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HomeMy WebLinkAboutMinutes - 2011.08.25 - 36563TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVID WOODWARD Minority Vice Chairperson August 25, 2011 Chairperson Middleton called the meeting of the Finance Committee to order at 9:07 a.m. in the Board of Commissioners' Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, David Potts, Jim Runestad, Kathy Crawford, Bill Dwyer, Helaine Zack, Tim Greimel and Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT HEALTH DEPARTMENT Kathleen Forzley, Manager CHILDREN’S VILLAGE Jody Overall, Manager FACILITIES MANAGEMENT Art Holdsworth, Director Paul Hunter, Manager MANAGEMENT & BUDGET Antonio Pisacreta, Analyst FISCAL SERVICES Lynn Sonkiss, Chief Gaia Piir, Grant Compliance Coordinator Leo Lease, Analyst Monica Tinsley, Analyst Prentiss Malone, Jr., Analyst HUMAN RESOURCES Connie Srogi, Analyst COMMUNITY CORRECTIONS Bob Gatt, Chief ECONOMIC DEVELOPMENT Karry Rieth, Manager SHERIFF’S OFFICE Undersheriff McCabe Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Jim Ver Ploeg, Administrative Director Harvey Wedell, Sr. Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Dwyer moved approval of the previous minutes o f August 11, 2011 as printed. Supported by Quarles. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long David Potts Jim Runestad Kathy Crawford Bill Dwyer Helaine Zack Tim Greimel Nancy Quarles FINANCE COMMITTEE Page 2 August 25, 2011 AGENDA Chairperson Middleton announced an addition to the Agenda, Item 2a: Sheriff’s Office – Contract for Auxiliary Deputy Services in the City of Royal Oak 2011 . The Finance Committee will consider Item 6 – MR #11182 – Facilities Management/Children’s Village – Children’s Village Athletic Track Repaving Project even though it has not been considered by the General Government Committee yet. The title of Item 8 will be changed to correctly read: Planning & Economic Development Division Michigan Department of Environmental Quality, Office of Environmental Assistance, 2011 Community Pollution Prevention Grant Acceptance . There were no objections. PUBLIC COMMENT None FY 2011 - FY 2013 CONTINGENCY REPORT The FY 11 Contingency Fund show s a balance of $224,608. The grant match required for Item 9 – Community & Home Improvement Division – 2011 Annual Action Plan and Consolidated Grant Acceptance for CDBG, HOME and ESG Program and 2010 Annual Action Plan Amendment will affect the Contingency fund. Zack moved to Receive & File the Contingency Report dated 8/18/2011 . Supported by Crawford. Motion carried on a voice vote. CONSENT AGENDA 1a. MR # 11185 SHERIFF’S DEPARTMENT – CONTRACT FOR COURT SECURITY AT THE 43rd DISTRICT COURT – MADISON HEIGHTS FOR 2012/2013/2014 The 43rd District Court in Madison Heights is requesting that the Sheriff continue to provide security to the Court with PTNE Court Deputies through Septem ber 2014. This resolution requests that two PTNE 1,000 hrs/yr Deputy II positions be continued and reviewed in the budget process. The operating revenue and expenses generated by this contract total $39,010 in Fiscal Year 2012, $39,475 in Fiscal Year 2013 and $39,971 in Fiscal Year 2014. 1b. MR # 11187 SHERIFF’S DEPARTMENT – CONTRACT FOR COURT SECURITY AT THE 43rd DISTRICT COURT – HAZEL PARK FOR 2012/2013/2014 The 43rd District Court in Hazel Park is requesting that the Sheriff continue to provide securi ty to the Court with PTNE Court Deputies through September 2014. This resolution requests that two PTNE Deputy II positions be increased from 1,480 to 1,720 hours per year and be continued and reviewed in the budget process. The operating revenue and exp enses generated by this contract total $65,924 in Fiscal Year 2012, $66,650 in Fiscal Year 2013 and $67,422 in Fiscal Year 2014. FINANCE COMMITTEE Page 3 August 25, 2011 1c. MR #11184 SHERIFF’S DEPARTMENT – CONTRACT FOR COURT SECURITY AT THE 47 TH DISTRICT COURT – FARMINGTON HILLS FOR 2012/201 3/2014 The 47th District Court in Farmington Hills is requesting that the Sheriff continue to provide security to the Court with PTNE Court Deputies through September 2014. This resolution requests that three PTNE 1,000 hrs/yr Deputy II positions be continued and reviewed in the budget process. The operating revenue and expenses generated by this contract total $57,700 in Fiscal Year 2012, $58,347 in Fiscal Year 2013 and $59,034 in Fiscal Year 2014. 