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HomeMy WebLinkAboutMinutes - 2012.04.10 - 36619 April 10, 2012 The meeting was called to order by Chairperson Potts at 9:31 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac , Michigan COMMITTEE MEMBERS PRESE NT: David Potts, Philip Weipert, Jim Nash, Robert Gosselin, Jim Runestad, Dave Woodward, Gary McGillivray COMMITTEE MEMBERS ABSENT WITH NOTICE: Kathy Crawford, Beth Nuccio, Janet Jackson OTHERS PRESENT: CORPORATION COUNSEL Jody Hall, Assistant Corpora tion Counsel COUNTY EXECUTIVE Bob Daddow, Deputy County Executive Phil Bertolini, Deputy County Executive FACILITIES MANAGEMENT Art Holdsworth, Director Paul Hunter, Manager Mike Hughson, Property Manager Ed Joss, Supervisor HEALTH & HUMAN SERVICES George Miller, Director INFORMATION TECHNOLOGY Ed Poisson, Director PLANNING & ECONOMIC DEVELOPMENT Mary Langhauser, Supervisor SHERIFF’S OFFICE Dale Cunningham, Business Manager WATER RESOURCES COMMISSIONER John McCulloch, Commissioner Joe Colaianne, Attorney & Insurance Administrator Sue Coffey, Manager AXE & ECKLUND John Axe, Bond Counsel BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Harvey Wedell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Potts led the Committee in the Pledge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Robert Gosselin Jim Runestad Kathy Crawford Beth Nuccio Janet Jackson Dave Woodward Gary McGillivray DAVID POTTS Chairperson PHILIP WEIPERT Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 April 10, 2012 PUBLIC COMMENT None. APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of March 13, 2012, as printed. Supported by Weipert. Motion carried on a voice vote. AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER – APPOINTMENT OF DEPUTIES The Drain Code of 1956, Section 280.24 provides that a drain (Water Resources) commissioner may appoint a deputy or deputies, with county board of commissioners’ approval, and may revoke the appointment at his pleasure. The Oakland Coun ty Water Resources Commissioner is requesting approval for the appointment of the following individuals as deputies of the Water Resources Commissioner: Douglas Buchholz, Chief of Operations, Joseph W. Colaianne, Attorney & Insurance Administrator, Suzanne Coffey, P.E. Manager , and Steven Korth, P.E. Manager. As Deputy Water Resources Commissioners, they would have the authority to carry out all functions and duties of the office of the Water Resources Commissione r when he is unable to carry out the duties of his office. Woodward moved approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote with Crawford, Nuccio and Jackson absent. 2. WATER RESOURCES COMMISSIONER – INTERLOCAL AGREEMENT AUTHORIZING COUNTY PARTICIPATION IN THE MICHIGAN WATER/WASTEWATER AGENCY RESPONSE NETWORK Certain Michigan water and wastewater agencies have formed the Michigan Water/Wastewater Agency Response Network (MI -WARN) to share resources and to assist each other in the form of personnel equipment, material and supplies in the event of emergencies that disrupt utility services. The Water Resources Commissioner is requesting authorization for the County to participate and enter into a mutual aid agreement for the Michigan Water/Wastewater Agency Response Network. This agreement gives sole discretion to participating members whether or not to respond to a request for emergency assistance and provides for cost reimbursement by the requesting member to the responding member. Runestad moved approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Crawford, Nuccio and Jackson absent. Planning & Building Committee Page 3 April 10, 2012 3. WATER RESOURCES COMMISSIONER – INTERLOCAL AGREEMENT WITH ROCHESTER HILLS FOR VACTOR TRUCK MAINTENANCE WATER METER TESTING AND OTHER RELATED WATER & SEWER MAINTENANCE SERVICES Vactor trucks have specific performance requirements which require specialized service and maintenance work. It has been difficult to find service facilities that are able to perform those specialized services economically, properly and in a timely manner. The City of Rochester Hills operates a repair facility at its Department of Public Services bui lding and has personnel capable of repairing and maintaining municipal vehicles. The City of Rochester Hills also has