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HomeMy WebLinkAboutMinutes - 2012.02.09 - 36608TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVID WOODWARD Minority Vice Chairperson February 9, 2012 Chairperson Middleton called the meeting of the Finance Committee to order at 9:03 a.m. in the Board of Commissioners' Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, David Potts, Jim Runestad, Kathy Crawford, Bill Dwyer, Helaine Zack, Tim Greimel, Nancy Quarles COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT EXECUTIVE OFFICE Bob Daddow, Deputy Executive FACILITIES MANAGEMENT Art Holdsworth, Director Paul Hunter, Manager HEALTH AND HUMAN SERVICES George Miller, Director HEALTH-ENVIRONMENTAL Tony Drautz, Administrator HUMAN RESOURCES Nancy Scarlet, Director Karen Jones, Manager MANAGEMENT & BUDGET Laurie Van Pelt, Director FISCAL SERVICES Tim Soave, Manager Lynn Sonkiss, Chief LaVerne Smith, Supervisor Sheila Cox, Supervisor Antonio Pisacreta, Analyst PROSECUTING ATTORNEY Terri Meiers, Administrative Supervisor PURCHASING Jack Smith, Manager SHERIFF Mike McCabe, Undersheriff Dale Cunningham, Business Manger Lori Seaman, Contract Coordinator Tim Atkins, Captain Chuck Snarey, Major Ann Russell, Jail Administrator Mark Morrissey, Chief BOARD OF COMMISSIONERS Jim Ver Ploeg, Administrative Director Harvey Wedell, Sr. Analyst Julia Ruffin, Liaison Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long David Potts Jim Runestad Kathy Crawford Bill Dwyer Helaine Zack Tim Greimel Nancy Quarles FINANCE COMMITTEE Page 2 February 9, 2012 PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the previous minutes o f January 26, 2012 as printed. Supported by Dwyer. Motion carried on a voice vote. AGENDA No changes. PUBLIC COMMENT None. FY 2012 CONTINGENCY REPORT The Fiscal Year 2012 Contingency Fund balance of $319,745 will remain unchanged by today’s actions. Potts moved to receive and file the FY 2012 Contingency Report dated February 2, 2012 . Supported by Zack. Motion carried on a voice vote. REGULAR AGENDA 1. BUILDING AUTHORITY – RESOLUTION ACCEPTING REQUEST FROM THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY FOR LOCAL ASSISTANCE FINANCING OF NEW PROJECTS THROUGH THE OAKLAND COUNTY BUILDING AUTHORITY The Building Authority is requesting authorization to accept a re quest from the Oakland County Community Mental Health Authority (OCCMHA) for Local Assistance Financing of New Projects. MR #01182 established a policy to allow the County to extend its superior credit rating to local units of government. The Building Authority’s Bond Application Review Committee approved the OCCMHA’s application on January 23, 2012 for a project consisting of Part I - to equip and furnish a 48,000 square foot building (previously the Oakland County Medical Care Facility) owned by the Cou nty and Part II – to repair the parking lot and make capital improvements to the OCCMHA central administrative office located at 2011 Executive Hills Drive in Auburn Hills, Michigan. Financing will be for a not to exceed amount of $14,500,000. The statut ory General Fund contribution each year to the OCCMHA of $9.6 million will be pledged by the OCCMHA for bond default purposes. The County will retain the title to the Part I building. Separate resolutions for bonding and subleas ing are forthcoming. Zack moved to recommend approval of the attached suggested Fiscal Note. Supported by Runestad. Motion carried unanimously on a roll call vote with Greimel absent . FINANCE COMMITTEE Page 3 February 9, 2012 2. MR #12021 – SHERIFF’S OFFICE – ESTABLISHMENT OF DISPATCH SERVICES CONTRACT RATES – APRIL 1, 2012 THROUGH MARCH 31, 2015 The Sheriff is requesting authorization to establish fire and police dispatch service rates for Fiscal Years April 1, 2012 – March 31, 2015 based upon current costs and proposed increases for contractual agreements with its local units. Rates are outlined in the resolution. The budget will be amended as outlined in the Fiscal Note. Dwyer moved to report to recommend that the NOW THEREFORE BE IT RESOLVED paragraph of the resolution be amended to strike the contract years 2014 and 2015 in the 2nd and 3rd column and replace them with 2013 and 2014 respectively. Supported by Taub. Motion carried unanimously on a roll call vote with Greimel absent. Woodward moved to recommend approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Greimel absent . 3. MR #12022 – SHERIFF’S OFFICE – ESTABLISHMENT OF STANDARD POLICE DISPATCH SERVICES AGREEMENT APRIL 1, 2012 TO MARCH 31, 2015 The Sheriff is requesting authorization to enter into contracts for standard polic e dispatch services with the Cities of Lake Angelus, Wolverine Lake and Oakland Community College for the period April 1, 2012 to March 31, 2015 at those rates that will be established by adoption of MR #12021. The budget will be amended as reflect in the Fiscal Note for MR #12021. Long moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Greimel absent . 4. MR #12024 – SHERIFF’S OFFICE – ESTABLISHMENT OF STANDARD FIRE DISPATCH SERVICES AGREEMENT APRIL 1, 2012 TO MARCH 31, 2015 The Sheriff is requesting authorization to enter into agreements for standard fire dispatch services with the Charter Townships of Addison, Brandon, Comme rce, Highland, Independence, Lyon, North Oakland Fire Authority, Oakland, Springfield, Franklin/Bingham and Franklin Village for the period April 1, 2012 to March 31, 2015 at those rates that will be established by adoption of MR #12021. The budget will b e amended as reflect in the Fiscal Note for MR #12021. Crawford moved to report to recommend that the Franklin -Bingham Agreement and Franklin Support Agreement be amended as follows. 