1d. MR #11183 SHERIFF’S DEPARTMENT – CONTRACT FOR COURT SECURITY AT THE 48TH DISTRICT COURT – BLOOMFIELD TOWNSHIP FOR 2012/2013/2014 The 48th District Court in Bloomfield Township is requesting that the Sheriff continue to provide security to the Court with PTNE Court Deputies through September 30, 2014. Th is resolution requests that three PTNE 1,000 hrs/yr Deputy II positions be continued and reviewed in the budget process. The operating revenue and expenses generated by this contract total $57,700 in Fiscal Year 2012, $58,347 in Fiscal Year 2013 and $59,0 34 in Fiscal Year 2014. Long moved approval of the attached suggested Fisc al Notes for Consent Items 1a-1d. Supported by Taub. Motion carried unanimously on a roll call vote with Greimel absent. REGULAR AGENDA 2. MR #11186 SHERIFF’S OFFICE – CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE MICHIGAN RENAISSANCE FESTIVAL – 2011 SEASON The Michigan Renaissance Festival, the operator of a summer theatre facility in Groveland Township, has requested the Sheriff’s Office to supply Deputies for the upcom ing 2011 Season. The Michigan Renaissance Festival will reimburse the Sheriff’s Office at the hourly overtime rates for the 2010 season, as established by MR #10262, number of man hours to be determined. Dwyer moved approval of the attached suggested Fis cal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Greimel absent. 2a. SHERIFF’S OFFICE – CONTRACT FOR AUXILIARY DEPUTY SERVICES IN THE CITY OF ROYAL OAK 2011 The City of Royal Oak has requested the Sheriff’s Office to s upply Deputies at the hourly overtime rates as established by MR #10262 for special events within the City. There are no additional personnel or new capital assets required. The Sheriff’s policy is if an entrance fee is charged for an event and the vendor makes a profit there is a charge for for deputies assigned to the event. Woodward moved approval of the attached suggested Fiscal Note . Supported by Zack. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE Page 4 August 25, 2011 3. MULTIDEPARTMENTAL: SHERIFF’S OFFICE AND CO MMUNITY CORRECTIONS – 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM – INTERGOVERNMENTAL AGREEMENT AND REVISED GRANT APPLICATION The Oakland County Sheriff’s Office and Community Corrections, along with the Cities of Pontiac and Southfield are applying for $208,894 of funding under the 2011 Edward Byrne Memorial Justice Assistance Program for the period October 1, 2010 through September 30, 2014. Funding is based on Federal allocation and is distributed as follows: Oakland County $33,180; City of Pontiac $121,903 and City of Southfield $53,811. Oakland County has been elected to serve as fiduciary and lead agency for the entire award. There is no grant match required. Taub moved approval of the attached suggested Fiscal Note. Supp orted by Dwyer. Motion carried unanimously on a roll call vote. 4. MR # 11180 DEPARTMENT OF HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – OUTDOOR WARNING SYSTEM EXPANSION – THE CITY OF ROCHESTER Oakland County has accepted federal grants to defray a portion of the costs in purchasing sirens to be utilized for severe weather warning only within the Outdoor Warning Syste m. The City of Rochester has agreed to pay seventy-five percent ($17,250) of the total estimated cost of one siren. Oakland County’s costs are the remaining twenty-five percent ($5,750) plus responsibility for the maintenance and electrical costs while maintaining ownership of the siren purchased under this agreement. Greimel moved approval of the attached suggested Fiscal No te. Supported by Crawford. Motion carried unanimously on a roll call vote. 5. MR #11181 DEPARTMENT OF HEALTH AND HUMAN SERVICES – HEALTH DIVISION – DIGITAL UPGRADE OF X-RAY EQUIPMENT The Oakland County Department of Health currently uses analog x -ray equipment involving chemical developers and fixers as well as developing machines. It is also difficult to find contractors to read physical x-rays. Digital x-ray technology does not utilize chemicals or developing machines to produce an x-ray, reduces radiation exposure, eliminates the need for x -ray storage and provides immediate and remote access to the x-rays by caregivers. Conversion to digital technology will result in savings over $9,000 annually. The cost of digital enhancements is estimated not to exceed $40,000 in FY 2011 for purchase and installation and $500 for maintenance and uploading expenses. Zack moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote. 6. MR # 11182 FACILITIES MANAGEMENT/CHILDREN’S VILLAGE – CHILDREN’S VILLAGE ATHLETIC TRACK REPAVING PROJECT The Athletic track at the Children’s Village was constructed in 1988. The condition of the track has deteriorated significantly over the past 23 years. Purc hasing received four bids for repaving services. The lowest