HomeMy WebLinkAboutMinutes - 2012.01.24 - 36599
January 24, 2012
The meeting was called to order by Chairperson Potts at 9:32 a.m. in Committee Room A, Auditorium
Wing, County Service Center, Pontiac , Michigan
COMMITTEE MEMBERS PRESENT:
David Potts, Philip Weipert, Jim Nash, Robert Gosselin, Jim Runestad, Kathy Crawford, Beth
Nuccio, Janet Jackson, Dave Woodward and Gary McGillivray
COMMITTEE MEMBERS ABSENT WITH NOTICE:
None
OTHERS PRESENT:
FACILITIES MANAGEMENT Art Holdsworth, Director
Paul Hunter, Manager
WATER RESOURCES COMMISSIONER Joe Colaianne, Insurance Administrator
Philip Sanzica, Chief Engineer
BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director
Sheryl Mitchell, Senior Analyst
Pamela Worthington, Committee Coordinator
PLEDGE OF ALLEGIANCE
Chairperson Potts led the Committee in the Pledge of Allegiance.
PUBLIC COMMENT
None.
OAKLAND COUNTY BOARD OF COMMISSIONERS
1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470
Telephone: (248) 858-0100 FAX: (248) 858-1572
PLANNING AND BUILDING COMMITTEE
Robert Gosselin
Jim Runestad
Kathy Crawford
Beth Nuccio
Janet Jackson
Dave Woodward
Gary McGillivray
DAVID POTTS
Chairperson
PHILIP WEIPERT
Vice Chairperson
JIM NASH
Minority Vice Chairperson
Planning & Building Committee Page 2
January 24, 2012
APPROVAL OF THE MINUTES
Jackson moved approval of the minutes of January 10, 2012 , as printed. Supported by
Crawford.
Motion carried on a voice vote.
AGENDA ITEMS
1. WATER RESOURCES COMMISSIONER – EVERGREEN -FARMINGTON SEWAGE DISPOSAL
SYSTEM 8 MILE ROAD PUMPING STATION BONDS, SERIES 2012 BOND RESOLUTION
The Water Resources Commissioner is seeking authorization to issue Bonds through the Michigan
Finance Authority, as authorized by Act 227, of Public Acts of Michigan, 1985, as amended, in the
maximum amount of $2,800.00 pursuant to the provisions of Act No. 34 of the Public Acts of 2001, as
amended. The Bonds would be used to make improvements to the 8 Mile Pumping Station and
Overflow Chamber and upgrades to the 8 Mile Septage Facility. No County funds will be used for this
project.
Nash moved approval of the attached suggested resolution. Supported by Weipert.
Motion carried unanimously on a roll call vote with Woodward absent.
2. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZE
ADDITIONAL FUNDING FOR WATER TOWER RESTORATION PROJECT
Last year Facilities Management sent out a request for bids to repaint and make safety upgrades to the
water tower located on the west side of the Service Center adjacent to the Information Technology
building. At that time only one bid was received, and it exceeded the project budget. On September
22, 2011, the Board of Commissioners authorized an appropriation of $60,000 for the restoration of the
structural foundation through MR #11209 . The Planning and Building Committee authorized Facilities
Management to send out another request for bids to do the remaining work necessary to restore the
water tower. They received five bids, and V & T Painting, LLC, of Farmington Hills, Michigan, was the
lowest responsible bidder in the amount of $235,800. Temporary antennae relocations, tree trimming
and a contingency will be required for an additional $71,160, which brings the total funds required to
$306,960. Since there are some funds remaining from the previous appropriation of $60,000, Facilities
Management is seeking approval to appropriate $280,000 for the Water Tower Restoration Project.
The project includes superstructure painting, the addition of two County logos and replacement of
safety components.
Crawford moved to report to the Finance Committee with a recommendation that the County
enter into a contract with V & T Painting, LLC in the amount of $235,800 and that funding for the
total project cost of $280,000, including contingency, be approved. Supported by McGillivray.
Motion carried unanimously on a roll call vote.
Planning & Building Committee Page 3
January 24, 2012
3. DEPARTMENT OF FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING –
AUTHORIZATION TO RECEIVE BIDS FOR 2012 ROOF REPLACEMENT PROGRAM – ANIMAL
CONTROL
The Department of Facilities Planning & Engineering is seeking authorization to advertise and receive
bids for the 2012 Ro of Replacement Program Project, which originally designated the Children’s Village
Building H for 2012 roof replacement; however, the status of that roof is pretty good. After re -
prioritizing needs, Facilities Management/Facilities Planning & Engineering has determined that the roof
on the Animal Care facility should be replaced in 2012 instead as it is now out of warranty, its shingle
tabs have become brittle, and the need for repairs is increasing. The estimated cost of this project is
$120,000, and fun ding is available in the 2012 Capital Improvement Program.
McGillivray moved to authorize Facilities Planning & Engineering to advertise and receive bids
for the 2012 Roof Replacement Program Project, utilizing Purchasing Division services and
procedures, and to report to the Planning & Building Committee upon receipt and tabulation of
the bids. Supported by Woodward.
Motion carried unanimously on a roll call vote.
CONSENT AGENDA – INFORMATIONAL ITEMS
None.
OTHER BUSINESS/ADJOURNMENT
There being no further business to come before the Commi ttee, the meeting adjourned at 9:51 a.m.
______________________________________ ________________________________
Pamela Worthington, Committee Coordinator Jim VerPloeg, Administrative Directo r
NOTE: The foregoing minutes are subject to Committee approval.