equipment capable of water meter testing and qualified personnel capable of providing other services related to water and sewer maintenance on an as-needed basis. The Water Resources Commissioner (WRC) is seeking approval of an interlocal agreement between the County of Oakland and the City of Rochester Hills for Vactor Vehicle Maintenance, Water Meter Testing Services and other related Wa ter & Sewer Maintenance Services. These services would be paid from revenue generated from various water and sewer systems under the direction of the WRC and would not impact the County general fund. Weipert moved approval of the attached suggested reso lution. Supported by Gosselin. Motion carried unanimously on a roll call vote with Crawford, Nuccio and Jackson absent. 4. WATER RESOURCES COMMISSIONER – LATHRUP VILLAGE SEWER SYSTEM – TRANSFER AND ASSIGNMENT OF ALL COUNTY INTEREST IN EASEMENTS, RIGHTS -OF-WAY, WATER MAINS, LATERALS AND RELATED EQUIPMENT, FACILITIES AND IMPROVEMENTS LOCATED WITHIN THE CITY OF LATHRUP VILLAGE Years ago, when the County operated Public Wo rks, infrastructure was built in many communities. Currently, the County holds legal title to portions of the local sewage collection system serving the City of Lathrup Village, referred to as the Evergreen – Farmington Sewage Disposal System. The City of Lathrup Village has requested that the County transfer all title and interest in the local sewage collection system serving the City of Lathrup Village (local sewage collection system). There is no outstanding debt or other indebtedness with respect to the finance, design or construction of said system that would otherwise prohibit the transfer of these property interests. The Water Resources Commissioner is seeking approval to transfer and assign all County interest in easements and rights-of-way and the sewer system mains, laterals and related equipment, facilities and improvements, including a sewage retention tank, excluding leads relating to the local sewage collection system serving the City of Lathr up Village, but excepting there from the interceptor system collectively referred to as the Evergreen -Farmington Sewage Disposal System . Additionally, the resolution directs the Oakland County Board of Commissioners Chairperson to execute Quit Claim deeds in favor of the City of Lathrup Village and any other necessary property transfer documents to effectuate the transfer of the County’s interest in sewer system easements relating to the local sewage collection system serving the City of Lathrup Village. Planning & Building Committee Page 4 April 10, 2012 Runestad moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote wi th Crawford, Nuccio and Jackson absent. 5. PLANNING AND ECONOMIC DEVELOPMENT SER VICES’ DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (TRAXYS POWER GROUP, INC. PROJECT) – CITY OF PONTIAC The Planning and Economic Development Services ’ Division (EDC) is requesting approval of the Traxys Power Group, Inc. Project in the City of Pontiac. The project consists of the purchase of the former Fiero GM Pontiac coal plant from DTE. The 25 megawatt coal plant will be converted to burn biomass to export and sell green energy to D TE on a 20-year Power Purchase Agreement (PPA). Part of this conversion includes a new wood yard structure covering 240,000 square feet, screen, a hog, new conveyors, magnets and wood storage area. Interior modifications consist of a rebuild of the turbine, boiler modifications and emissions upgrades to equipment. The biomass is primarily expected to consist of wood waste. The borrower intends to qualify the project as a solid waste disposal facility for purposes of the issuance of tax exempt private activity bonds by the EDC. McGillivray moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Crawford, Nuccio and Jackson absent. 6. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (TRAXYS POWER GROUP, INC. PROJECT) – CITY OF PONTIAC The Planning and Economic Development Services Division (EDC) is requesting approval of the appointments of Dr. Bruce Turpin and Garland Doyle to the Board of Directors of the Economic Development Corporation of the County of Oakland for the Traxys Power Group, Inc. Project in the City of Pontiac. McGillivray moved approval of the attached suggested resolution. Supported by Woodward. Motion carried unanimously on a roll call vote with Crawford, Nuccio and Jackson absent. 