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HomeMy WebLinkAboutMinutes - 2012.02.06 - 36604CHRISTINE LONG Chairperson KATHY CRAWFORD Vice Chairperson MARCIA GERSHENSON Minority Vice Chairperson February 6, 2012 Chairperson Long called the meeting of the General Government Committee to order at 9:32 a.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Christine Long, Kathy Crawford , Marcia Gershenson, John Scott, Bob Gosselin, Jeff Matis, Bob Hoffman, Mattie Hatchett, Jim Nash, Nancy Quarles COMMITTEE MEMBERS ABSENT : None. OTHERS PRESENT HEALTH Kathy Forzley, Manager OTHERS Stephanie Glysson Steven Percival Brian Aaron BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Senior Analyst Julia Ruffin, Liaison Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Long led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Scott moved approval of the minutes of January 23, 2012 and February 1, 2012 as printed. Supported by Crawford. Motion carried on a voice vote. APPROVAL OF THE AGENDA Quarles moved to approve the agenda as printed but to take up items 3 an d 4 prior to item 2 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE John Scott Bob Gosselin Jeff Matis Bob Hoffman Mattie Hatchett Jim Nash Nancy Quarles GENERAL GOVERNMENT COMMITTEE Page 2 February 6, 2012 if time allowed. Supported by Gosselin. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. DEPARTMENT OF HEALTH AND HUMAN SERVICES / HEALTH DIVISION – FISCAL YEAR 2011/2012 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT ACCEPTANCE The Health Division is requesting authorization to accept a Michigan Department of Environmental Quality (MDEQ) reimbursement agreement for potential funding of $245,851, a decrease of $28,824 from the previous year’s agreement. Funding will be used for services related to Non -Community – Type II Water Supply, Long-Term Drinking Water Monitoring, Public Swimming Pool Inspections, Septage and Campground Inspection. No personnel changes were requested. Ms. Forzley explained that Non -Community Type II Water Supply includes strip malls, restaurants and schools and that Oakland County has more of these wells than any County in Michigan. If contamination is found, surrounding properties are tested each year and samples are sent to the State of Michigan Department of Community Health for testing. Oakland County consumes about 90% of the State’s lab time. Quarles moved to report to recommend approval of the attached suggested resolution. Supported by Matis. Motion carried unanimously on a roll call vote with Hatchett absent. 2. BOARD OF COMMISSIONERS – SOLID WASTE PLANNING COMMITTEE INTERVIEWS Ms. Glysson was interviewed for an open Solid Waste Industry seat. Messrs. Percival and Aaron were interviewed for the open General Public seat. Hoffman moved to report to recommend Stephanie Glysson for a Solid Waste Industry seat on the Solid Waste Planning Committee for a two-year term of October 12, 2011 – October 11, 2013. Supported by Quarles. Motion carried unanimously on a roll call vote. Scott moved to report to recommend Steven Percival for a General Public seat on the Solid Waste Planning Committee for a two -year term of October 12, 2011 - October 11, 2013. Motion carried on a roll call vote with Ha tchett, Nash, Quarles and Gershenson voting no. 3. BOARD OF COMMISSIONERS – WEBCASTING AD HOC COMMITTEE – RECOMMENDATION OF VENDOR FOR WEBCASTING The Webcasting Ad Hoc Committee was established by MR #11005 to report back to the General Government Committee and the Board of Commissioners on what would be the most effective and GENERAL GOVERNMENT COMMITTEE Page 3 February 6, 2012 efficient method of broadcasting its meetings. The Committee included Commissioners Matis as chair and Commissioners Crawford and McGillivray. The intent was to continue to improve the Board’s public transparency by streaming the Board’s meetings live and providing taped copies to cable access channels in Oakland County. Commissioner Matis explained that the committee worked with the A dministration to received bids. Six companies responded. Information Technology (IT) ruled out two due to their inability to meet all of the Board’s needs. The Committee reviewed the remaining four responses with assistance from Purchasing and IT and chose to interview three. Rankings for all six bids were provided for today’s review and include cost information broken into up front and ongoing costs based on a one year contrac t. Several of the bidders wanted to physically install cameras on site and others to just bring them in as necessary with minimal intrusion. The Ad Hoc Committee is recommending Sound Que Multimedia who scored first based on pricing, ease of implementation and their experience with council meetings and various even ts. There may be opportunities to red uce the cost further. Commissioner Matis explained that all Committee and Board meetings would be streamed live on Oakgov.com, archived on the website and taped copies would be provided to cable companies. IT would track how many hits the site receives for one year and this in formation would be reviewed to determine whether to continue with this project or go out for new bids to try and reduce costs further. There were vendors who did not bid because they did not think the Board was serious because this effort was pursued in the past but never completed. Commissioner Matis advised that the cost per meeting was in line with that paid by Rochester Hills to its vendor while he was on their council in 2007. Committee members asked that answers be provided for the following questions – will there be a one-time payment up front or a charge per meeting; would cost adjustments be made based on meetings canceled or added to the schedule, is there a cost for broadband width, would the caucus meetings be included, would copies of the tapes also be provided to the communities . Ms. Mitchell asked about the look and feel of the webpage so that whenever the meetings are viewed it would be on the County’s webpage or the County logo would appear. Scott moved to report to recommend approval of the attached Webcasting Ad Hoc Committee Report Recommendation of a Vendor for Webcasting . Supported by Quarles. Motion carried unanimously on a roll call vote. 4. BOARD OF COMMISSIONERS – APPROVAL TO WEBCAST BOARD OF COMMISSIONERS BOARD AND COMMITTEE MEETINGS AND CONTINUATION OF THE WEBCASTING AD HOC COMMITTEE The resolution would authorize a contract with Sound Que Productions for a one -year period based on the recommendation of the Webcasting Ad Hoc Committee and continue the Ad Hoc Committee to provide performance review and receive feedback from residents and report back to the General Government Committee at least twice during the term of the contract. Specific services under the contract will be determined with assistance from the Purchasin g Division and the contract will be written by Corporation Counsel. Hatchett moved to recommend approval of the attached sugg ested resolution. Supported by Matis. GENERAL GOVERNMENT COMMITTEE Page 4 February 6, 2012 Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Road Commission for Oakland County Minutes – 1/15/12 B. Oakland County Library Board Minutes – 12/14/11 C. MI Dept., of Human Services -Oakland County Board Minutes – 12/13/11 D. Oakland Livingston Human Services Agency Board Minutes – 12/07/11 E. Road Commission for Oakland County Board Minutes – 1/12/12 Matis moved to receive and file the communications. Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Chairperson Long reported that all four incumbents on the Oakland County Commu nity Mental Health Authority Board had re-applied. Crawford moved to report to recommend that Alvin Simmon, John Bowker, Dr. Steffan Taub and Eleanor Rzpecki be appointed to the Oakland County Community Mental Health Authority Board for a three year term of April 1, 2012 and ending March 31, 2015. Supported by Quarles Motion carried on a roll call vote with Gershenson voting no. Chairperson Long reported that John McCulloch had reapplied for appointment to the Huron Clinton Metropolitan Authority. Mr. McCulloch had been appointed last year to complete the term of the previous appointee who had stepped down with less than one year left office. Gosselin moved to report to recommend appointment of John McCulloch to the Huron Clinton Metropolitan Authority for a six-year term of May 16, 2012 – May 15, 2018. Supported by Hatchett. Motion carried on a roll call vote with Nash voting no. There being no other business to come before the committee, the meeting was adjourned at 10:45 a.m. ______________________________ __________________________________ Helen A. Hanger Jim Ver Ploeg Sr. Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.