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HomeMy WebLinkAboutMinutes - 2012.03.01 - 36611TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVID WOODWARD Minority Vice Chairperson March 1, 2012 Chairperson Middleton called the meeting of the Finance Committee to order at 9:00 a.m. in the Board of Commissioners' Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, David Potts, Jim Runestad, Kathy Crawford, Bill Dwyer, Helaine Zack, Tim Greimel, Nancy Quarles COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT CIRCUIT COURT Pamela Davis-Drake CLERK/REGISTER OF DEEDS Larry Doyle, Deputy Clerk Ron Crank, Plat Engineer/Boundary Specialist COMMUNITY AND HOME IMPROVEMENT Kerry Rieth, Manager Gordon Lambert, Chief Kathy Williams, Housing Counselor Lon Shock, Housing Counsel CORPORATION COUNSEL Jody Hall, Assistant Counsel EXECUTIVE OFFICE Jerry Poisson, Deputy Executive Bob Daddow, Deputy Executive FACILITIES MANAGEMENT Art Holdsworth, Director Mike Hughson, Property Specialist HEALTH AND HUMAN SERVICES George Miller, Director CHILDREN’S VILLAGE Jody Overall, Manager HOMELAND SECURITY Ted Quisenberry, Manager HUMAN RESOURCES Karen Jones, Manager MANAGEMENT & BUDGET Laurie Van Pelt, Director FISCAL SERVICES Tim Soave, Manager Lynn Sonkiss, Chief LaVerne Smith, Supervisor Sheila Cox, Supervisor Jeff Phelps, Parks Fiscal Coordinator Prentiss Malone, Analyst Nancy Falardeau, Analyst Antonio Pisacreta, Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer Phil Castonia, Business Development Rep. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long David Potts Jim Runestad Kathy Crawford Bill Dwyer Helaine Zack Tim Greimel Nancy Quarles FINANCE COMMITTEE Page 2 March 1, 2012 PROSECUTING ATTORNEY Julie McMurty, Chief -Juvenile Terri Meiers, Administrative Supervisor SHERIFF Mike McCabe, Undersheriff Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Jim Ver Ploeg, Administrative Director Harvey Wedell, Sr. Analyst Julia Ruffin, Liaison Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Dwyer moved approval of the previous minutes o f February 9, 2012 as printed. Supported by Crawford. Motion carried on a voice vote. AGENDA Chairperson Middleton explained that the Finance Committee had been previously informed that Item 4 would be removed from the agenda but is now ready to be taken up so that is no longer the case. The Human Resources Committee will also be taking this item up on March 7 at a 6:30 pm meeting. The Committee was also previously informed that an Item 11 would be added to the agenda: Parks and Recreation Commission – Second Amendment to Lease with E.A. Fuller Oak Management Corporation. There were no objections. PUBLIC COMMENT None. FY 2012 CONTINGENCY REPORT The Fiscal Year 2012 Contingency Fund balance of $319,745 will remain unchanged by today’s actions. Potts moved to receive and file the FY 2012 Contingency Report dated February 23, 2012. Supported by Zack. Motion carried on a voice vote. REGULAR AGENDA 1. MR #12035 - BUILDING AUTHORITY – RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE A PROJECT TO REMODEL AND MAKE OTHER CAPITAL IMPROVEMENTS TO BUILDINGS LOCATED IN OAKLAND COUNTY, MICHIGAN TO BE USED BY THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY The Building Authority is requesting the Board of Commissioners to authorize use of the County’s full faith and credit for payment of principal and interest on Building Authority bonds to be issued for the Oakland County Community Mental Health Authority and to authorize the Lease Contract between t he County of Oakland and the Oakland County Building Authority. Bonds will be issued in a not to exceed principal amount of $14,500,000, issued at a rate not to exceed 8% per annum. OCCMHA will pay for the bonds FINANCE COMMITTEE Page 3 March 1, 2012 semi-annually to cover debt service. MR #12033 previously authorized acceptance of the application for financing of projects to equip and furnish a 48,000 square foot building (previously the Oakland County Medical Care Facility) owned by the County and to repair the parking lot and make capital improvements to the OCCMHA central administrative office located at 2011 Executive Hills Drive in Auburn Hills, Michigan. No budget amendment is required. Zack moved to recommend approval of the attached suggested Fiscal Note. Supported by Runestad. Motion carried unanimously on a roll call vote with Greimel absent . 