7. DEPARTMENT OF FACILITIES MANAGEMENT – 2012 BIO -BASED PRODUCT REIMBURSEMENT PROGRAM – GRANT ACCEPTANCE The Clean Energy Coalition (CEC) in Ann Arbor has offered to provide Oakland County with samples of soy-based cleaning products for use in the Grounds and Custodial Units of Facilities Management and the Garage. The offer is part of the 2012 Biobased Products Reimbursement Program funded by the United Soybean B oard. This is a one -time grant acceptance, and there is no need for matching funds. The grant is to be used to investigate the possible use of “green” products in the County’s Garage and Facilities Management operations. The amount of the grant is an amount up to $962.50 for a one -year period. Runestad moved approval of the attached suggested resolution. Supported by Nash. Planning & Building Committee Page 5 April 10, 2012 Motion carried unanimously on a roll call vote with Crawford, Nuccio and Jackson absent. 8. DEPARTMENTS OF FACILITIES MANAGEMENT AND THE SHERIFF’S OFFICE – APPROVAL AND ACCEPTANCE OF FIRST AMENDMENT TO LEASE FOR SHERIFF’S DEPARTMENT STORAGE FACILITY, 5782 TEREX AVE., SUITES A & B, CLARKSTON, MICHIGAN Since 2003, the Oakland County Sheriff’s Dep artment has housed specialized mobile law enforcement equipment in an industrial building located at 5782 Terex Ave., Suites A and B in Springfield Township. The most recent lease commenced in May of 2012 , and expires in April of 2013. County staff has r ecently learned that the landlord has lost ownership of the property via a foreclosure, and the property is now owned by the lender. The Departments of Facilities Management and the Sheriff’s Office are seeking approval to amend the present lease to forma lly identify the new owner of the property for purposes of proper insurance coverage, payment of rent and the continuation of the lease. Weipert moved approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Crawford, Nuccio and Jackson a bsent. 9. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – 2012 ROOF REPLACEMENT PROGRAM – ANIMAL CARE CENTER The Facilities Planning & Engineering Division recommends replacement of the 25 year-old roof at the Animal Care Center under the 2012 Capital Improvement Program Roof Replacement Program. In accordance with Purchasing Division procedures, four bids were received on March 21, 2012, for the project, and after review by the Facilities Planning & Engineering Division and the Purchasing Division it was determined that the lowest responsible bidder is Butcher & Butcher Construction, Inc. of Rochester Hills, Michigan with a bid in the amount of $7,116, including the bond, after acceptance o f the deduct alternate. The estimated cost of the project is $120,000, including the contract award of $97,116, $11,000 for lightning protection and a contingency of $11,884. Runestad moved to report to the Finance Committee with the recommendation that the 2012 Roof Replacement Program – Animal Care Center Project be authorized at the cost of $120,000, including a contingency of $11,884. Supported by Nash. Motion carried unanimously on a roll call vote with Crawford, Nuccio and Jackson absent. 10. BUILDING AUTHORITY – RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE A PROJECT TO MAKE INFRASTRUCTURE CAPITAL IMPROVEMENTS AND INFORMATION TECHNOLOGY CAPITAL IMPROVEMENTS LOCATED IN OAKLAND COUNTY, MICHIGAN The Oakland County Building Authority is requesting approval of a lease to finance several capital Planning & Building Committee Page 6 April 10, 2012 improvement projects in an amount not to exceed $19.3 million to be utilized for Infrastructure (approximately $8 million) and information technology projects (approximately $11 million). The resolution authorizes a lease between the Oakland County Building Authority and the County of Oakland commencing June 1, 2012, for a term of 15 years. Through this lease the Building Authority pledges its full faith and credit to finance the t otal cost of the project by the issuance of building authority bonds payable from cash rental payments to be made by the County to the Building Authority pursuant to this lease and Act 31. Runestad moved approval of the attached suggested resolution. Su pported by McGillivray. Motion carried unanimously on a roll call vote with Crawford, Nuccio and Jackson absent. 