responsible bidder was Total Asphalt Paving, Inc. in the amount of $43,779. Total project costs of $48,000 are recommended by Facilities Planning & Engineering, including the contract awar d of $43,779 and contingency of $4,221. FINANCE COMMITTEE Page 5 August 25, 2011 Crawford moved approval of the attached suggested Fiscal Note. Supported by Runestad. Motion carried unanimously on a roll call vote. 7. FACILITIES MANAGEMENT /FACILITIES PLANNING & ENGINEERING – OAK POINTE NORTHEAST AND SOUTHEAST PARKING LOT REPAVING PROJECT The 2012-2016 Capital Improvement Program includes repaving the Oak Point e parking lots in FY 2013 and FY 2014. The parking lots were last repaved in 1996 and have reached the upper range of their normal life expectancy of 12-15 years and are in very poor condition. Purchasing received six bids, the lowest responsible bidder is T & M Asphalt Paving in the amount of $439,500. The bids included a deduct alternate which T & M quoted at $30,000 and also included a voluntary alternate that reduced their bid by another $15,000 bringing their total bid to $394,500. Total project costs of $420,000 are recommended by Facilities Planning & Engineering including the contract award of $394,500 and contingency of $25,500. Quarles moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. ITEM #9 WAS CONSIDERED AT THIS TIME ALLOWING TIME FOR ITEM 8 PRESENTERS TO ARRIVE. 9. DEPARTMENT OF ECONOMIC DEVEL OPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2011 ANNUAL ACTION PLA N AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2010 ANNUAL ACTION PLAN AMENDMENT The 2011 Annual Action Plan contains a consolidated Feder al grant application for activities designed to accomplish the goals and objectives for the Community Development Block Grant Program, HOME Investment Partnerships Program and the Emergency Shelter Grant Program. Oakland County has received a consolidated allocation of $5,178,104 including $3,504,276 for CDBG, $1,503,132 for HOME and $170,696 for ESG for the period May 1, 2011 through April 30, 2012. The grant funds will not cover all of the position costs previously covered. It is requested to continue 22 SR positions in the Community & Improvement Division and continue, but changing the funding, for one position in Fiscal Services to partial (50%) SR funding, one position in Waste Resource Management from partial SR funding (40%) to full GF/GP and effective with the FY 12 budget one GF/GP position funded by the Board of Commissioners with a sunset date of September 30, 2013. The Committee requested a breakdown of the number of people serviced and in what categories. *Information e-mailed to Committee members on August 25, 2011. (attached). Greimel moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote. 8. PLANNING & ECONOMIC DEVELOPMENT SERVICES DIVISION MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY, OFFICE OF ENVIRONMENTAL ASSISTANCE, 2011 COMMUNITY POLLUTION PREVENTION GRANT ACCEPTANCE The Michigan Department of Environmental Quality, Office of Environmental Assistance has awarded the Planning & Economic Development Services Divis ion grant funding in the amount of $50,000 for the FINANCE COMMITTEE Page 6 August 25, 2011 period of September 15, 2011 through September 30, 2013. Total budget is $83,861: grant $50,000, $23,861 in-kind match provided by Planning & Economic Development Services Division staff, $5,000 in-kind match by Fishbeck, Thompson, Carr & Huber and $5,000 in -kind match provided by WARM Training Center. These funds are used to wo rk with a group of urban communities in south Oakland County to develop a collaborative, coordinated local sustainability plan . No new staff positions will be required to implement or administer this grant. Acceptance of this grant does not obligate the County to any future commitment. Corporation Counsel has identified several unacceptable issues in the contract, it is not know n how the Department of Environmental Quality will react; not at all or refuse the grant. Zack moved approval of the attached suggested Fiscal Note. Supported by Dwyer. Zack moved to amend the Resolution by adding a BE IT FURTHER RESOLVED paragraph as follows: “BE IT FURTHER RESOLVED if the contract changes made by Corporation Counsel result in the grant not being awarded the Board of Commissioners will be notified immediately.” Supported by Quarles. Motion to amend carried on a roll call vote : Middleton, Woodward, Long, Potts, Runestad, Dwyer, Zack, Greimel and Quarles – yes Taub and Crawford – no Main motion as amended carried unanimously on a roll call vote. COMMUNICATIONS Quarles moved to Receive & File Communication Items A – C. Supported by Long. A. Department of Information Technology/CLEMIS – CLEMIS Funds – Financial Statements and Schedules for the Nine Months Ended June 30, 2011 B. Notice of Hearing in Charter Township of Orion on Monday, August 15, 2011 @ 7:00 – RE: Tianhai Electric North America, Application for Industrial Facilities Exemption Certificate C. Health and Human Services – Health Division 2011 Public Prevention Health Fund Community Transformation Grants Appli cation. Motion to Receive & File carried on a voice vote. OTHER BUSINESS Budget Hearing WATER RESOURCES COMMISSIONER Mr. McCulloch stated their budget task has been met. The majority of the Water Resources annual budget is not general fund related, but of the portion perta ining to the budget task if required to make further reductions additional consolidation of positions would be considered. In terms of enhancement, the focus would be on the Environmental Unit to assist the 61 communities in meeting the Federal Clean Water Act mandates through education al programs. FINANCE COMMITTEE Page 7 August 25, 2011 Mr. McCulloch explained there are several reasons water bill s have continued to escalate in Oakland County. The exodus of the population from the Detroit area to the suburbs and deterioration of infrastructure constitute a large portion of the increases . Also, included in the water bill is a charge for sewage. Federal funds are not available to help with the challenges of the sewage system where major violations exist due to mismanagement and will require a tremendous investment to rectify . The Water Resources Department continues to improve efficiency trying to minimize increases but does not see any reduction in costs in the near future. The 34 year old Federal Court case is coming to a close, part of the settlement is a new governmental structure giving the Water Board the tools and authority to make meaningful changes. Over the years Mr. McCulloch has tried to negotiate with the City of Pontiac regarding their sewage plant. Oakland County is in need of additional capacity, either build additional retention facilities or divert flow to one of the providers, Detroit or Pontiac. It would benefit Pontiac financially to collaborate with the County, however the last four mayors and two emergency managers have not responded. BUDGET WRAP-UP – FINANCE COMMITTEE RECOMMENDATION The attached schedule reflecting amendments to the County Executive’s Budget Recommendation for FY 2012, FY 2013 and FY 2014 consisting of Parts A, B and C was distributed. Taub moved approval of the County Executive’s Budget Recommendations for FY 2012, FY 2013 and FY 2014. Supported by Long. Long moved to amend the Budget by approving Section A. Amendments made pursuant to adoption by separate resolutions MR # 11119, MR #11140, MR #11169 and MR #11154. Supported by Dwyer. Motion to amend carried unanimously on a roll call vote. Long moved to amend the Budget by approving Section C 1 – 6 & 8. Supported by Crawford. Motion to amend carried unanimously on a roll call vote. Dwyer moved to amend the Budget by approving Section C 7 – CLEMIS – To adjust fees based on estimated CLEMIS membership and increase in fees. Supported by Potts. Woodward moved to amend Section C7 – CLEMIS by increasing the fees for non -Oakland County members to 10%. Supported by Quarles. Motion to amend Item C 7 failed on a roll call vote: Middleton, Taub, Long, Potts, Runestad, Crawford, Dwyer – no Woodward, Zack, Greimel and Quarles – yes Motion to amend approving Section C 7 carried unanimously on a roll call vote. Main motion as amended carried unanimously on a roll call vote. Commissioner Woodard announced he would be presenting six general areas of concern regardin g the County Executive’s Recommended Budget to the Board of Commission ers at the September 22, 2011 meeting: 1. CLEMIS increased fees 2. Tri Party funding FINANCE COMMITTEE Page 8 August 25, 2011 3. Veteran’s issues; Dog Tag program and sufficient counselors to handle increased workload 4. Creation of a County Land Bank 5. Use of EBT cards and food stamps at farmers markets 6. More accessibility to emergency dental services for qualifying individuals Woodward moved to Authorize Public Notice and set a Public Hearing for September 22, 2011 @9:45 a.m. Supported by Taub. Motion carried unanimously on a roll call vote. ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 11:30 a.m. ________________________ _______________________________ Nancy Wenzel Jim VerPloeg Committee Coordinator Administrator Director NOTE: The foregoing minutes are subject to Committee approval.