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HomeMy WebLinkAboutMinutes - 2012.04.12 - 36623TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVID WOODWARD Minority Vice Chairperson April 12, 2012 Chairperson Middleton called the meeting of the Finance Committee to order at 9:00 a.m. in the Board of Commissioners' Auditorium of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, David Potts, Jim Runestad, Bill Dwyer, Helaine Zack, Tim Greimel COMMITTEE MEMBERS ABSENT WITH NOTICE: Kathy Crawford, Nancy Quarles OTHERS PRESENT EXECUTIVE OFFICE Bob Daddow, Deputy Executive FACILITIES MANAGEMENT Art Holdsworth, Director Mike Hughson, Property Specialist HEALTH & HUMAN SERVICES George Miller, Director HOMELAND SECURITY Ted Quisenberry, Manager INFORMATION TECHNOLOGY Pat Coates, Administrator MANAGEMENT & BUDGET Laurie Van Pelt, Director EQUALIZATION Dave Hieber, Manager FISCAL SERVICES Tim Soave, Manager Lynn Sonkiss, Chief Leo Lease, Analyst Prentiss Malone, Analyst Antonio Pisacreta, Analyst SHERIFF Mike McCabe, Undersheriff Dale Cunningham, Business Manager YOUTH IN GOVERNMENT DAY (see attached list) PARTICIPANTS WATER RESOURCES COMMISSIONER Joe Colaianne, Insurance Administrator Steve Korth, CITY OF AUBURN HILLS Doreen Olko, Police Chief PLANTE & MORAN, PLLC Beth Bailey William Brickey Timothy St. Andrew BOARD OF COMMISSIONERS Jim Ver Ploeg, Administrative Director Harvey Wedell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long David Potts Jim Runestad Kathy Crawford Bill Dwyer Helaine Zack Tim Greimel Nancy Quarles FINANCE COMMITTEE Page 2 April 12, 2012 PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. Commissioner Middleton welcomed students and faculty from around the county who were participating in today’s Youth In Government activities. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes o f March 15, 2012 as printed. Supported by Zack. Motion carried on a voice vote. AGENDA The agenda stood as printed. PUBLIC COMMENT Commissioner Long read into the minutes a proclamation recognizing Student Government Day in Oakland County and its participants. FY 2012 CONTINGENCY REPORT The Fiscal Year (FY) 2012 Contingency Fund balance of $319,745 will remain unchanged by today’s actions. Dwyer moved to receive and file the FY 2012 Contingency Report dated April 4, 2012. Supported by Runestad. Motion carried on a voice vote. CONSENT AGENDA 1a. MR #12066 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT WITH THE TOWNSHIP OF ADDISON - 2012 The Sheriff is requesting authorization to contract with the Township of Addison to provide marine patrol services for the period of May 21, 2012 through September 30, 2012 at rates outlined in Attachment A to the resolution. The rates for 2012 have increased by $0.19 per hour from $31.18 to $31.37 (marine deputy with boat). At the request of the Township one Ge neral Fund/General Purpose part -time non -eligible 125 hours/year Marine Safety Deputy I position will continue. The Second Quarter Forecast will amend the FY 2012 Budget based on projected usage and to reflect the rate increase. The FY 2013 -FY 2015 County Executive Recommended Budget will include an adjustment for this contract. 1b. MR #12067 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF COMMERCE - 2012 The Sheriff is requesting authorization to contract with the Cha rter Township of Commerce to provide marine patrol services for the period of May 21, 2012 through September 30, 2012 at rates outlined in Attachment A to the resolution. The rates for 2012 have increased by $0.19 per hour from $31.18 to $31.37 (marine deputy with boat). At the request of the Township one General Fund/General Purpose part- FINANCE COMMITTEE Page 3 April 12, 2012 time non -eligible 250 hours/year Marine Safety Deputy I position will continue. The Second Quarter Forecast will amend the FY 2012 Budget based on projected usage and t o reflect the rate increase. The FY 2013-FY 2015 County Executive Recommended Budget will include an adjustment for this contract. 1c. MR #12068 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT WITH THE TOWNSHIP OF HIGHLAND - 2012 The Sheriff is requesting authorization to contract with the Township of Addison to provide marine patrol services for the period of May 21, 2012 through September 30, 2012 at rates outlined in Attachment A to the resolution. The rates for 2012 have increased by $0.19 per hour from $31.18 to $31.37 (marine deputy with boat). At the request of the Township one General Fund/General Purpose part -time non -eligible 250 hours/year Marine Safety Deputy I position will continue. The Second Quarter Forecast will amend the FY 2012 Budget based on projected usage and to reflect the rate increase. The FY 2013 -FY 2015 County Executive Recommended Budget will include an adjustment for this contract. 