2. MR #12036 – FACILITIES MANAGEMENT/FACILITIES ADMINISTRATION – LICENSING OF COURTHOUSE PARKING SPACES TO BILL FOX CHEVROLET Facilities Management is requesting authorization to lice nse use of 126 parking spaces at the 52-3 District Court at 700 Barclay Circle in Rochester Hills to Bill Fox Chevrolet for the purpose of storing up to 126 vehicles at a charge of $1,000 a month. A Request for Proposal was developed with assistance from the Purchasing Division and one proposal from Bill Fox was received. There will be enough parking spaces remaining to meet code requirements. The license can be renewed by mutual consent for two additional years and can be unconditionally terminated by either party. The agreement was developed with assistance from Corporation Counsel and Risk Management as to insurance requirements. A budget amendment will be made as outlined in the Fiscal Note. Potts moved to recommend approval of the attached sugge sted Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Greimel absent . 3. DEPARTMENT OF MANAGEMENT AND BUDGE T - AMENDMENT TO 2011 APPORTIONMENT OF LOCAL TAX RATES Management and Budget is requesting that the Board of Commissioners adopt an amended 2011 apportionment of local tax rates by directing the Equalization Division to revise the City of Pontiac’s previous taxing rate from 22.4761 to 17.0931 due to a preliminary injunction of Court Ordered Debt. Taub moved approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote with Greimel absent . 4. MR #12038 – SHERIFF’S OFFICE AND HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – CREATION OF CLASSIFICA TION AND POSITION OF INTELLIGENCE ANALYST FUNDED BY HOMELAND SECURITY GRANT The Sheriff’s Office and Health and Human Services-Homeland Security Division are requesting creation of one full-time eligible Special Revenue position titled Intelligence Analys t, salary grade 10, overtime non- exempt to act as a representative for Oakland County in providing research, analysis, evaluations and the correlation of highly sensitive information at the DHS Fusion Center in the City of Detroit – a hub of the Michigan S tate Police Fusion Center in Lansing . Funding for the position was previously allocated for with acceptance of Homeland Security grants. The position will be grant funded in its entirety begi nning with the 2008 FEMA State Homeland Security Grant Program -Regional Fiduciary funding accepted under MR #09187, then the 2009 Award accepted by MR #10134, both which expire April 30, 2012, then by funding awarded and accepted for 2010 under MR #11118 expiring April 30, 2013. Once these funds are either fully expended or expired, the position will then be funded by the 2011 FEMA State of Michigan Homeland Security Grant Program Agreement (MR #12011) pending UASI Board approval. The position will require top clearance from the FBI. The budget will be amended as outlined in the Fiscal Note. FINANCE COMMITTEE Page 4 March 1, 2012 Dwyer moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Greimel absent. 5. PROSECUTING ATTORNEY, CIRCUIT COURT – FAMILY DIVISION AND CHILDREN’S VILLAGE – PROGRAM YEAR 2012 JUVENILE ACCOUNTABILITY BLOCK GRANT (JABG) ACCEPTANCE The above-named entities are requesting Board authorization to accept a Michigan Department of Human Services grant award of $108,467 to be utilized as follows: - Children’s Village - $9,500 for the Installation of a Secure Detention Pedestrian Door Addition and $3,922 for training and treatment materials; - Prosecutor – Teen Court program continuation cost for one Probation Officer of $93,045; - Circuit Court Juvenile Drug Court Art Though Photography Program continuation subcontract for consultant facilitator $2,000. Budget amendments will be made as outlined in the Fiscal Note. Ms. McMurty reviewed the makeup of the Local Juvenile Crime Enforcement Coalition outlined on page 3 of the agreement. Programs selected for Teen Court are tracked to make sure they are working in trying to deter kids from becoming career criminals. Teen Court consists of high school kids trained as jurors. The success rate is higher than the national average. Ms. Overall explained that the new door leads to boy’s security detention and would provide faster emergency assistance. Ms. Davis-Drake explained that the $2,000 would be used for art therapy . The program is being expanded from photography to include additional mediums to help bring out issues kids might not otherwise share. Zack moved approval of the attached suggested Fiscal Note. Supported by Runestad. Motion carried unanimously on a roll call vote with Greimel absent. 