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HomeMy WebLinkAboutMinutes - 2012.05.10 - 36630TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVID WOODWARD Minority Vice Chairperson May 10, 2012 Chairperson Middleton called the meeting of the Finance Comm ittee to order at 9:03 a.m. in the Board of Commissioners' Auditorium of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, David Potts, Jim Runestad, Kathy Crawford, Bill Dwyer, Helaine Zack COMMITTEE MEMBERS ABSENT WITH NOTICE: Nancy Quarles OTHERS PRESENT CENTRAL SERVICES David VanderVeen, Director AVIATION Karl Randall, Manager ECONOMIC DEVELOPMENT COMMUNITY & HOME IMPROVE MENT Karry Rieth, Manager Kathy Williams, Supervisor EXECUTIVE OFFICE Bob Daddow, Deputy Executive FACILITIES MANAGEMENT Art Holdsworth, Director PLANNING & ENGINEERING Paul Hunter, Manager Ed Joss, Supervisor HUMAN RESOURCES Nancy Scarlet, Director Karen Jones, Manager INFORMATION TECHNOLOGY Ed Poisson, Director Anita Campbell, Supervisor Tammi Shepherd, Chief Janette McKenna, Chief MANAGEMENT & BUDGET Laurie Van Pelt, Director EQUALIZATION Dave Hieber, Manager FISCAL SERVICES Tim Soave, Manager Lynn Sonkiss, Chief LaVerne Smith, Supervisor Leo Lease, Analyst Nancy Falardeau, Analyst Antonio Pisacreta, Analyst Monica Tinsley, Analyst Ebru Adoglu-Jones, Analyst Chen Tsai, Accountant Laura Huyghe, Accountant OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long David Potts Jim Runestad Kathy Crawford Bill Dwyer Helaine Zack Nancy Quarles FINANCE COMMITTEE Page 2 May 10, 2012 PURCHASING Jack Smith, Manager PROBATE COURT Rebecca Schnelz, Probate Court Administrator Jill Koney Daly, Probate Register PROSECUTING ATTORNEY Terri Meiers, Supervisor SHERIFF Mike McCabe, Undersheriff Dale Cunningham, Business Manager TREASURER Andy Meisner, Treasurer Jim Van Leuven, Deputy Treasurer WATER RESOURCES COMMISSIONER Kevin Larsen, Deputy Joe Colaianne, Insurance Administrator Suzanne Coffey, Manager DICKINSON WRIGHT PLLC Paul Wyzgoski, Member SOUND QUE Frank Mozzella Kelly Rinne BOARD OF COMMISSIONERS Jim Ver Ploeg, Administrative Director Harvey Wedell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Zack moved approval of the previous minutes o f April 26, 2012 as printed. Supported by Dwyer. Motion carried on a voice vote. AGENDA The agenda stands as printed. PUBLIC COMMENT Mr. Meisner reported that the Treasurer’s Office has completed borrowing for the 2011 Tax Year and has borrowed $25 million at historically low interest rates through the bidding process. FY 2012 CONTINGENCY REPORT The Fiscal Year (FY) 2012 Contingency Fund balance of $319,745 will remain unchanged by today’s actions. Taub moved to receive and file the FY 2012 Contingency Report dated April 19, 2012. Supported by Potts. Motion carried on a voice vote. CONSENT AGENDA 1a. MR #12123 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2012 APPROPRIATION – CITY OF AUBURN HILLS – OPDYKE ROAD – PROJECT NO. 51361 FINANCE COMMITTEE Page 3 May 10, 2012 Introduced by Commissioner River, the resolution approves the project submitted by the City of Auburn Hills as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s one -third share of funding from the General Fund Designated Fund Balance . The program consists of modernization of the traffic signal on Opdyke Road at Auburn Road . A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the City is included. A budget amendment of $9,167 will be made as outlined in the Fiscal Note. 1b. MR #12121 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2012 APPROPRIATION – CITY OF PONTIAC – OPDYKE ROAD – PROJECT NO. 51361 Introduced by Commissioner Hatchett, the resolution approves the project submitted by the City of Pontiac as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s one-third share of funding from the General Fund Designated Fund Balance . The program consists of modernization of the traffic signal on Opdyke Road at Auburn Road . A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the City is included. A budget amendment of $9,167 will be made as outlined in the Fiscal Note. 1c. MR #12124 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2012 APPROPRIATION – CHARTER TOWNSHIP OF BLOOMFIELD – ANDOVER ROAD – PROJECT NO. 51282 Introduced by Commissioner Taub, et al., the resolution approves the project submitted by the Charter Township of Bloomfield as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s one-third share of funding from the General Fund Designated Fund Balance . The program consists of concrete repair and replacement on Andover Road fro m Copperwood Drive to Telegraph Road. A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the City is included. A budget amendment of $81,686 will be made as outlined in the Fiscal Note. 1d. MR #12130 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2012 