1d. MR #12069 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF INDEPENDENCE - 2012 The Sheriff is requesting authorization to contract with the Charter Township of Independence to provide marine patrol services for the period of May 21, 2012 through September 30, 2012 at rates outlined in Attachment A to the resolution. The rates for 2012 have increased by $0.19 per hour from $31.18 to $31.37 (marine deputy with boat). At the request of the Township one General Fund/General Purpose part- time non -eligible 125 hours/year Marine Safety Deputy I position wi ll continue. The Second Quarter Forecast will amend the FY 2012 Budget based on projected usage and to reflect the rate increase. The FY 2013-FY 2015 County Executive Recommended Budget will include an adjustment for this contract. 1e. MR #12070 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CITY OF ORCHARD LAKE VILLAGE - 2012 The Sheriff is requesting authorization to contract with the City of Orchard Lake Village to provide marine patrol services for the period of May 21, 2012 through Se ptember 30, 2012 at rates outlined in Attachment A to the resolution. The rates for 2012 have increased by $0.19 per hour from $31.18 to $31.37 (marine deputy with boat). At the request of the City one General Fund/General Purpose part -time non-eligible 250 hours/year Marine Safety Deputy I position will continue. The Second Quarter Forecast will amend the FY 2012 Budget based on projected usage and to reflect the rate increase. The FY 2013 -FY 2015 County Executive Recommended Budget will include an adju stment for this contract. 1f. MR #12071 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF ORION - 2012 The Sheriff is requesting authorization to contract with the Charter Township of Orion to provide marine patrol services for the period of May 21, 2012 through September 30, 2012 at rates outlined in Attachment A to the resolution. The rates for 2012 have increased by $0.19 per hour from $31.18 to $31.37 (marine deputy with boat). At the request of the Township one Gener al Fund/General Purpose part-time non- eligible 640 hours/year Marine Safety Deputy I position will continue. The Second Quarter Forecast will amend the FY 2012 Budget based on projected usage and to reflect the rate increase. The FY 2013 -FY 2015 County Ex ecutive Recommended Budget will include an adjustment for this contract. 1g. MR #12072 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF WEST BLOOMFIELD- 2012 The Sheriff is requesting authorization to contract with the Ch arter Township of West Bloomfield to provide marine patrol services for the period of May 21, 2012 through September 30, 2012 at rates outlined in FINANCE COMMITTEE Page 4 April 12, 2012 Attachment A to the resolution. The rates for 2012 have increased by $0.19 per hour from $31.18 to $31.37 (marine deputy with boat). At the request of the Township two General Fund/General Purpose part- time non-eligible 1,700 hours/year Marine Safety Deputy I position s will continue. The Second Quarter Forecast will amend the FY 2012 Budget based on projected u sage and to reflect the rate increase. The FY 2013-FY 2015 County Executive Recommended Budget will include an adjustment for this contract. 1h . MR #12073 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF WHITE LAKE - 2012 The Sheriff is requesting authorization to contract with the Charter Township of White Lake to provide marine patrol services for the period of May 21, 2012 through September 30, 2012 at rates outlined in Attachment A to the resolution. The rates for 20 12 have increased by $0.19 per hour from $31.18 to $31.37 (marine deputy with boat). At the request of the Township one General Fund/General Purpose part - time non -eligible 250 hours/year Marine Safety Deputy I position will continue. The Second Quarter Forecast will amend the FY 2012 Budget based on projected usage and to reflect the rate increase. The FY 2013-FY 2015 County Executive Recommended Budget will include an adjustment for this contract. 