6. CLERK/REGISTER OF DEEDS – 2012 SURVEY AND REMONUMENTATION GRANT ACCEPTANCE The Clerk is requesting authorization to accept a Michigan Department of Labor and Economic Growth Grant award of $329,156 for the Remonumentation Program for the period January 1, 2012 through December 31, 2012. The total award includes $229,156 for current program costs and $100,000 is reimbursement for expedited expenses. The grant will partially reimburse one existing full -time eligible General Fund/General Purpose Plate & Boundary Review S pecialist position. This is the 19th year of state funding for this program. To date 4,475 corners have been remonumented and 38 are currently being processed. A budget amendment will be made as outlined in the Fiscal Note. Runestad moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Greimel absent . 7. PARKS AND RECREATION COMMISSION – DONATION OF REFRIGERATION UNITS TO FORGOTTEN HARVEST The Parks and Recreation Commission (PRC) is requesting authorization to donate 15 refrigeration units to Forgotten Harvest, an Oakland County -based food rescue organization. The PRC is working with Facilities Management to secure a grant to replace these refrigeration units with unit s that are more energy efficient. FINANCE COMMITTEE Page 5 March 1, 2012 No budget amendment is required. Long moved approval of the attached suggested Fiscal Note. Supported by Zack. Taub moved to amend the Fiscal Note to add that this equipment will be transferred based upon a $1 fee plus other considerations. Supported by Zack. Motion to amend carried on a voice vote. Main motion as amended carried unanimously on a roll call vote with Greimel absent. 8. PARKS AND RECREATION COMMISSION – 2012 CRITTER C ATCHER INC. GRANT PROGRAM ACCEPTANCE The Parks and Recreation Commission (PRC) is requesting authorization to accept a non-cash grant valued at $250 from Critter Catchers, Inc. for a live animal bat conservation workshop. There is no match required and no budget amendment is necessary . Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Greimel absent . 9. PARKS AND RECREATION COMMISSION – SUPPORT OF APPLICATION FOR A MICHIGAN RECREATION PASSPORT PROGRA M DEVELOPMENT GRANT FOR ACCESSIBILITY IMPROVEMENTS AT ADDISON OAKS COUNTY PARK The Parks and Recreation Commission (PRC) is requesting authorization to apply to the Michigan Department of Natural Resources for a cost sharing grant from the Recreation Pass port Grant Program in the amount of $45,000, with a match of $15,000. The funding period would be November, 2012 – November, 2015. Applications are due April 2, 2012 and require a resolution of support from the Board of Commissioners. If awarded, funds will be used to construct a universally accessible fishing pier and install a universally accessible boat launch at Addison Oaks County Park in keeping with the PRCs Strategic Master Plan goals of developing and implementing a system -wide accessibility plan in compliance with the Americans with Disabilities Act. Long moved to recommend approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Greimel absent. 10. BOARD OF COMMISSIONERS – AMENDMENT TO GENERAL APPROPRIATIONS ACT Community and Home Improvement (CHI) is requesting that the Board of Commissioners’ approve s a “Policy for Accepting Less than What is Owed to Satisfy Mortgage Debt (Short Sale Policy)” and authorize amendment of the FY 2012 General Appropriations Act (GAA) to incorporate the policy. CHI provides loans to qualified Oakland County residents for home improvements. These loans can take the position of a primary or junior mortgage lien depending upon individual home own er circumstances. Current County policy requires full repayment of these loans. Because of the current mortgage crisis and downturn in the economic many of these homeowners are under water on their mortgages and /or cannot sell their homes. This has resulted in many of these homes going into the foreclosure process. If the process is completed, the lien is extinguished and the County receives nothing from the settlement process, forcing the County to write off the loan. Homeowners have been approaching CHI to ask to forgo all or a portion of their loan in order to do a short sale. The GAA currently does not allow for this. The GAA would be amended and the proposed policy would allow for acceptance of less than the full amount owed. Documentation and settlement amounts are outlined in the proposed policy. FINANCE COMMITTEE Page 6 March 1, 2012 Mr. Lambe rt and Ms. Williams explained that many lenders are allowing for short sales to sell homes for market value and forgive debt balances. CHI would ask for a market appraisal and ask the purc haser of the property to sign an affidavit indicating that they are occupying the home. This policy would help impede blight issue for local units and help credit scores. T his policy would only cover this particular loan program. Other CHI programs have portability requirements to pay back the federal government. Zack moved to recommend approval of the attached suggested Resolution. Supported by Taub. Motion carried on a roll call vote with Long and Runestad voting no and Greimel absent. 