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HomeMy WebLinkAboutMinutes - 2012.01.12 - 36597TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVID WOODWARD Minority Vice Chairperson January 12, 2012 Chairperson Middleton called the meeting of the Finance Committee to order at 9:01 a.m. in the Board of Commissioners' Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, David Potts, Jim Runestad, Kathy Crawford, Bill Dwyer, Helaine Zack, Tim Greimel, Nancy Quarles COMMITTEE MEMBERS ABSENT WITHOUT NOTICE: Tim Greimel OTHERS PRESENT CIRCUIT COURT Pamela Davis-Drake, Manager John Cooperrider, Busine ss Manager CIRCUIT COURT -FAMILY DIVISION Lisa Langton, Deputy Administrator FACLITIES MANAGEMENT Art Holdsworth, Director Mike Hughson, Property Specialist HEALTH AND HUMAN SERVICES George Miller, Director HOMELAND SECURITY Ted Quisenberry, Ma nager MANAGEMENT & BUDGET Laurie Van Pelt, Director FISCAL SERVICES Tim Soave, Manager Lynn Sonkiss, Chief LaVerne Smith, Supervisor Sheila Cox, Supervisor Nancy Falardeau, Analyst Antonio Pisacreta, Analyst PURCHASING Jack Smith, Manager HUMAN RESOURCES Nancy Scarlet, Director Dana Cosby, Analyst PROSECUTING ATTORNEY Terri Meiers, Administrative Supervisor OAKLAND COUNTY CREDIT UNION Allan McMorris, President/CEO BOARD OF COMMISSIONERS Jim Ver Ploeg, Administrative Director Harvey Wedell, Sr. Analyst Julia Ruffin, Liaison Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long David Potts Jim Runestad Kathy Crawford Bill Dwyer Helaine Zack Tim Greimel Nancy Quarles FINANCE COMMITTEE Page 2 January 12, 2012 APPROVAL OF THE PREVIOUS MINUTES Long moved approval of the previous minutes o f December 8, 2011 as printed. Supported by Quarles. Motion carried on a voice vote. AGENDA No changes. PUBLIC COMMENT None. FY 2012 CONTINGENCY REPORT The Fiscal Year 2012 Contingency Fund balance of $596,561 will remain unchanged by items on today’s agenda. Long moved to receive and file the FY 2011 Contingency Report dated January 11, 2012 . Supported by Taub. Motion carried on a voice vote. REGULAR AGENDA 1. MR #11316 – CIRCUIT COURT – CREATION OF A NEW C LASSIFICATION OF PERSONAL PROTECTION ORDER LIAISON AND RECLASSIFICATION OF A STAFF ATTORNEY POSITION Circuit Court is requesting authorization to downwardly reclassify a Staff Attorney position to a newly created classification titled Personal Protection Order Liaison to serve as a central point of contact between Circuit Court staff and the general public regarding the personal protection order process. The budget will be amended as detailed in the Fiscal Note to reflect this action. Dwyer moved to recommend approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Greimel absent . 2. CIRCUIT COURT – FY 2012 MICHIGAN MENTAL HEALTH COURT GRANT PROGRAM (MMHCGP) – GRANT AGREEMENT Circuit Court is requesting authorization to accept an $11,825 State Court Administrative Office FY 12 grant. Funds will be used to support the activities of the Adult Treatment Court and Juvenile Drug Court programs as outlined in the resolution. The budget will be amended as reflected in the Fiscal Note. Taub moved to recommend approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Greimel absent . FINANCE COMMITTEE Page 3 January 12, 2012 3. HEALTH AND HUMAN SERVICES – HOMELAND SE CURITY DIVISION 2010 -2011 HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS GRANT FUNDING AMENDMENT Homeland Security is requesting authorization to accept an additional $15,363.75 in Hazardous Materials Emergency Preparedness grant funds. Because fewer communi ties originally applied for these dollars than anticipated, those that had applied and been awarded funding were given the second opportunity to apply for additional funds. MR #11070 authorized receipt of the original award of $7,870, for a total amended award of $23,233.75. The budget will be amended to reflect acceptance of the reward. Long moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Greimel absent. 4. MR #11314 – DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF FOURTH LEASE AGREEMENT WITH OAKLAND COUNTY CREDIT UNION, BUILDING 51 WEST Facilities Management is requesting authorization to approve a fourth lease agreement with the Oakland County Credit Union (CU) for property on which Building 51 West is located. The current lease is in effect until 2028. The CU owns the 7,223 square foot building, is planning to perform some exterior and interior renovations, and has requested that the lease be exte nded to expire on June 28, 2051. The Tenant must obtain and maintain proper insurance coverage as decided by the County’s Risk Management. The CU will reimburse the County for designated services and utilities for the building. The Administration supports the presence of the CU on the County campus. No budget amendment is required. Commissioner Taub offered a friendly amendment to the proposed Fiscal Note to recognize the $1 lease currently in place. The committee was in agreement . Commissioner Potts asked what the financial benefit was for extending the expiration date an additional 25 years when 16 years remains on the current lease and asked if there are contractual reverter rights. Mr. McMorris reviewed the history of past improvements and expansions to the Credit Union. The value of the building and its contents is established annually for insurance purposes and is currently about $1.8 million (the exact amount will be provided to commissioners ). The CU Board of Directors approved a budget of $150,000 for improvements to the interior and the roof. Due to the current economy, the Board of Directors felt it best to perform short-term fixes and come back later with a larger project. The CU has performed continuous improvements to accommodate expan ding membership and to make sure that this branch building reflects positively on campus. Membership has been expanded to all Oakland County’s citizens. Mr. McMorris offered several examples of instances of the CU providing services that the banks did no t and noted that in 2009 when the banks had restricted loans because of the economy the CU had increased its lending by 28%. Commissioner Crawford reported that the CU supported many county programs as well, including Farmers’ Market vendors and Oakland County Parks and Recreation’s Waterford Oaks Greenhouse program. Mr. Holdsworth indicated that the Board has the right to review and authorize building renovations. Mr. Holdsworth and Mr. McMorris indicated that they would research further requirements un der the lease as to vacating, reversion, etc. Taub moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried on a roll call vote with Potts voting no and Greimel absent. FINANCE COMMITTEE Page 4 January 12, 2012 COMMUNICATIONS A. Department of Information Technology – CLEMIS Funds – Financial Statements and Schedules for the Year Ended September 30, 2011 B. Department of Health and Human Services – Homeland Security Division – 2011-2012 Hazardous Materials Emergency Preparedness (HMEP) Application C. Economic Development and Community Affairs Department - Community and Home Improvement Division – FY 2011 Housing Counseling Grant Application D. Notice of Hearings with City of Auburn Hills – 1/9/12 @ 7:00 p.m. for: 1. Industrial Facility Exemption Certificate for Dynamic Corporation - 2193 Executive Hills Blvd., Auburn Hills, Michigan 48326 2. Commercial Rehabilitation Exemption Certificate for TD Joslyn Road, LLC – 3900 Joslyn Road, Auburn Hills, MI 48326 Crawford moved to receive and file the communications. Supported by Quarles. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 9:32 a.m. ________________________ _______________________________ Helen A. Hanger Jim Ver Ploeg Senior Committee Coordinator Administrator Director NOTE: The foregoing minutes are subject to Committee approval.