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HomeMy WebLinkAboutMinutes - 2011.09.28 - 36572TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVID WOODWARD Minority Vice Chairperson September 28, 2011 Chairperson Middleton called the meeting of the Finance Committee to order at 1:05 p.m. in the Board of Commissioners' Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, David Potts, Jim Runestad, Kathy Crawford, Bill Dwyer, Helaine Zack, Tim Greimel, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE: David Woodward, David Potts, Nancy Quarles OTHERS PRESENT CLERK/REGISTER OF DEEDS Chris Ward, Deputy Clerk COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager Kathy Williams, Supervisor Gordon Lambert, Chief EQUALIZATION Dave Hieber, Manager Kimberly Hampton, Technical Assistant EXECUTIVE Gerald Poisson, Deputy Bob Daddow, Deputy FACLITIES MANAGEMENT Art Holdsworth, Director FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief Lynn Sonkiss, Chief LaVerne Smith, Supervisor Shiela Cox, Supervisor Leo Lease, Analyst Linda Pearson, Analyst Prentiss Malone, Analyst Monica Tinsley, Analyst Nancy Falardeau, Analyst Anthony Pisacreta, Analyst HUMAN RESOURCES Nancy Scarlet, Director Karen Jones, Manager Brenthy Johnston, Analyst HUMAN SERVICES George Miller, Director HEALTH Kathy Forzley, Manager HOMELAND SECURITY Ted Quisenberry, Manager PROSECUTING ATTORNEY Terri Meiers, Administrative Supervisor OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long David Potts Jim Runestad Kathy Crawford Bill Dwyer Helaine Zack Tim Greimel Nancy Quarles FINANCE COMMITTEE Page 2 September 28, 2011 PURCHASING Jack Smith , Manager SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager WHITE LAKE TOWNSHIP Gregory Baroni, Supervisor BOARD OF COMMISSIONERS Jim Ver Ploeg, Administrative Director Harvey Wedell, Sr. Analyst Julia Ruffin, BOC Liaison Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Dwyer moved approval of the previous minutes o f September 15, 2011 as printed. Supported by Taub. Motion carried on a voice vote. AGENDA Without objection the agenda was amended to add as Item 8 Supplemental Funding for the Lake Neva Lake Level Control Structure and as Item 9 Facilities Management and Central Services/Farmer’s Market – MEDC Grant Proposal Approval. PUBLIC COMMENT Mr. Poisson reported that Public Act 152 was signed into law yesterday by the Governor. The Act limits public employer contributions for employee health care bu t allows a local government to opt out on a calendar year basis . County employees have been contributing to th eir health care since 1997 and the County Executive believes this action has been equitable, particularly since Public Act 152 does not include employees of the State which will require a constitutional amendment. A proposed resolution for Oakland County to opt out for calendar year 2012 will be forthcoming. Ms. Rieth advised that the City of Pontiac has notified HUD and the County that they would like to relinquish their entitlement status and join Oakland County’s Urban County Community Development Program. The County currently administers this program for 51 communities. S taff is reviewing this request to determine if it is feasible prior to moving forward. The deadline to make this change is October 1. FY 2011 - FY 2013 CONTINGENCY REPORT The Fiscal Year 2011 Year End Contingency Fund balance of $224,608 will remain unchanged by today’s agenda items. Fiscal Year 2012 starts October 1, 2011 with a beginning Contingency Fund balance of $300,000 which will also remain unchanged by today’s agenda it ems. Taub moved to receive and file the FY 2011 Contingency Report dated September 22, 2011. Supported by Zack. Motion carried on a voice vote. FINANCE COMMITTEE Page 3 September 28, 2011 CONSENT AGENDA 1a. MR #11223 – SHERIFF’S OFFICE – DISPOSITION OF K-9 DOG - RUDY The Sheriff is requesting authorization to Transfer Ownership of K-9 dog “Rudy,” who is nearing retirement and will be replaced, to his handler Deputy David Roddy for the sum of $1.00 . Rudy was purchased by the County 8 years ago and due to his specialized training has litt le fair market value. The Sheriff is recommending this action in recognition of Rudy’s faithful service to the County and the bond that has developed between Rudy and his handler. No budget amendment is required. 