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HomeMy WebLinkAboutMinutes - 2012.03.13 - 36615 March 13, 2012 The meeting was called to order by Chairperson Potts at 9:32 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac , Michigan COMMITTEE MEMBERS PRESE NT: David Potts, Philip Weipert, Jim Nash, Robert Gosselin, Jim Runestad, Kathy Crawford, Beth Nuccio, Janet Jackson, Dave Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Gary McGillivray OTHERS PRESENT: CENTRAL SERVICES David VanderVeen, Director Karl Randall, Manager, Aviation FACILITIES MANAGEMENT Art Holdsworth, Director Paul Hunter, Manager Bob Larkin, Manager Mike Hughson HUMAN RESOURCES April Bradshaw, Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer Melissa Prowse, Business Development Rep. SHERIFF’S OFFICE Dale Cunningham, Business Manager Robert Smith, Major WATER RESOURCES COMMISSIONER Steven Korth, Manager Joe Colaianne, Attorney Megan Barnes, Paralegal BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Senior Analyst Harvey Wedell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Potts led the Committee in the Pledge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Robert Gosselin Jim Runestad Kathy Crawford Beth Nuccio Janet Jackson Dave Woodward Gary McGillivray DAVID POTTS Chairperson PHILIP WEIPERT Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 March 13, 2012 PUBLIC COMMENT None. APPROVAL OF THE MINUTES Jackson moved approval of the minutes of February 28, 2012 , as printed. Supported by Weipert. Motion carried on a voice vote. AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2012 GRANT PROGRAM ACCEPTANCE – REHABILITATE TERMINAL APRON -DESIGN; INSTALL FENCING (SE AREA) – DESIGN; REHABILITATE TAXIWAY (NORTH HANGAR AREA) - DESIGN The Michigan Department of Transportation has awarded the County of Oakland $121,000 in grant funding, which includes Federal funds in the amount of $114.950, State funds in the amount of $3,025 and a required County match of $3,025, which is available in the Airport Fund. The funds will be used for a project, which consists of Rehabilitating the terminal apron; installing fencing (S.E. Area); and rehabilitating the Taxiway in the North Hangar area. Gosselin moved approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Nuccio , Woodward and McGillivray absent. 2. WATER RESOURCES COMMISSIONER – REQUEST FOR APPROVAL OF PROFESSIONAL SERVICES CONTRACT WITH BEN LEWIS, P.E., FORMER COUNTY EMPLOYEE In accordance with Miscellaneous Resolution #933 00 – Professional Services Contracts with former County employees, approval is required by the Board of Commissioners and the Human Resources and Finance Committees to enter into a contract for professional services with former County employees. The Water Resources Commissioner is seeking approval from the Oakland County Board of Co mmissioners to enter into a professional services contract with Ben Lewis for professional engineering services. Mr. Lewis had previously worked for the Water Resources Commissioner from 1994 through 2000 and has extensive experience and expertise in civi l engineering. A Request for Qualifications for Professional Engineering Services was advertised by the Oakland County Purchasing Department, and Mr. Lewis, P.E., former County employee, received the top ranking. Weipert moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote with Nuccio, Woodward and McGillivray absent . Planning & Building Committee Page 3 March 13, 2012 3. PARKS AND RECREATION COMMISSION AND DEPARTMENT OF FACILITIES MANAGEMENT – TRANSFER OF OAKLAND COUNTY FARMERS’ M ARKET AND FLEA MARKET The Parks and Recreation Commission and the Department of Facilities Management are seeking approval of the transfer of the County Executive’s administrative and operational control functions of the Oakland County Farmers’ Market and Flea Market to the Parks and Recreation Com mission, effective June 2, 2012. The resolution reflects that the Oakland County Board of Commissioners reaffirms and acknowledges its actions to establish and maintain the Farmers’ Market and the Flea Market under Public Act 158 of 2009, MCL 46.191, et seq. The Oakland County Parks & Recreation Commission (OCPRC) will be entitled to receive 100% of all Farmers’ Market and Flea Market revenues in support of market operations. The OCPRC will be responsible for a ll future maintenance and improveme nts to the Farmers’ Market and Flea Market buildings/structures, both inside and out, including the parking lot. Further, Facilities Management & Operations (FM&O) will bill OCPRC for utility costs and charges for reques ted maintenance services; however, FM&O will provide maintenance and ground services at the market facility located at 2350 Pontiac Lake Road, Waterford, Michigan, at no charge to OCPRC through September 30, 2012. One part-time eligible Market Master position and the Pontiac Market Unit, FM&O, Department of Facilities Management will be deleted effective June 2, 2012. A new unit titled Parks & Recreation Oakland County M arket will be created in the Parks and Recreation Department. A new classification ti tled Assistant Parks Supervisor at a salary grade 10 overtime non -exempt, Merit Rule exempt, will be created and eligible for overtime after 40 hours in a workweek. One proprietary funded , full-time eligible Assistant Parks Supervisor position will be cre ated in the Parks and Recreation Oakland County Market Unit. The Oakland County Farmers’ Market and Flea Market, including their operations, grounds, buildings , structures and parking will be referred to as the Oakland County Market. Crawford moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with McGillivray absent. Weipert moved to directly refer this resolution to the Human Resources and Finance Committees and set a public hearing for Thursday, March 22, 2012, at 9:40. a.m . Supported by Gosselin. Motion carried unanimously on a roll call vote with McGillivray absent. 