APPROPRIATION – CHARTER TOWNSHIP OF LYON – GRAVEL ROAD PROGRAM – PROJECT NO. 51352 Introduced by Commissioner Weipert, the resolution approves the project submitted by the Charter Township of Lyon as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s one-third share of funding from the General Fund Designated Fund Balance. The program consists of the spreading of gravel and chloride on various roads within the township. A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the City is included. A budget amendment of $18,448 will be made as outlined in the Fiscal Note. 1e. MR #12125 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2012 APPROPRIATION – CHARTER TOWNSHIP OF OXFORD – GRAVEL ROAD PROGRAM – PROJECT NO. 51331 Introduced by Commissioner Nuccio, the resolution approves the project submitted by the Charter Township of Oxford as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s one-third share of funding from the General Fund Designated Fund Balance. The program consists of the spreading of gravel and chloride on variou s roads within the township. A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the City is included. A budget amendment of $18,439 will be made as outlined in the Fiscal Note. 1f. MR #12129 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2012 APPROPRIATION – CITY OF ROCHESTER HILLS – TIENKEN ROAD – PROJECT NO. 48661 FINANCE COMMITTEE Page 4 May 10, 2012 Introduced by Commissioner Matis, et al., the resolution approves the project submitted by the City of Rochester Hills as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s one-third share of funding from the General Fund Designated Fund Balance. The program consists of right-of-way acquisition work along Tienken Road from Livernois Road to Sheldon Road . A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the City is included. A budget amendment of $16,667 will be made as outlined in the Fiscal Note. 1g. MR #12126 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2012 APPROPRIATION – TOWNSHIP OF GROVELAND – GRAVEL ROAD PROGRAM – PROJECT NO. 51301 Introduced by Commissioner Nuccio, the resolution approves the project submitted by the Township of Groveland as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s one -third share of funding from the General Fund Designated Fund Balance. The program consists of the spreading of gravel and chloride on Thayer Road for 1.02 miles, Hawley Road for 1.05 miles and Bald Eagle Lake Road – east of Jossman for 1.39 miles. A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the City is included. A budget amendment of $12,613 will be made as outlined in the Fiscal Note. 1h. MR #12127 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2012 APPROPRIATION – ADDISON TOWNSHIP – GRAVEL ROAD PROGRAM – PROJECT NO. 51291 Introduced by Commissioner Nuccio, the resolutio n approves the project submitted by Addison Township as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s one-third share of funding from the General Fund Designated Fund Balance. The program consists of th e spreading of gravel and chloride on various roads within the T ownship. A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the City is included. A budget amendment of $20,000 will be made as outlined in the Fiscal Note. 1i. MR #12132 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2012 APPROPRIATION – CITY OF WIXOM – TWELVE MILE ROAD AT BECK ROAD – PROJECT NO. 51341 Introduced by Commissioner Weipert, the resolution approves the pro ject submitted by the City of Wixom as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s one-third share of funding from the General Fund Designated Fund Balance. The program consists of an intersection improvement project on Twelve Mile Road at Beck Road. A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the City is included. A budget amendment of $12,333 will be made as outlined in the Fiscal Note. 1j. MR #12120 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2012 APPROPRIATION – CITY OF TROY – WESTBOUND LONG LAKE ROAD – PROJECT NO. 51261 Introduced by Commissioner Gosselin et al., the resolution approves the project submitted by th e City of Troy as eligible for Tri-Party Road Improvement Program funding and authorizes the release of the County’s one -third share of funding from the General Fund Designated Fund Balance. The program consists of the concrete slab replacement on westbou nd Long Lake Road from Crooks Road to Northfield Parkway. A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the City is included. A budget amendment of $94,837 will be made as outlined in the Fiscal Note. FINANCE COMMITTEE Page 5 May 10, 2012 1k. MR #12131 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2012 APPROPRIATION – CITY OF WALLED LAKE – MAPLE ROAD – PROJECT NO. 50851 