1i. MR #12074 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF WATERFORD- 2012 The Sheriff is requesting authorization to contract with the Charter Township of Waterford to provide marine patrol services for the period of May 21, 2012 through September 30, 2012 at rates outline d in Attachment A to the resolution. The rates for 2012 have increased by $0.19 per hour from $31.18 to $31.37 (marine deputy with boat). The Township is requesting creation of one General Fund/General Purpose part -time non-eligible 250 hours/year Marine Safety Deputy I position. The FY 2012 Budget will be amended as outlined in the Fiscal Note. The FY 2013-FY 2015 County Executive Recommended Budget will include an adjustment for this contract. 2. MR #12076 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IM PROVEMENT PROGRAM FISCAL YEAR 2012 APPROPRIATION – CITY OF BLOOMFIELD HILLS – LONG LAKE ROAD AT EPPING LANE – PROJECT NO. 51221 Introduced by Commissioner Potts, the resolution approves the project submitted by the City of Bloomfield Hills as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s one -third share of funding from the General Fund Designated Fund Balance. The program consists of paved approach improvements on Long Lake Road at Epping Lane. A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the City is included. A budget amendment of $10,000 will be made as outlined in the Fiscal Note. Long moved to recommend approval of the attached suggested Fiscal Not es. Supported by Runestad. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. REGULAR AGENDA 3. FY 2011 AUDIT PRESENTATION OF OAKLAND COUNTY FINANCIAL STATEMENTS FOR THE YEAR ENDED SEPTEMBER 30, 2011 Ms. Bailey introduced herself and members of the audit team. Mr. Buckley reported that several weeks ago a letter going into greater detail was sent to all commissioners regarding the audit. The audit report s an unqualified opinion, the highest achievable, has again been received by Oakland County. Two documents were distributed to the Finance Committee, one containing FINANCE COMMITTEE Page 5 April 12, 2012 graphics and the other containing a presentation outline on the report. The independent auditors’ report is included in the County’s Comprehensive Ann ual Financial Report (CAFR) and relays the auditors’ main deliverable, indicating that everything is in compliance. The auditors are required to communicate with the individuals charged with governance and so report annually to the Board of Commissioners’ Finance Committee. The Report dated March 20, 2012 to the Finance Committee outlines key aspects of the audit, explaining that the auditors use the County’s internal controls to determine procedures and review methodologies for coming up with estimates for sensitive funds. The most sensitive estimates affecting the financial statements include unbilled water and sewer fees, liabilities for accrued workers’ compensation claims, general liability claims and judgments, incurred but not reported health costs , unbilled legal fees, property tax refunds and retiree health care. The audit of federal grants is ongoing and will be delivered on the required due date June 30. Adoption of GASB 54 required that certain Special Revenue funds were rolled into and reported within the General Fund and fund balance classifications in the governmental fund financial statements were changed to reflect the required five new classifications . Mr. Buckley explained that the area of property taxes looked very different than it did five years ago. Equalization has done a good job in mapping out and coming up with a delinquent percentage of taxes. Data from the last several years can be used along with what is currently outstanding to project this figure. Previously there was no need to report anything but the economy has changed that. Mr. Soave stated that if the committee wished to go through the CAFR in depth at another meeting or had individual questions to contact him or call the auditors. Taub moved to receive and file the reports of the auditors . Supported by Runestad. Motion carried unanimously on a voice vote. 4. ESTABLISHMENT OF OAKLAND COUNTY 9 -1-1 CHARGE RATE (FORMERLY TELEPHONE SURCHARGE) RATE FOR THE PERIOD JULY 1, 2012 TO JUNE 30, 2013 The resolution would authorize extension of the County 9 -1-1 charge on billable devices, as defined by State statute, for the period of July 1, 2012 through June 30, 2013 to cover operations, construction and necessary provisions of the Radio Communications Fund at a rate of $.20 per billable device. The previous rate for July 1, 2011 through June 30, 2012 was $.23 and the originating surcharge was $.57 per wireline