4. DEPARTMENTS OF FACILITIES MANAGEMENT/SHERIFF’S OFFICE – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH AERODYNAMICS INCORPORATED FOR USE OF HANGAR SPACE FOR STORAGE OF HELICOPTERS AT 6544 HIGHLAND ROAD, WATERFORD, MICHIGAN The Departments of Facilities Management and the Sheriff’s Office are seeking approval and acceptance of a Hangar Lease Agreement for u se of part of Hangar Number 2 at 6544 Highland Road at the Oakland County International Airport, Waterford, Michigan between the County of Oakland and Aerodynamics, Incorporated. The Oakland County Sheriff’s Department had acquired two helicopters per MR #00211 and 01315. The agreement would be for a term of three years commencing March 1, 2012, at a rental rate of $425.00 per month, per helicopter, plus fuel cost. Pursuant to the lease agreement, Aerodynamics Incorporated will provide adequate storage, fuel Planning & Building Committee Page 4 March 13, 2012 and office space in its Hangar Number 2 facility. The County will have the option to extend the initial term of the lease an additional three years at a rental rate of $475.00 per month per helicopter. The County will be allowed to purchase fuel at a discounted rate, and the helicopters would be washed once a month by Aerodynamics, Incorporated. Runestad moved approval of the attached suggested resolution. Supported by Woodward. Motion carried unanimously on a roll call vote with McGillivray absent. 5. DEPARTMENT OF FACILITIES MANAGEMENT/FACILITIES PLANNING ENGINE ERING – AUTHORIZATION TO RECEIVE BIDS FOR 2012 PARKING LOT REPAVING JUDGE’S WELL Facilities Planning & Engineering is requesting committee approval to seek bids to repave the Judge’s Well concrete parking lot, which was last replaced 25 years ago. If approved, the project will be bid by Purchasing in March, 2012 , and constructed during the summer of 2012. The estimated cost of the project is $220,000, which is available from the 2012 C apital Improvement Program. Upon receipt and tabulation of the proposals, Facilities Planning & Engineering will report back to the Planning & Building Committee with the recommendation to award a contract. Weipert moved approval for Facilities Planning & Engineering to issue a Request for Proposals and receive bids for the 2012 Parking Lot Repaving Project . Supported by Gosselin. Motion carried unanimously on a roll call vote with McGillivray absent. 6. DEPARTMENT OF FACILITIES MANAGEMENT/FACILITIES M AINTENANCE & OPERATIONS – AUTHORIZATION TO RECEIVE BIDS FOR 2012 ELEVATOR MAINTENANCE – PHASE 2 Facilities Maintenance and Operations (FM&O) is requesting committee approval to seek bids to renovate three Courthouse Tower public elevators. The project in cludes replacing various control systems, drive motors, brakes, hoists, electrical systems, land/leveling devices and rollers to bring them up to current building safety and Americans with Disabilities Act (ADA) codes. These elevators have experienced rep eat service calls and longer than normal downtimes. The estimated cost of the project is $600,000, which is available from the 2012 Capital Improvement Program. Upon receipt and tabulation of the proposals, FM&O will report to the Planning & Building Committee with the recommendation to award a contract. Chairperson Potts requested that as part of the renovation project, directional indicators are placed at the elevators to help the public determine their location within the courthouse. He requested to see an asterisk on the contract with that notation when it comes back to the committee. Crawford moved approval for Facilities Maintenance & Operations to issue a Request for Proposals and receive bids for the 2012 Elevator Maintenance – Phase 2 Project. Supported by Jackson. Motion carried unanimously on a roll call vote with McGillivray absent. 7. DEPARTMENT OF FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS Planning & Building Committee Page 5 March 13, 2012 – AUTHORIZATION TO RECEIVE BIDS FOR 2012 ELECTRICAL UPGRADES TO COUNTY BUILDINGS Facilities Maintenance and Operations is requesting committee approval to seek bids for the 2012 Electrical Upgrades to County Buildings, which includes a new fire alarm system for the North Office Building, which currently has none. The project also i ncludes replacing obsolete T12 fluorescent lamps with new T8 lamps in the Information Technology, North Office Building and Public Works buildings. These conversions were recommended in a 2010 energy audit based on their exceptional paybacks in less than four years. The estimated cost of this project is $310,000, which is available from the 2012 Capital Improvement Program. Upon receipt and tabulation of the proposals, FM&O will report to the Planning & Building Committee with the recommendation to award a contract. Crawford moved approval for Facilities Maintenance & Operations to issue a Request for Proposals and receive bids for the 2012 Electrical Upgrades to County Buildings Project. Supported by Nash. Motion carried unanimously on a roll call v ote with McGillivray absent. CONSENT AGENDA – INFORMATIONAL ITEMS None. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:10 a.m. ______________________________________ ________________________________ Pamela Worthington, Committee Coordinator Jim VerPloeg, Administrative Directo r NOTE: The foregoing minutes are subject to Committee approval.