Introduced by Commissioner Weipert, the resolution approves the project submitted by the City of Walled Lake as eligible for Tri -Party Road Improvement Program funding and authorizes the release of the County’s one -third share of funding from the General Fund Designated Fund Balance. The program consists of concrete reconstruction of Pontiac Trail from Maple Road to S. Commerce Road including 850 feet of Maple Road east of Pontiac Trail. A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the City is included. A budget amendment of $76,667 will be made as outlined in the Fiscal Note. 1l. MR #12119 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2012 APPROPRIATION – CITY OF THE VILLAGE OF CLARKSTON – VALLEY PARK DRIVE – PROJECT NO. 51212 Introduced by Commissioner Middleton, t he resolution approves the project submitted by the City of the Village of Clarkston as eligible for Tri -Party Road Improvement Program funding and authorizes the release of the County’s one-third share of funding from the General Fund Designated Fund Bala nce. The program consists of resurfacing of Valley Park Drive from the city limit to Holcomb Street. A copy of the Cost Participation Agreement between the Road Commission for Oakland County and the City is included. A budget amendment of $15,750 will be made as outlined in the Fiscal Note. Taub moved approval of Consent Agenda Items 1a – 1l. Supported by Crawford. Motion carried unanimously on a roll call vote with Woodward and Quarles absent. REGULAR AGENDA 2. TREASURER’S OFFICE – RESOLUTION AUTHORIZING ISSUANCE OF OAKLAND COUNTY BUILDING AUTHORITY, BUILDING AUTHORITY REFUNDING BONDS, SERIES 2012 (REFUNDS SERIES 2002A, SERIES 20 03 AND SERIES 2004) AND APPROVING THE UNDERTAKING TO PROVIDE CONTINUING DISCLOSURE The Building Authority is requesti ng authorization to refund bonds through the Building Authority for Series 2002A – to defray the cost of constructing, furnishing and equipping the Sheriff’s Substation in Rochester Hills for Oakland County , 2003 – to dray the cost of the acquisition of a building to be used as the County administrative offices and 2004 – to defray the cost of the constructing, furnishing and equipping of the Oakland International Airport T-Hangar and the Oakland Troy Airport T -Hangar and to approve the undertaking to provide continued disclosure. Refunding will result in anticipated savings after costs to the County of $195,317 for Series 2002A, to the Delinquent Tax Revolving Fund of $578,132 for Series 2003 and to the Airport Fund of $521,732 for Series 2004. Dwyer moved approval of the attached suggested resolution . Supported by Zack. Motion carried unanimously on a roll call vote with Quarles absent . 3. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF SUBLEASE WITH OAKLAND COUNTY COMMUNITY MENTAL HEA LTH AUTHORITY FOR BUILDING 32 EAST Facilities Management is requesting authorization to enter into a sublease with the Oakland County Community Mental Health Authority (OCCMHA) for Building 32 East for an amount not to exceed $14,500,000 for a term up to twenty-five years from the effective date of the Sublease or ending the date the Bonds are retired, whichever comes first. OCCMHA shall pay the County at least 15 days prior to the FINANCE COMMITTEE Page 6 May 10, 2012 bond payment due date an amount sufficient to pay principal and/or interes t due. OCCMHA shall also reimburse the County quarterly for costs associated with providing maintenance, repairs, services and utilities as stated in the Sublease. Mr. Holdsworth reported that OCCMHA is managing the bidding process for renovation of the building and their relocation will not occur until at least next spring. Mr. Daddow explained that there is a provision in the lease to allow OCCMHA to negotiate to continue the lease after 25 years but the County will retain the title to the building. Taub moved approval of the attached suggested Fiscal Note . Supported by Zack. Motion carried unanimously on a roll call vote with Quarles absent . 4. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – 2012 PARKING LOT REPAVING JUDGE’S WELL Facilities Management is requesting authorization to transfer $205,000 from the Capital Improvement Program (CIP) /Building Fund to the Project Work Order Fund to establish the 2012 Parking Lot Repaving Judge’s Well Project. This project will also include re -paving of a small parking area at the service truck dock of the West Wing Extension building. This parking lot was last repaved 25 years ago. In response to the RFP process Facilities Management received four bids and following review and discussion has selected the lowest responsible bidder Goretski Construction of Milford, Michigan with a bid amount of $154,000. Total project costs will include the contract award of $154,000, engineering consultants of $16,000 and contingency of $35,000. A budget amendm ent will be made as outlined in the Fiscal Note. Potts moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Quarles absent. 