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HomeMy WebLinkAboutMinutes - 2011.09.12 - 36564CHRISTINE LONG Chairperson KATHY CRAWFORD Vice Chairperson MARCIA GERSHENSON Minority Vice Chairperson September 12, 2011 Chairperson Long called the meeting of the General Government Committee to order at 9:33 a.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Christine Long, Kathy Crawford , Marcia Gershenson, John Scott, Bob Gosselin, Jeff Matis, Bob Hoffman, Mattie Hatchett, Jim Nash, COMMITTEE MEMBERS ABSENT WITH NOTICE: Nancy Quarles OTHERS PRESENT CLERK / REGISTER OF DEEDS Larry Doyle, Deputy Clerk/Register Ron Crank, Plat Engineer Joe Rozell, Director of Elections FACILITIES MANAGEMENT Art Holdsworth, Director Paul Hunter, Manager HEALTH AND HUMAN SERVICES George Miller, Director CHILDREN’S VILLAGE Jody Overall, Manager OAKLAND LIVINGSTON HUMAN SERVICES Ron Borngesser, CEO GREATER WEST BLO OMFIELD CABLE COMMISSIONER David Albery, Executive Director BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Senior Analyst Harvey Wedell, Senior Analyst Helen Hanger, Sr. Committee Coordina tor PLEDGE OF ALLEGIANCE Chairperson Long led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Hoffman moved approval of the minutes of August 8, 2011. Supported by Gershenson. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE John Scott Bob Gosselin Jeff Matis Bob Hoffman Mattie Hatchett Jim Nash Nancy Quarles GENERAL GOVERNMENT COMMITTEE Page 2 September 12, 2011 APPROVAL OF THE AGENDA Scott moved the agenda with an amendment to add item 6 – Board of Commissioners – Approval of Contract to Broadcast Board of Commissioners’ Meetings and Item 7 – Board of Commissioners – Appointments to the Board of County Canvassers. Supported by Gershenson. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. CLERK/REGISTER OF DEEDS – CALENDAR YEAR 2011 ASSISTANCE FOR SURVEY, MONUMENTATION AND REMONUMENTATION GRANT ACCEPTANCE The Clerk/Register of Deeds is requesting authorizatio n to accept a State of Michigan, Department of Labor and Economic Growth grant award of $326,937 consisting of $226,937 in current program costs and $100,000 as reimbursement fo r past expedited expenditures for the period January 1 – December 31, 2011. The program will provide partial reimbursement for one full -time eligible Plat & Boundary Review Specialist for calen dar year 2011. The program is in its 18 th year with 4,460 corners having been remonumented and approved by the Peer Review process and 29 co rners currently being remonumented. Surveyors are selected through the county ’s bid process every three years. Hoffman moved to recommend approval of the attached suggested resolution. Supported by Scott. Motion carried on a roll call vote with Matis, Hatchett and Quarles absent. 2. COUNTY CLERK/REGISTER OF DEEDS – ELECTIONS DIVISION – AGREEMENT TO UTILIZE THE SERVICES OF THE OAKLAND COUNTY BOARD OF CANVASSERS BY THE CITY OF HAZEL PARK The Clerk/Register of Deeds is requesting authorizat ion to contract with the City of Hazel Park to provide one-time election certification services at $25.00 per precinct for 9 precincts for the November 8, 2011 general election. Assistance is being provided due to the retirement of the City Clerk. Once this contracted service is complete this function will revert back to the City. Gershenson moved to recommend approval of the attached suggested resolution . Supported by Crawford. Motion carried unanimously on a roll call vote with Matis, Hatchett and Quarles absent. 3. MR #11182 – FACILITIES MANAGEMENT/CHILDREN’S VILLAGE – CHILDREN’S VILLAGE ATHLETIC TRACK REPAVING PROJECT Facilities Management is requesting authorization to proceed with a project for Children’s Village to repave the athletic field. The total project cost of $48,000 includes a contract with the lowest GENERAL GOVERNMENT COMMITTEE Page 3 September 12, 2011 responsible and vetted bidder Total Asphalt Paving, Inc., of Washington Michigan in an amount of $43,779 and Contingency of $4,221. Gershenson moved to recommend approval of the attached suggeste d resolution. Supported by Scott. Motion carried unanimously on a roll call vote with Matis, Hatchett and Quarles absent. 4. DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION – 2011/2012 FRESH FRUIT AND VEGETABLE PROGRAM GRANT ACCEPTA NCE Children’s Village (CV) is requesting authorization to accept a $663.00 State of Michigan Department of Education grant award (pass through from the U.S. Department of Agriculture) to fund the purchase of fresh fruits and vegetables to provide to Kind ergarten through Sixth Grade students in the CV School classroom each day class is in session. The program’s educational component on the value of healthy eating is provided by the special education teacher in tandem for curriculum development with the Health Division Registered Nurse stationed at the Village. There is an allowable 10% administrative component to the grant that can be used for preparation and grant administration but the majority of funding goes to purchase the fresh fruit and vegetables. The County’s bidding process is u sed to select vendors from which to purchase these items. Scott moved to recommend approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Matis, Hatchett and Quarles absent. 