11. 2012 FACILITIES MANAGEMENT BUILDING, GROUNDS & INFRASTRUCTURE PLAN The Department of Facilities Management provided an overview of the Fac ilities Management Buildings, Grounds & Infrastructure Plan, which provides an inventory and brief description of the County Executive’s facilities. Mr. Holdsworth did a brief PowerPoint presentation , which included information concerning campus roads, pa rking lots, utilities, photographs of the buildings, statistics detailing their size and cost, and a brief description of the history of the buildings. The complete plan is posted on Facilities Management’s website at www.oakgov.com/fm. Mr. Holdsworth also handed out the FY 2012 through FY 2016 Capital Improvement Program document that identifies projects that may be executed in FY 2012 through FY 2016. Runestad moved to receive and file the 2012 Facilities Manag ement Building, Grounds & Infrastructure Plan as well as the FY 2012 through FY 2016 Capital Improvement Program document. Supported by Weipert. Motion carried on a voice vote. 12. MR #12080 – BOARD OF COMMISSIONERS – STATIONARY OUTDOOR SITES FOR MOBILE FOOD VENDORS ON COUNTY CAMPUS Commissioner Woodward is seeking approval of a resolution that he introduced that requests that the Oakland County Executive’s administration submit a proposal for establishing stationary outdoor sites on the Oakland County campus for mobile food carts. It further request s that County Executive’s administration submit the policy, procedures and permit fees to the General Government and Finance Committees for review and recommendation to the full board within thirty days of the adoption of this resolution, and if one isn’t submitted by that time frame, the Oakland County Board of Commissioners will develop and consider a policy no later than May 31, 2012. Upon adoption of the policy, the Oakland County B oard of Commissioners would direct the Board of Commissioners’ Director of Administration, through the normal Oakland County Purchasing process, to draft the Request for Proposals and solicit bids for mobile food cart vendors that will be permitted to operate on identified outd oor sites on the Oakland County campus. Runestad moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Nash. Runestad moved to postpone consideration of this resolution until more information is provid ed Planning & Building Committee Page 7 April 10, 2012 on what happened with the previous, similar resolution, and to get input from County administration. Supported by Gosselin. Motion to postpone carried on a voice vote. 13. MR #12081 – BOARD OF COMMISSIONERS – A RESOLUTION TO REQUEST COUNTY EXECUTIVE TO APPOINT YOUNG MEMBER TO OAKLAND COUNTY WORKFORCE DEVELOPMENT BOARD (OCWDB) AND FOR THE OCWDB TO DEVELOP NEW STRATEGY TO REDUCE UNEMPLOYMENT FOR YOUNG WORKERS IN OAKLAND COUNTY Commissioner Woodward is seeking approval of a resolution that he introduce d to request that Oakland County Executive L. Brooks Patterson appoint a new member to the Oakland County Workforce Development Board who is under the age of 35 and that the Workforce Development Board develop a strategy to help lower unemployment among Oa kland County’s young workers. Nash moved to report to the full Board with the recommendation that the resolution be adopted. Supported by McGillivray. Weipert moved to postpone consideration of this resolution until the next scheduled Planning and Building Committee meeting to allow County Administration time to review and provide input. Supported by McGillivray. Motion to postpone carried on a voice vote. CONSENT AGENDA – INFORMATIONAL ITEMS A. 2012 Facility Inspection List B. 2012 Capital Improveme nt Program Quarterly Progress Report C. Building Authority Minutes – February 8, 2012 Nash moved to receive and file the items on the consent agenda. Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 11:15 a.m. Planning & Building Committee Page 8 April 10, 2012 ______________________________________ ________________________________ Pamela Worthington, Committee Coordinator Jim VerPloeg, Administrative Directo r NOTE: The foregoing minutes are subject to Committee approval.