2012-2015 Fire Dispatch Service Agreement Between the County of Oakland and the Franklin - Bingham Fire Department – change all references to the Franklin-Bingham Fire Commission to Franklin-Bingham Fire Department 2012-2015 Fire Dispatch Service Support Agreement Between the County of Oakland and the Village of Franklin – change all references to the Fire Authority to Fire Department Supported by Taub. Motion carried unanimously on a roll call vote with Greimel absent. FINANCE COMMITTEE Page 4 February 9, 2012 5. MR #12023 – SHERIFF’S OFFICE – ESTABLISHMENT OF STANDARD POLICE AND FIRE DISPATCH SERVICES AGREEMENT APRIL 1, 2012 TO MARCH 31, 2015 The Sheriff is requesting authorization to enter into agreements for standard police and fire dispatch services with the Cities of Wixom and Walled Lake for the period April 1, 2012 to March 31, 2015 at those rates that will be established by adoption of MR #12021. The budget will be amended as reflect in the Fiscal Note for MR #12021. Long moved to report to recommend that the agreement with the City of Walled Lake be amended to strike the signature block for the City of Wixom and insert the appropriate signature block for the City of Walled Lake. Supported by Quarles. Motion carried unanimously on a roll call vote with Greimel absent. Long moved approval of the attached suggested Fiscal Note. Supported by Dwyer. Motion carried unanimously on a roll call vote with Greimel absent. 6. MR #12025 – SHERIFF’S OFFICE – USE OF FORFEITED FUNDS FOR EQUIPMENT AND TRAINING The Sheriff is requesting authorization to use forfeiture funds in the amount of $682,488 to enhance law enforcement efforts pursuant to the Michigan Public Health Code. Funds will be used to purchase various weapons, uniforms, vests, software, hardware and other supplies, materials , training and $350,000 will be held in reserve for an engine overhaul o n the Air One helicopter to meet FAA requirements. A list of requests is attached to the resolution. Undersheriff McCabe reviewed the details of the requests. The budget will be amended as outlined in the Fiscal Note. Crawford moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote. 7. SHERIFF’S OFFICE – CONTRACT FOR HEALTH FIRM VENDOR TO PROVIDE INMATE HEALTH CARE AND MANAGE THE SHERIFF’S JAIL HEALTH PRO GRAM The Sheriff is reques ting authorization to privatize its Medical Clinic by contracting with Correct Care Solutions, Inc. of Nashville, Tennessee for a three year period beginning March 1, 2012 ; to delete 27 positions; to delete the Jail Health Program Unit in Corrective Servic es Detention Facilities; to laterally reclassify to a salary grade 8 one General Fund/General Purpose Medical Billing Specialist position to a Technical Assistant and transfer the position to Administrative Services to assist in contract monitoring and payment. This action should result in a yearly savings of more than $400,000. There are 17 nursing positions and 7 are currently vacant. Some of the nurses have applied for other county jobs and the vendor has indicated they will consider hiring the remaining nurses once they passed a background check. The budget will be amended as outlined in the Fiscal Note. The Undersheriff indicated that these positions have always been difficult to fill and at one time a bonus was offered. Salaries paid by the vendor will be a little higher but the benefits will not be as robust. Mr. Cunningham reported that they are still in negotiations with the Teamsters who represent this group of nurses. The vendor contacted the Sheriff this morning to indicate they would be glad to hire all remaining nurses if they so desired. FINANCE COMMITTEE Page 5 February 9, 2012 Dwyer moved approval of the attached suggested Fiscal Note. Supported by Runestad. Motion carried on a roll call vote with Woodward, Zack, Greimel and Quarles voting no. 8. MR #12013 – WATER RESOURCES COMMISSIONER – EVERGREEN-FARMINGTON SEWAGE DISPOSAL SYSTEM 8 MILE ROAD PUMPING STATION BONDS, SERIES 2012 BOND RESOLUTION The Water Resources Commissioner is requesting authorization to issue bonds in an amount not to exceed $2,800,000 for the purpose of acquiring, constructing and installing sewage facilities to improve the Evergreen-Farmington Sewage Disposal System 8 Mile Pumping Station and Overflow Camber and upgrade the 8 Mile Septage Facility. The bonds shall bear an interest rate not to exceed 2.5% per annum. Principal and interest on the bonds will be paid for by revenues generated by the system . Taub moved approval of the attached suggested Fiscal Note. Supported by Dwyer. Motion carried unanimously on a roll call vote. 9. MR #12014 – DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – RELOCATION OF POSITIONS TO CHILDREN’S VILLAGE TO MEET FISCAL YEAR 2012 -2015 BUDGET TASK Health and Human Services is requesting authorization to transfer three positions from its Health Divisi on operations to Children’s Village for cost savings and efficiency as part of the department’s budget task. One Office Assistant II, one Office Supervisor and one Public Health Nurse II will be transferred to Children’s Village. The Office Supervisor po sition will be changed to a Secretary II. Mr. Miller explained that his office was looking to make adjustments last year but had to wait until Health West was closed. Two people will be transferred to Children’s Village and one position will be filled by a new employee. These positions will go into the Child Care Fund and will be eligible for 50% reimbursement from the state. The budget will be amended as outlined in the Fiscal Note. Commissioner Taub acknowledged the work of Health’s Nurse On Call pr ogram in helping one of her constituents with drastically reducing their monthly prescription drug costs. Long moved to recommend approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. 