5. MR #11205 – BOARD OF COMMISSIONERS – SUPPORT FOR SOUTHEAST MICHIGAN SUMMIT 2011 – FORMERLY KNOWN AS THE TRI -COUNTY SUMMIT The resolution was introduced by Commissioners Gingell, Nash and Potts in support of this year’s Southeast Michigan Summit 2011, formerly known as the Tri -County Summit, to be held on September 29, 2011. This is the eleventh year of the Summit between the counties of Oakland, Wayne and Macomb and the City of Detroit and this year will also include St. Clair and Washtenaw counties. Study topics are regional issues relev ant to all participants. This year’s sponsor of the summit will be Macomb County and it will be held at the Macomb Center for the Performing Arts. Nash moved to report to recommend approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Matis and Quarles absent. 6. BOARD OF COMMISSIONERS - APPROVAL OF CONTRACTS TO BROADCAST BOARD OF COMMISSIONERS MEETINGS – CALENDAR YEAR 2011 The resolution would authorize acceptance of a proposal by a consortium of local community cable producers, i.e. Bloomfield Community Television (on behalf of the Birmingham Area Cable Board ), Civic Center Media, LLC (on behalf of Greater West Bloomfield Cable Communications Commission) and Orion Neighborhood Television (on behalf of Orion Community Cable Communication Commission) to rotate the production and po sting of three calendar year 2011 Oakland County Board of Commissioners’ meetings at no cost to the County, authorized by contract and approved by the County’s Corporation Counsel once insurance documentation is provided . GENERAL GOVERNMENT COMMITTEE Page 4 September 12, 2011 Commissioner Matis reported that a study group was formed to consider the issue of broadcasting county commission and committ ee meetings. A request for proposal is being released through the County’s Purchasing Division to provide the Commission with various options and related costs for the following year. Gershenson moved to recommend approval of the attached suggested resol ution. Supported by Hoffman. Gosselin moved to amend the resolution to strike “Fiscal Year 2011” in the title and the NOW THEREFORE BE IT FURTHER RESOLVED and to instead insert “Calendar Year 2011.” Supported by Matis. Motion to amend carried on a voic e vote. Main motion as amended carried unanimously on a roll call vote with Quarles absent. 7. BOARD OF COMMISSIONERS – APPOINTMENT TO THE BOARD OF COUNTY CANVASSERS The Oakland County Canvassing Board consists of four members , two from each political party casting the greatest number of votes for secretary of state at the pre ceding general November election in Oakland County – the Republican Party and the Democratic Party. The appointments of two members, one from each party, will expire October 31, 2011. The statute requires that these appointments be considered by the Board of Commissioners within 10 days of its annual meeting which will be held this year on September 22, 2011. Gershenson moved to report to recommend that Jeanne Denewith , representing the Democratic Party, be re-appointed for a 4-year term to begin on November 1, 2011 . Supported by Nash. Motion carried unanimously on a roll call vote with Quarles absent. Hoffman moved to report to recommend that Heide Oprisiu , representing the Republican Party, be re-appointed for a 4 -year term to begin November 1, 2011. Supported by Scott. Motion carried unanimously on a roll call vote with Quarles absent. COMMUNICATIONS A. Health And Human Services – Health Division 2011 Public Preventio n Health Fund Community Transformation Grants Application B. Oakland County Library Board Minutes – 7/27/11 Matis moved to receive and file the communications. Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT The Committee was updated on the statute of applications received for several outstanding GENERAL GOVERNMENT COMMITTEE Page 5 September 12, 2011 appointments and was provided a list of other appointments that will need to be filled during the 2012 calendar year. Committee members were provided with a copy of one new application that has been received for the Non -Custodial Parent seat on the Friend of the Court Citizens Advisory Committee. The applicant will be contacted to confirm eligibility and, if so, will be scheduled for an interview. There being no other business to come before the committee, the meeting was adjourned at 10:15 a.m. ______________________________ __________________________________ Helen A. Hanger Jim Ver Ploeg Sr. Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.