under MR #99279 . The County 9-1-1 charge revenue anticipated through September 30, 2014 was developed based on the $.23 rate and so will be reduced. A budget amendment to the Radio Communications Fund for FY 2012 -2014 will be made to reflect the decrease as outlined in the resolution. Mr. Daddow explained that the reduction in the charge would result in an annua l estimated savings to taxpayers of $531,000. The original legislation was based on wirelines, was re-written to include wireless, and amended in 2008 to “billable devices” to include cell phones. The system has been fully operational for over a year, providing the Administration with estimates to project ongoing costs. Work to improve coverage by addressing communication “holes” is diminishing with about 12 or so to deal with but will continue as needed. Individual projects built into estimates includ e funding of depreciation, equipment replacement and rewriting computer aided dispatch software . In May the City of Warren will go online and include 300 officers. The initial surcharge of $.57 was to construct the system and the second piece was to move to operating status. The Administration is looking to reduce the fee again by1% next year and another one 1% the following year . Dywer moved approval of the attached suggested Resolution. Supported by Zack. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. FINANCE COMMITTEE Page 6 April 12, 2012 5. MR #12064 – SHERIFF’S OFFICE – CONTRACT FOR AUXILIARY DEPUTY SERVICES IN THE CITY OF ORCHARD LAKE 2012 The Sheriff is requesting authorization to contract with the City of Orchard Lake Village to provide auxi liary deputy services for the period April 1, 2012 through December 31, 2012, for special events, including the St. Mary’s Festival. Services will be provided on an overtime basis and require continuation of one General Fund/General Purpose part-time, non-eligible 240 hours/year Mounted Deputy position. No budget amendment is required. Taub moved approval of the attached suggested Fiscal Note. Supported by Runestad. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 6. MR #12065 – SHERIFF’S OFFICE – PAINT CREEK TRAILWAYS CONTRACT FOR LAW ENFORCEMENT SERVICES FOR THE 2012, 2013 AND 2014 SEASONS The Sheriff is requesting au thorization to contract with Paint Creek Trailways to provide Law Enforcement Mounted Patrol Servic es for the 2012, 2013 and 2014 seasons . Two GF/GP PTNE Mounted Deputy positions at 1,150 hours/year and one GF/GP PTNE Mounted Deputy position at 1,200 hours/year will be continued. Rates are consistent with rates established by MR #11244 for Parks and R ecreation Contracts. Revenue and expenditures for this contract are included in the FY 2012 Budget and will be included in the County Executive Recommended Budget for FY 2013 -2015. No budget amendment is necessary. Dwyer moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 7. MR #12063 – DEPARTMENT OF FACILITIES MANAGEMENT/SHERIFF’S OFFICE – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH AERODYNAMICS INCORPORATED FOR USE OF HANGAR SPACE FOR STORAGE OF HELICOPTERS AT 6544 HIGHLAND ROAD, WATERFORD, MICHIGAN On behalf of the Sheriff, Facilities Management is recommending a lease agreement with Aerodynamics Corporation for storage of two helicopters, fuel, equipment and office space for aviation staff. The lease will be effective May 1, 2012 for a period of three years at a rate of $425.00 per month per helicopter or $10,200 per year. The County will also have the option to extend the initial term of the lease an additional three years at the rate of $475.00 per month per helicopter. The agreement also provides the option to purchase fuel but does not include the cost of fuel for the helicopters. Funding is included in the FY 2012 - 2014 budget. Line item budgets for Rent and Gasoline expense will be reviewed and adjusted during the FY 2013-2015 budget process. No budget amendment is recommended at this time. Mr. Hughson explained that the Request for Proposal process resulted in 3 responses from han gar providers. Aerodynamics bid was 50% lower than next lowest bidder. The County has had a good relationship with this vendor. Taub moved approval of the attached suggested Fiscal Note. Supported by Runestad. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 8. DEPARTMENT OF MANAGEMENT AND BUDGET – 2012 EQUALIZATION REPORT The resolution adopts the 2012 equalization, authorizes its certification by the Chairperson of the Board of Commissioners and directs that it be entered on the County records and delivered to the appropriate township or city official. The recommended 2012 total E qualized Valuation for Oakland County is $50,839,024,966, a 3.08% decrease from the previous year; the Taxable Value is $49,235,953,993, a FINANCE COMMITTEE Page 7 April 12, 2012 3.08% decrease from the previous year . A copy of the 201 2 Equalization Report is attached to the resolution, placed on file and made available through Management and Budget/Equalization. Mr. Heiber reported that he has not yet seen them but legislat ion have been introduced in Lansing regarding personal property taxes, to exempt the first $40,000 and phase out the tax over time on equipment. He explained that local assessors determine whether property should remain agricultural or residential which greatly depends on whether the land is being farmed. Taub moved approval of the attached suggested Resolution. Supported by Potts. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 9. MR #12062 – WATER RESOURCES COMMIS SIONER – REQUEST FOR APPROVAL OF PROFESSIONAL SERVICES CONTRACT WITH BEN LEWIS, P.E. FORMER COUNTY EMPLOYEE The Water Resources Commissioner is requesting authorization to enter into a professional services contract with former employee Ben Lewis to prov ide professional engineering services related to review and development of enhancements for major maintenance and capital improvements of water systems, sewage systems and drainage districts. The contract period is April, 2012 through April 2014 in a not to exceed amount of $294,500. The contract will be paid for through system reserves. A budget amendment will be made as outlined in the Fiscal Note. Mr. Colaianne provided information on the scoring resulting from the Request For Quotation (RFQ). WRC senior engineering staff is assigned to the Oakland -Macomb interceptor project for the next several years and there is a need to provide additional engineering services beyond the ability of remaining staff. Nine responses to the RFQ were received and eval uated with Mr. Lewis receiving top ranking. MR #93300 requires that a formal professional services contract be had with former employees. Mr. Lewis worked for the WRC from 1994 – 2000 and has extensive expertise in civil engineering. Rates with seven similar engineering contracts currently with the WRC compared to those submitted through this RFQ show a 30%. Cost savings. Taub moved approval of the attached suggested Fiscal Note. Supported by Potts Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 10. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – 2011-2012 HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS GRANT AGREEMENT Homeland Security is requesting authorization to accept a $13,010 Hazardous Materials Emerge ncy Preparedness Grant award from the Michigan Department of State Police, Emergency Management and Homeland Security Division. The grant requires a 20% match of $3,253 for a total of $16,263. Funds will be used by the Oakland County Local Emergency Plan ning Committee to enhance hazardous material response planning. The 20% local match will be in -kind PTNE staff salary to support the LEPC planning efforts. The FY 2012 budget includes costs associated with the program, therefore, no budget amendment is recommended. Dwyer moved to recommend approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. FINANCE COMMITTEE Page 8 April 12, 2012 11. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERIN G – 2012 ROOF REPLACEMENT PROGRAM – ANIMAL CARE CENTER Facilities Management is requesting authorization to transfer funding of $120,000 from the Capital Improvement Program Building Fund to the Project Work Order Fund for the 2012 Roof Replacement Program – Animal Care Center Project. Four bids were received and reviewed and the lowest responsible bidder is Butcher & Butcher Construction of Rochester Hills in the amount of $97,116, including the bond after acceptance of a deduct alternate. Total project costs of $120,000 including the award of contract, lightning protection of $11,000 and contingency of $11,884. A budget amendment will be made as outlined in the Resolution. Zack moved to recommend approval of the attached suggested Resolution. Support ed by Taub. Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 12. DEPARTMENT OF FACILITIES MANAGEMENT – 2012 BIO -BASED PRODUCT REIMBURSEMENT PROGRAM – GRANT ACCEPTANCE Facilities Management is requesting authorization to accept an award to receive samples of soy -based cleaning products valued up to $962.50 from the Clean Energy Coalition (CEC) of Ann Arbor, Michigan as part of the Bio-Based Product Reimbursement Program funded by the United Soybean Board. The award is part of a program to improve availability and use of bio -based products by providing sample materials to municipalities for use in operations. The grant period is for one year beginning April, 2012. There is no county match and no requirement to continue u se of the products after testing. No budget amendment is required. Commissioner Zack asked for feedback on this program. Mr. Holdsworth explained that they would be providing feedback to the CEC by September so he would share this information with the Committee. He indicated that they so far had selected about $600 worth of products. Commissioner Taub explained to the students that the County has a grant procedure that must be followed regardless of the size of the award. Taub moved to recommend app roval of the attached suggested Fiscal Note. Supported by Runestad Motion carried unanimously on a roll call vote with Crawford and Quarles absent. 12. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2012 FIRST QUARTER FINANCIAL REPORT AND BUDGET AMENDMENTS The resolution would accept the Fiscal Year 2012 First Quarter Financial Report and transfer $1.5 million in FY 2013 and $3.0 million in FY 2014 from the General Fund Assigned Fund Balance for Technology Replacement/Hardware to the Information Te chnology Fund to support equipment replacement, appropriate $41,518 from the FY 2012 Assigned Fund Balance for Tri -Party Road Improvement Projects for projects as identified, write-off uncollectible debts as recommended by the Department of Management and Budget an detailed in the schedules and make FY 2012 budget amendments as outlined in the resolution and schedules A and B. Mr. Soave explained that the fiscal year-end forecasted favorability of $9 .5 mi ’llion consisted of reduced revenue received of 0.8 9% less than budgeted and expenditures of 3.13% less than budgeted. The FINANCE COMMITTEE Page 9 April 12, 2012 Administration is in negotiation on the lease for the 52 -1 Court in Novi and is considering other options as well. This is a 5-year lease with 3 years remaining. The Motor Pool rate structure was adjusted several years ago for fuel and depreciation. As a result funds transferred from the General Fund to the Motor Pool previously for vehicle replacements are being returned. Ms. Van Pelt explained that a memo went out to encourage use of the Motor Pool rather than use of personal mileage which is actually more expensive. For the benefit of student government participants, Commissioner Runestad explained that last year one of the agencies that determines the county’s bond rating sta ted that Oakland County was the best run county in the nation and recognized Mr. Soave, Ms. Van Pelt, etc . He explained that Oakland County is the only County that uses a 3 -year budget which is continually modified and is one of the few that has funded its retirement and pension obligations. Taub moved to recommend approval of the attached suggested Resolution. Supported by Runestad Motion carried unanimously on a roll call vote with Crawford and Quarles absent. COMMUNICATIONS A. Notice of Public Hearing on 03/19/12 RE: Request for New Industrial Facilities Exemption Certificate for Teijin Advanced Composites America, Inc for Facility Located at 1200 Harmon Road, Auburn Hills, Michigan 48326 B. Oakland County Road Commission – Tri-Party Program Distribution Formula for Funding for Road Improvement Projects C. Prosecuting Attorney – FY 2013 Prosecutor’s Victim Advocacy Program Grant Application Runestad moved to receive and file the communications. Supported by Woodward. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Commissioner Runestad explained to the audience that although this meeting went rather quickly many of these issues can be frequently debated for an extended period of time. Chairperson Middleton explained that many of these items had been through other committees and that once they make it through Finance they are sent to the Board of Commissioners for a final vote. There being no other business to come before the committe e, the meeting was adjourned at 10:05 a.m. ________________________ _______________________________ Helen A. Hanger Jim Ver Ploeg Senior Committee Coordinator Administrator Director NOTE: The foregoing minutes are subject to Committee approval.