11. PARKS AND RECREATION COMMISSION – SECOND AMENDMENT TO LEASE WITH E.A. FULLER OAK MANAGEMENT CORPORATION The Parks and Recreation Commission (PRC) is requesting authorization to amend its lease with E.A. Fuller Oak Management Corporation. The County and E.A. F uller Oak Management entered into a lease dated December 14, 2006 and amended January 1, 2008 for food and beverage services for the PRC. The lease expires December 31, 2015. Effective January 1, 2013, PRC is requesting authorization to discontinue catering services under the lease to all Park facilities except for: Addison Oaks Conference Center, White Lake Oaks, Lyon Oaks Golf Clubhouse and Glen Oaks Golf Clubhouse. PRC through the County’s Purchasing Division is releasing a request for proposal for fo od and beverage services at these facilities. The lease must be amended to take into consideration an award will be made. PRC also desires to discontinue vending services to all Park facilities under the lease upon execution of this second amendment. Mr. Stencil indicated that they would like to get a concessions contract in place prior to the start of the season. Messrs. Castonia and Stencil explained that Oak Management had approached the PRC to make this change. A food and beverage committee was for med last October that included PRC commissioners and staff and as well as county purchasing staff. The Committee reviewed how the PRC was doing business, what was happening in the food and beverage industry and national standards. It was determined it would be best to bid out the four components of concessions, vending, catering and banquet service s separately consistent with national standards . Once a concessions contract is in place, catering will be bid out , followed by banquet services. Regardless of who the vendor is, each contract will be separate. Vending services will not be bid out. The PRC will be utilizing the County’s vending contract with Variety. Several committee members expressed concern that separating out these services might be detr imental to PRC operations, that if a vendor fails it could fall to the County to provide these services and that it might be better to maintain one contract to subsidize losing operations with profits from the banquet side. Contracts should also include performance standards. Commissioner Crawford advised that she had sat for 25 years on an award -winning PRC and that separating out concessions from the other functions was not something new and should make pricing more competitive. Commissioner Long, a member of the PRC, explained that s ome sustainability in a vendor was needed for banquets which are booked three years out. Dwyer moved to recommend approval of the attached suggested Fiscal Note. Supported by Crawford. Roll Call: Ayes: Long, Runestad , Crawford, Dwyer, Taub, Middleton Nays: Woodward, Potts, Zack, Greimel, Quarles FINANCE COMMITTEE Page 7 March 1, 2012 Motion carried. COMMUNICATIONS A. Department of Information Technology – CLEMIS Funds – Financial Statements and Schedules for the First Quarter Ended December 31, 2011 B. Health and Human Services - Health Division – 2012 Strengthening the Community of Practice for Public Health Improvement Grant Application C. Economic Development & Community Affairs Department - Community & Home Improvement Division – PY 2011 Annual Action Plan Substantial Amendment to the U.S. Department of Housing and Urban Development for the Emergency Solutions Grant (ESG) D. Economic Development & Community Affairs Department - Community & Home Improvement Division – 2012 Annual Action Plan and Consolidated Grant Application to the U.S. Department of Housing and Urban Development for Community Development Block Grant (CDBG), Home Investment Partnership Partnership Grant (HOME) and Emergency Solutions Grant (ESG) E. Notice for Hearing: Request for Exemption of Property Taxation until January 11, 2013 for United Solar Ovonic Corporation - 2705 Commerce Parkway, Auburn Hills, MI 48326 Quarles moved to receive and filed the communications. Supported by Taub. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Chairperson Middleton announced that the next meeting they would be considering transferring the Farmer’s Market to the PRC. Copies of the business plan were previously provided to commissioners. There being no other business to come before the committe e, the meeting was adjourned at 10:31 a.m. ________________________ _______________________________ Helen A. Hanger Jim Ver Ploeg Senior Committee Coordinator Administrator Director NOTE: The foregoing minutes are subject to Committee approval.