The lots are now in very poor condition, as they have not been repaved since 1996. This project woul d be for repaving the northeast and southeast parking lots. Facilities Management are proposing closing the entrance drive from Elizabeth Lake Road and create two new entrances, one at either end of the property, one that will come into the two east lots and one that would come into the two west lots. Woodward moved to authorize Facilities Management to receive bids for the repaving of Oak Pointe Northeast and Southeast Parking Lots. Supported by Jackson. Motion carried unanimously on a roll call vote with Runestad, Crawford and Nuccio absent. CONSENT AGENDA – INFORMATIONAL ITEMS None Planning & Building Committee Page 4 August 9, 2011 OTHER BUSINESS/ADJOURNMENT Jody Overall invited the Commissioners to the Fun Day for Kids at Children’s Village on August 18 th, at 11:30 a.m. Fliers were submitted today for the commissioners on this event. There being no further business to come before the Commi ttee, the meeting adjourned at 11:00 a.m. _________________________________ __________________________________ Pamela L. Worthington Jim VerPloeg Committee Coordinator Administrative Directo r NOTE: The foregoing minutes are subject to Committee approval.