Loading...
HomeMy WebLinkAboutMinutes - 2011.08.23 - 36560 August 23, 2011 The meeting was called to order by Chairperson Potts at 9:37 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac , Michigan COMMITTEE MEMBERS PRESENT: David Potts, Philip Weipert, Jim Nash, Robert Gosselin, Jim Runestad, Beth Nuccio, Janet Jackson, Dave Woodward , Gary McGillivray COMMITTEE MEMBERS ABSENT WITH NOTICE: Kathy Crawford OTHERS PRESENT: PLANNING & ECONOMI C DEVELOPMENT Dan Hunter, Manager Mary Langhauser, Supervisor Bret Rasegan, Supervisor Nina Ignaczak, Senior Planner Whitney Calio, Envir. Prog. Coord., Waste Management FACILITIES MANAGEMENT Art Holdsworth, Director Mike Hughson, Property Manage r Paul Hunter, Manager, Facilities Engineering HUMAN RESOURCES Connie Srogi, Analyst PARKS & RECREATION COMMISSION Dan Stencil, Executive Officer BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Potts led the Committee in the Pledge of Allegiance. PUBLIC COMMENT None. APPROVAL OF THE MINUTES McGillivray moved approval of the minutes of August 9, 2011, as printed. Supported by Jackson. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Robert Gosselin Jim Runestad Kathy Crawford Beth Nuccio Janet Jackson Dave Woodward Gary McGillivray DAVID POTTS Chairperson PHILIP WEIPERT Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 August 23, 2011 AGENDA ITEMS 1. DEPARTMENT OF ECONOMIC DEVELOPME NT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2011 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR COM MUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARNERSHIPS PROGRAM (HOME) AND EMERGENCY SHELTER GRANT (ESG) PROGRAMS The U.S. Department of Housing and Urban Developme nt (HUD) has awarded Oakland County a consolidated 2011 program year grant packa ge totaling $6,416,309, which includes $5,178,104 from the U.S. Department of Housing and Urban Developmen t, $600,000 in estimated Home Improvement Revolving Loan Funds, $300,000 in estimated HOME Program Income and a required County match of $338,205 for the HOME Program grant. The granting period is from May 1, 2011, through April 30, 2012. There are changes in funding of one position in Fiscal Services, due to the decline in revenue of this grant, to 50% funding, and one position in Waste Resource Mana gement will change from partial SR funding (40%) to full GF/GP funding, which is currently recommende d to be effective with the FY 2012 budget, and one General Funded/General Purpose position funded by the Board of Commissioners with a sunset date of Septe mber 30, 2013. Future level of service, including personnel, will be contingent upon the level of Federal funding available for these programs. The Department of Human Resources submitted a revised resolution, copied in blue with amendments with regards to position changes and reflecting that the 2011 program year grant is $850,160 less than requested in the application. Gosselin moved approval of the attached suggested resolution. Supported by Nash. Nash moved to amend the resolution reflecting the proposed changes from the Human Resources Department, as follows: 1. Insert the following WHEREAS paragraphs between the 10 th and 11th WHEREAS paragraphs: WHEREAS the consolidated 2011 program year grant is $850,160 less than requested in the applicati on; and WHEREAS the grant currently funds 22 Special Revenue (SR) positions in the Economic Development & Community Affairs/Community & Home Improvement Division (1090611), and one GF/GP position in Planning & Economic Development Division (1090207); and one SR position in the Management & Budget/Fiscal Services Division (1020622); and WHEREAS the grant funds will not cover all of the position costs previously covered by the grant; therefore, it is requested to continue 22 SR positions in the Community & Improvement Division and continue and change funding of the positions listed below as follows: Position Number Classification Funding (1090611-05413) (1) FTE C&HI Assistant Special Revenue (1090611-01279,) (4) FTE C&HI Coordinator Special Revenue (03231, 03430, 06098) (1090611-02426 & 09522) (2) FTE Sr. C&HI Field Technician Special Revenue (1090611-03230 & 01768) (2) FTE C&HI Technician Special Revenue (1090611-01370) (1) FTE Grant Compliance & Program Special Revenue Coordinator (1090611-01371) (1) FTE Supv. – C&HI Admin. Services Special Revenue (1090611-03567 & 10806) (2) FTE C&HI Specialist Special Revenue Position Number Classification Funding (1090611-00999 & 03182) (2) FTE Supervisor C&HI Special Revenue (1090611-01457 & 09578) (2) FTE C&HI Field Technician Special Revenue (1090611-01708) (1) FTE Chief – C&HI Special Revenue (1090611-00993) (1) FTE Manager – C&HI Special Revenue (1090680-03354) (1) FTE Housing Counselor & Homeless Special Revenue Services Supervisor (1090680-00730) (1) FTE Sr. C&HI Specialist Special Revenue (1090611-05341) (1) PTNE Student Special Revenue Planning & Building Committee Page 3 August 23, 2011 Position Number Classification From To (1090611-10998) (1) FTE C&HI Specialist GF/GP BOC Sunset 9/30/13 (1020622-01702) (1) FTE Accountant III SR CDBG 100% SR CDBG 50% (1090207-09809) (1) FTE Environmental SR CDBG 40% GF/GP 100% Program Coord. 