1b. MR #11224 – SHERIFF’S OFFICE – ADDITION OF K-9 DOG - CHARGE Due to the retirement of “Rudy” the Sheriff is requesting authorization to purchase fully trained K-9 dog “Charge” from Deputy David Roddy at the nominal cost of $1 on the condition that Charge be sold back to him for the same nominal sum upon Deputy Roddy’s transfer from the K -9 unit or at the end of Charge ’s service life, whichever comes first. The cost of purchasing an untrained canine from an outside source would be $15,000. No budget amendment is required. 1c. MR #11225 – SHERIFF’S OFFICE – DISPOSITION OF K-9 DOG - BOSS The Sheriff is requesting authorization to Transf er Ownership of K -9 dog “Boss,” who is nearing retirement and will be replaced, to his handler Deputy Michael Richardson for the sum of $1.00. Boss was purchased by the County 8 years ago and due to his specialized training has little fair market value. The Sheriff is recommending this action in recognition of Boss’s faithful service to the County and the bond that has developed between Boss and his hand ler. No budget amendment is required. 1d. MR #11224 – SHERIFF’S OFFICE – ADDITION OF K -9 DOG - BLITZ Due to the retirement of “Boss” the Sheriff is requesting authorization to purchase fully trained K -9 dog “Blitz” from Deputy Michael Richardson at the nominal cost of $1 on the condition that Blitz be sold back to him for the same nominal sum upon Deputy Richardson’s transfer from the K-9 unit or at the end of Blitz’s service life, whichever comes first. The cost of purchasing an untrained canine fr om an outside source would be $15,000. No budget amendment is required. Runestad moved approval of the attached suggested Fisc al Notes for Items 1a-1d. Supported by Taub. Motion carried unanimously on a roll call vote with Woodward, Potts, Greimel and Quarles absent. 2. SHERIFF’S OFFICE – FISCAL YEAR 2012 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE The Sheriff is reques ting authorization to accept Automobile Theft Prevention Authority funding of $1,365,435, which includes a $412 ,879 award and a $412,879 local match for Oakland County. Oakland Count will administer $1,148,078 of the total award which excludes the Detroit and Hazel Park Police Departments who will receive their funding directly from the State. Pontiac received $51,727, Farmington Hills $58,346, Hazel Park $49,934, Waterford Township $51,088, and Detroit $58.744. All communities must provide an equivalent match. Funding will continue five Special Revenue Full-Time Eligible (SR FTE) Deputy II positions and one SR FTE Sergeant Position. The 2012 award includes a Pro ject Modification amount of $109,487 which will allow the Sheriff to add one additional Deputy II position and one used vehicle to the Investigative and Forensic Services Division/Special Teams Unit to support the Detroit P.D./Screen Door (Auto theft) Unit. Other participating municipalities include Waterford Township and the FINANCE COMMITTEE Page 4 September 28, 2011 cities of Farmington Hills and Pontiac. The budget will be amended as outlined in the Fiscal Note. Undersheriff McCabe explaine d that this program was created by the State Legislature, started in 1986 and has become a model for Texas and Florida. The program is also paid for by a $1 surcha rge on all automobiles. Commercial and fleet vehicles are not included. The City of Detroit will be joining the program this year by having one investigator sent to work with Oakland County and the Sheriff is assigning one deputy to Detroit. Up to 85% of Oakland County’s auto thefts lead to Detroit. Thefts are typically carried out for chop shops who resell the vehicles in the after market. Zack moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Woodward, Potts, Greimel and Quarles absent. 3. DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CHARTER TOWNSHIP OF HIGHLAND AND THE CITY OF PONTIAC Equalization is requesting authorization to contract with the Charter Township of Highland and the City of Pontiac to provide equalization services including original assessments, re appraisals and file maintenance for the period July 1, 2011 through June 30, 2013. The contract communities will pay the sum of $14.40 each year for each real property description and $13.00 each year for each personal property description rendered during the life of the contract. Long moved approval of the attached suggested Resolution . Supported by Dwyer. Motion carried unanimously on a roll call vote with Woodward, Potts, Greimel and Quarles absent. 