10. MR #12016 - DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – ADOPTION OF ARTICLE XI, SEWAGE DISPOSAL SYSTEM INSTALLER LICENSING OF THE OAKLAND COUNTY SANITARY CODE The Health Division is requesting authorization to add Article XI - Sewage Disposal System Installer Licensing - to the Sanitary Code. The new article would establish an education, training and licensure program for onsite sewage disposal system installers and establish fees for educational classes of $50.00 and licensing of $100.00 annually. A licensed individual must be on site for installation, construction, alteration or repair of any on-site sewage disposal system. If a property owner chooses to do the work themselves, they can pay to take the class and must pass the writte n exam with a score of 70%. They do not have to pay the licensing fee. Installation companies operating in Oakland County can elect to have more than one installer go through the program. Anyone installing an on -site sewage disposal system without a permit will have their licensed pulled. Additional requirements include procedures for application, training, examination and administration; license status, workmanship, non -compliance, appealing, etc. The Oakland County Septic Installer Association has vo ted in support of this proposal. The budget will be amended to account for additional revenues as reflected in the Fiscal Note. FINANCE COMMITTEE Page 6 February 9, 2012 Dwyer moved to recommend approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. 11. MR #12015 - DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – REVISION OF OAKLAND COUNTY SANITARY CODE, ARTICLE I The Health Division is requesting authorization to revise Article I of the County’s Sanitary Code. Revisi ons include clean -up language to be consistent with the State Public Health Code as it is currently written and updating the monetary penalty for non -compliance from $100 per event to $250 per violation. Each day the violation continues will be considered a separate violation. The penalty has not been adjusted since 1950 and the proposed increase is consistent with other compliance laws. The Health Division would first work with a party in violation to make corrections before the fine would be implemente d. The main goal is to obtain compliance and if someone refuses this penalty is the incentive. Those who have financial challenges would be referred to their community or to the County’s Community and Home Improvement Program for possible financial as sistance. The fiscal note indicates no financial impact to the Health Division budget. Mr. Miller explained that they do no publish a list of violators but can publish a list of licensed installers. Zack moved to recommend approval of the attached sugge sted Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote. 12. DEPARTMENT OF HEALTH AND HUMAN SERVICES / HEALTH DIVISION – FISCAL YEAR 2011/2012 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT ACCEPTANCE The Health Division is requesting authorization to accept a Michigan Department of Environmental Quality (MDEQ) reimbursement agreement for potential funding of $245,851, a decrease of $28,824 from the previous year’s agreement. Funding will be u sed for services related to Non -Community – Type II Water Supply, Long-Term Drinking Water Monitoring, Public Swimming Pool Inspections, Septage and Campground Inspection. No personnel changes were requested. Taub moved to recommend approval of the att ached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of January 2012 B. State Tax Com mission – Request from City of Troy for Revocation of Real and/or Personal Property Component(s) of Industrial Facilities Exemption Certificate #2008 -507 Issued to Aurelia Automotive Seating, Inc. Located at 2350 Meijer Drive Crawford moved to receive and file the communications. Supported by Taub. Motion carried on a voice vote. FINANCE COMMITTEE Page 7 February 9, 2012 OTHER BUSINESS/ADJOURNMENT Commissioner Greimel asked that the Finance Committee take up the Ethics Policy prior to the next regular meeting on March 1. The review requested would be from a financial aspect and i f there are still outstanding concerns the policy can be edited. Ms. Scarlet indicated that the cost of providing the policy to all employees will be quantified but should not be large. Greimel moved that the Finance Committee set a meeting for Thursday, February 16, 2012 at 9:15 a.m. to consider the Ethics Policy. Supported by Potts. Motion carried on a roll call vote with Taub, Long and Middleton voting no. Commissioner Taub announced there would be an 11:00 a.m. meeting this morning regarding the prescription drug program. There being no other business to come before the committe e, the meeting was adjourned at 10:23 a.m. ________________________ _______________________________ Helen A. Hanger Jim Ver Ploeg Senior Committee Coordinator Administrator Director NOTE: The foregoing minutes are subject to Committee approval.