2. Add the following BE IT FURTHER RESOLVED paragraph between the 2 nd and 3rd WHEREAS paragraphs, as follows: BE IT FURTHER RESOLVED that change in funding of one position (1020622-01702) in Fiscal Services to partial SR funding (50%), one position (1090207-09809) in Waste Resource Management from partial SR funding (40%) to full GF/GP funding currently recommended to be effective with the FY12 budget, and one GF/GP position (1090611-10998) funding by the Board of Commissioners with a sunset date of September 30, 2013; and Supported by McGillivray. Motion to amend carried unanimously on a roll call vote with Crawford absent. Main motion, as amended, carried unanimously on a roll call vote with Crawford absent. 2. PLANNING & ECONOMIC DEVELOPMENT SERVICES DIVISION - MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY, OFFICE OF E NVIRONMENTAL ASSISTANCE, 2011 COMMUNITY POLLUTION PREVENTION GRANT ACCEPTANCE The Michigan Department of Environmental Quality, Office of Environmental Assistance has awarded $50,000 in grant funding, which includes a $33,861 in -kind match, in which $5,00 0 will be provided by Fishbeck, Thompson, Carr & Huber and $5,000 will be provided by WARM Training Center, a subcontractor for Fishbeck, Thompson, Carr & Huber. The remaining $23,861 will be provided by Oakland County. This is the first year of grant acceptance for this program, and the granting period is from September 15, 2011 through September 30, 2013. The funds will be used to work with urban communities in south Oakland County to develop a collaborative, coordinated local sustainability plan. Mr. Rasegan indicated that Corporation Counsel identified some issues relative to tax liability and the Freedom of Information Act , and the State of Michigan refused to discuss those, so the County noted those requested changes in the contract , and they are hoping that the State of Michigan will approve those requested changes in the contract . Gosselin moved approval of the attached suggested resolution , subject to the approval of the requested revisions by the State of Michigan. Supported by Nash. Motion carried on a roll call vote with Runestad voting no and Crawford absent. 3. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (SUNLOGICS MICHIGAN, LLC PROJECT) – CITY OF ROCHESTER HILLS Planning and Economic Development is seeking approval of the Sunlogics Michigan, LLC Project Area in the City of Rochester Hills. The proposed project cost is estimated at $3,950,000 and will entail the purchase of a building, leasehold improvements to the ex isting building, building interior upgrade/renovation to prepare for machinery installation, a power upgrade, new piping and specialty gases tank storage pads for the solar process, new electrical distribution inside the building, utility and shipping and receiving docks modifications to suit product needs. The County will assist Sunlogics Michigan, LLC in obtaining bonds for this project Planning & Building Committee Page 4 August 23, 2011 Weipert moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously o n a roll call vote with Crawford absent. 4. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (SUNLOGICS MICHIGAN, LLC PROJECT) – CITY OF ROCHESTER HILLS Planning and Economic Development is s eeking approval of the appointments of Ed Anzek and Keith Sawdon to the Board of Directors of the Economic Development Corporation of the County of Oakland for the Sunlogics Michigan LLC Project. Weipert moved approval of the attached suggested resoluti on. Supported by McGillivray. Motion carried unanimously on a roll call vote with Crawford absent. 5. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PR OJECT DISTRICT AREA (SUNLOGICS INC. PROJECT) – CITY OF ROCHESTER HILLS Planning and Economic Development is see king approval of the Sunlogics, Inc. Project Area in the City of Rochester Hills. The proposed project cost is estimated at $13,750,000 and involves the purchase of solar panel manufacturing machinery, the relocation and installation of a solar panel manufacturing plant from New Jersey, deposition process/laser machinery clean rooms, and ramp -up of manufacturing process. The County will assist Sunlogics, Inc. in obtaining bonds for this project. Nuccio moved approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Crawford absent. 6. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL E DC DIRECTORS (SUNLOGICS INC. PROJECT) – CITY OF ROCHESTER HILLS Planning and Economic Development is seeking approval of the appointments of Ed Anzek and Keith Sawdon to the Board of Directors of the Economic Development Corporation of the County of Oakla nd for the Sunlogics Inc. Project. McGillivray moved approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Crawford absent. 7. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF LEASE AGREEMENT WITH THE OAKLAND COUNTY MEDICAL CONTROL AUTHORITY, BUILDING 36 EAST The Oakland County Medical Control Authority (OCMCA) was created pursuant to Public Act 368 of 1978 to organize, operate and maintain a quality emergency medical servic es system in Oakland County. The Medical Authority has occupied space on County grounds since 1995. They had operated through a letter of Planning & Building Committee Page 5 August 23, 2011 agreement with the County. County Administrative staff, with the concurrence of the Medical Control Authority staff, has determined that, in the best interest of the parties involved, the Medical Control Authority should be relocated to the Pontiac Health Center, which is Building 36 East on the County campus. Facilities Management is seeking approval of a lease agree ment between the County of Oakland and the OCMCA for use of portions of the Pontiac Health Center at 1200 North Telegraph Road, Building 36E, specifically Rooms 19, 20 and 20A, which are in the basement , and Rooms 200, 201, 202, 203, 204, 205, 206 and 207 on the first floor, as well as the shared training room. The term of this lease will be for five years beginning on June 22, 2011 and ending on June 21, 2016. The OCMCA would pay $1.00 annually for rent. Runestad moved approval of the attached sugges ted resolution. Supported by Gosselin. Woodward moved to amend the resolution, as follows: 1. Revise the NOW THEREFORE BE IT RESOLVED paragraph by deleting the period at the end and adding the following language: for use of portions of the Pontiac Health Center, 1200 North Telegraph Road, Building 36 East, specifically rooms 19, 20, and 20A in the basement; rooms 200, 201, 202, 203, 204, 205, 206 and 207 on the first floor; and shared training room (“Premises”). 2. Insert the following BE IT FURTHER RESOLV ED paragraphs immediately after the NOW THEREFORE BE IT RESOLVED paragraph: BE IT FURTHER RESOLVED that the Term of this Lease shall be for five (5) years beginning on June 22, 2011 and shall end on June 21, 2016. BE IT FURTHER RESOLVED that the Lease ma y be renewed for an additional five (5) year term upon mutual written agreement as negotiated between Tenant and the Departments of Facilities Management and Corporation Counsel. Motion to amend carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote with Crawford absent. 8. FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – INDEPENDENCE OAKS – NORTH OTTMAN LEAHY LEASE The Department of Facilities Management and the Parks and Recreation Commission are seeking appro val of a lease agreement between the County of Oakland and Kristy Ottman Leahy. This lease agreement is to allow Ms. Leahy to occupy a 760 square foot house located on the grounds of the Independence Oaks County Park. The lease period would run from Sept ember 15, 2011 through September 14, 2016. Under the terms of the lease agreement Ms. Leahy would pay rent as described in the lease as well as utility costs. The amount of the rent would be deposited in the Oakland County Parks and Recreation Rental Hou se Revenue Fund. Nuccio moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Crawford absent. 9. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – OAK POINTE NORTHEAST AND SOUTHEAST PARKING LOT REPAVING PROJECT Planning & Building Committee Page 6 August 23, 2011 Facilities Management/Facilities Engineering is seeking approval of the Oak Pointe Northeast and Southeast Parking Lot Repaving Project. This project specifically entails repaving the northeast and southeast parking lots at Oak Pointe, which is on Elizabeth Lake Road. The northeast lot services the employees of the Friend of the Court, and the southeast lot services all the public that come to both of the buildings. This project was originally scheduled under the Capital Improvement Program for 2014; however, since this parking lot has significantly deteriorated, they are requesting that this project be moved forward . Six bids were received for this project, and the lowest, responsible bidder is T & M Asphalt Pavi ng, Inc. of Milford, MI with a bid in the amount of $439,500. The bids included an alternate deduction, of which reduces the stages of work from 4 stages to 2 stages, and T & M quoted a $30,000 deduction for that. T & M also included a voluntary alternate deduction, which changes the asphalt mix design, of $15,000. Facilities Management/Facilities Planning & Engineering is requesting authorization to transfer funding in the amount of $420,000 from the Capital Improvement Program/Building Fund to the Proj ect Work Order Fund for this project. Nash moved to report to the Finance Committee with the recommendation that the County enter into a contract with T & M Asphalt Paving, Inc. of Milford in the amount of $394,500 and that funding for the total project cost of $420,000, including contingency, be approved. Supported by McGillivray. Motion carried unanimously on a roll call vote with Crawford absent. CONSENT AGENDA – INFORMATIONAL ITEMS A. Oakland County Building Authority Minutes of July 13, 2011 Potts moved to receive and file the item on the Consent Agenda. Supported by Gosselin. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:50 a.m. _________________________________ __________________________________ Pamela L. Worthington Jim VerPloeg Committee Coordinator Administrative Directo r Planning & Building Committee Page 7 August 23, 2011 NOTE: The foregoing minutes are subject to Committee approval.