4. MR #11219 – COUNTY CLERK/REGISTER OF DEEDS – ELECTIONS DIVISION – AGREEMENT TO UTILIZE THE SERVICES OF THE OAKLAND COUNTY BOARD OF CANVASSERS BY THE CITY OF HAZEL PARK The Clerk/Register of Deeds is requesting authorization to contract with the City of Hazel Park to provide one-time election certification services at $25.00 per precinct for 9 precincts for the November 8, 2011 general election. Assistance is being provided due to the retirement of the City Clerk. This function will revert back to the City upon expiration of the contract. The FY 2012 Budget will be amended to recognize this additional revenue and expense as outlined in the Fiscal Note. Mr. Ward explained that eight (8) communities still provide their own canvassing function. There is a bill pending in the legislature asking to eliminate local boards because this activity is viewed as redundancy and the County can provide this function at a lower cost. The County Cle rk is in support of this proposal. Zack moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Woodward, Potts, Greimel and Quarles absent. 5. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS -COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2010 MORTGAGE MODIFICATION AND MORTGAGE SCAMS ASSISTANCE (MMMSA) HOUSING COUNSELING GRANT ACCEPTANCE The U.S. Department of Housing and Urban Development (HUD) has awarded Oakland County funds totaling $23,075.36 for the fiscal period October 1, 2011 through September 30, 2012 . The grant supports counseling services to homeowners to prevent or resolve mortgage delinquency, default and FINANCE COMMITTEE Page 5 September 28, 2011 foreclosure with the primary objective to preserve ho meownership. One SR FTE Housing Counseling and Homeless Service supervisor position will be supplemented by HUD funding. Acceptance of this grant does not obligate the County to any future commitment and continuation of the special revenue positions in the grant is contingent upon continued future levels of grant funding. The FY 2012 Budget will be amended as outlined in the Fiscal Note. Ms. Williams stated that HUD had put out $3,000,000 for national competition. Oakland County applied for $113,000 and was awarded $23,075 but this was best award in Michigan and one of the top in the country. Taub moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Woodward, Potts, Gre imel and Quarles absent. 6. DEPARTMENT OF HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – PERFORMANCE GRANT AGREEMENT FOR FISCAL YEAR 2011 ACCEPTANCE Homeland Security is requesting authorization to accept federal grant reimbursement funding of $51,656 from the Michigan Department of State Police, Emergency Management and Homeland Security Division for the period October 1, 2010 through September 30, 2011. Funding represents a portion of salaries and requires a 50% match of $25,828 from the County for a total of $77,484. No budget amendment is required as revenue and expenditures are included in the FY 2012 Budget. Dwyer moved approval of the attached suggested Fiscal Note. Supported by Runestad. Motion carried unanimously on a roll call vote with Woodward, Potts and Quarles absent. 7. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – FY 2010/2011 AND FY 2011/2012 FOR THE INLAND BEACH GRANT CONTRACT, ADDENDUM A, AND AMENDMENT WITH THE DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) – DEQ PROJECT NUMBER 2011- 7209 The Health Division is requesting authorization to accept a $24,900 grant amendment award from the Michigan Department of Environmental Quality Inland Beach Grant Project pursuant to the Clean Michigan Initiative Implementation Act for the period of May 2, 2011 through September 30, 2012. The total award of $24,900 includes $15,478.74 with $4,761.82 in local matching funds. This additional funding will increase the total budget for the amended project contract to $40,378.74 wi th $13,462.82 in local matching funds. This grant program was originally for inland lakes near the Great Lakes but has now been expanded. Oakland County has been performing this service for over 30 years prior to receipt of this grant award and staffs the program with student sanitarians. Long moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Woodward, Potts and Quarles absent. 8. SUPPLEMENTAL FUNDING FOR THE LAKE NE VA LAKE LEVEL CONTROL STRUCTURE The resolution would authorize supplemental funding of $97,650 for the Lake Neva Lake Level Control Structure design and repair project which was previously authorized by MR #11173 with approval of a Long Term Revolving Fund loan not to exceed $150,000. The Township has received only two bi ds on the project, one for $247,000 and the other for over three times that amount. The project must be done in conjunction with the Michigan Department of Environmental Quality, the Wa ter Resources Commissioner and the Road Commission for Oakland County due to various sanitation, drain and road issues. The State FINANCE COMMITTEE Page 6 September 28, 2011 has rated this project as having the highest risk for completion due to the nature of the project and the construction requirements. Homeowners within the special assessment district will make five annual payments of $100 and interest will be based on six-month Treasury Bills. Mr. Baroni explained that the engineers had inspected the dam and reported that it wo uld not last through another winter. If the dam was not repaired it would result in flooded homes and impact the Huron River. There is a 20% contingency built in to the cost figures and O’Laughlin Construction out of Brighton, Michigan, who has performed this type of service for 25 years , will be handling the project. The Township Board of Trustees voted unanimously to bring this request forward to the County. Ms. Van Pelt explained that this project is too small for a bond issue and normally a township would charge the cost to homeowners over one year but that becomes onerous for homeowners and doing it through the County’s LTRF loan program would smooth out the costs to homeowners over five years . Runestad moved approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Woodward, Potts and Quarles absent. 9. FACLITIES MANAGEMENT AND CENTRAL SERVICES/FARMER’S MARKET – MEDC GRANT PROPOSAL APPROVAL Facilities is requesting approval of its proposal for the Michigan Economic Development Corporation ’s (MDEC) Farmers Market Grant in the amount of $50,000 for the period of October 1, 2011 through July 21, 2012. The funds will be used to paint the Market’s main building and canopy and to provide data/pow er line infrastructure to farmer’s stalls and purchase wireless POS devices for EBT transaction processing. There is no interlocal agreement or contractual obligation requir ement with any other entities. The proposal serves as a grant application submiss ion and does not obligate the County to any future commitment unless a contract is issued and approved by the Board of Commissioners. Mr. VanderVeen explained that Doug Smith, Director of the MEDC , had told him about the MEDC Farm to Market Program and Mr. VanderVeen than indicated to Mr. Smith that the County could use some help from the State on its Farmers’ Market. Mr. VanderVeen later received a call from Mr. Smith who indicated that there was $50,000 remaining from the Farm to Market Program for the State’s 2011 fiscal year if Oakland County was interested but it had to be accepted by this Friday with the end of the State’s fiscal year or fall back to the general fund. A proposal was put together, reviewed by the Planning and Building Committee on Tuesday and is before Finance today. The Grant Agreement has been placed in the review process. Previously planned scheduled maintenance of $30,000 will be used as a match. The Board Chair will be asked to sign an agreement contingent upon the review being approved. Greimel moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Woodward, Potts and Quarles absent. COMMUNICATIONS A. Department of Management and Budget / Purchasing Divi sion – Contract Exception Report, for the Month of September, 2011 B. Sheriff’s Office – FY 2012 Secondary Road Patrol Grant Application C. Sheriff’s Office – Off-Road Vehicle Safety Education Program Grant Application Taub moved to receive and file the communications. Supported by Runestad. FINANCE COMMITTEE Page 7 September 28, 2011 Motion carried on a voice vote. OTHER BUSINESS ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 1:59 p.m. ________________________ _______________________________ Helen A. Hanger Jim Ver Ploeg Senior Committee Coordinator Administrator Director NOTE: The foregoing minutes are subject to Committee approval.