5. MR #12118 – PROBATE COURT 2012 REOR GANIZATION DELETING AND CREATING POSITIONS Probate Court is requesting authorization to proceed with a reorganization of court staff in Estates and Mental Health. One Probate Specialist, Grade 8, and two Deputy Probate Register II positions, Grade 7, will be deleted and one Office Supervisor I, Grade 8, one Office Leader, Grade 7, and one Office Assistant II, Grade 5 and one, part-time, non-eligible 1,250/hours per year Student position will be created effective May 19, 2012. The reorganization is revenue neutral . No budget amendment is required. Runestad moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Quarles absent . 6. MR #12XXX – DEPARTMENT OF CENTRAL SERVICES – OAKLAND/TROY AIRPORT – 2012 GRANT PROGRAM ACCEPTANCE – MASTER PLAN STUDY Central Services is requesting authorization to accept a 2012 Michigan Department of Transportation Grant Contract for Federal funds of $251,750, State funds of $6,625 and a required local grant match of $6,625 for a project consisting of a master plan study of the Oakland/Troy Airport. Completion of a master plan will provide for eligibility to apply for additional Federal grant funding to implement the study. The required local grant match dollars will come from the Airport Fund. Dwyer moved approval of the attached suggested Fiscal Note. Supported by Taub FINANCE COMMITTEE Page 7 May 10, 2012 Motion carried unanimously on a roll call vote with Quarles absent . 7. MR #12XXX – DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMU NITY AFFAIRS – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2012 HOUSING COUNSELING PROGRAM GRANT (NATIONAL COMPETITIVE) ACCEPTANCE Community and Home Improvement is reque sting authorization to accept U.S. Department of Housing and Urban Development FY 2012 Housing Counseling grant fu nding in the amount of $49,197 . The grant will supplement Community Development Block grant funds allocated to deliver housing counseling services. The award includes $29,197 for Comprehensive Housing Counseling and $20,000 for Reverse Mortgage Counseling for seniors trying to remain in their homes. No County match is required. The budget will be amended as outlined in the Fiscal Note. Taub moved approval of the attached sugg ested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Quarles absent . 8. WATER RESOURCES COMMISSIONER – CITY OF PONTIAC WASTEWATER TREATMENT FACILITY DRAINAGE DISTRICT DRAIN BONDS – FULL FAITH AND CREDIT RESOLUTION The Water Resources Commissioner (WRC) is requesting that the Board of Commissioners pledge the County’s full faith and credit to issue bonds in the aggregate principal amount of not to exceed $61,000,000 and bearing interest at a rate not to exceed 8% per annum to locate, establish and construct th e City of Pontiac Wastewater Treatment Facility under the provisions of Chapter 20 of the Drain Code of 1956 as amended, pursuant to a petition filed with the Oakland County WRC. Collections will be made of an equal amount of special assessments against p ublic corporations in the Drainage District. No County General Funds shall be appropriate; therefore, n o budget amendment is required. Mr. Colaianne distributed copies of a presentation on the proposal. Runestad moved approval of the attached suggeste d Fiscal Note . Supported by Quarles. Motion carried unanimously on a roll call vote. 9. WATER RESOURCES COMMISSIONER – RESOLUTION TO ESTABLISH CITY OF PONTIAC SEWAGE DISPOSAL SYSTEM AND AUTHORIZE CITY OF PONTIAC SEWAGE DISPOSAL SYSTEM CONTRACT Pursuant to Act 342 the Water Resources Commissioner (WRC) is requesting authorization to establish the City of Pontiac Sewage Disposal System and to contract for Oakland County to proceed with the acquisition of the Project for the City of Pontiac. The City is in urgent need of sewage disposal system improvements and facilities constituting a part of the system and t he project would consist of acquiring the system with improvements and facilities to promote the public health and welfare of the residents. Oakl and County will assume the existing debt and the WRC will assume administration, operation and maintenance of the system. The estimated cost of the project is $23,160,000 with a 40 year and upward useful life. The County will assume those debt obligation s related to acquisition of the facilities as outlined in Exhibit B. The City of Pontiac shall remain obligated to repay the Sewage Disposal Revenue Bonds from the net revenues of the Project. The County shall be entitled to reduce, set -off and permanently retain any amount due to the City from the Delinquent Tax Revolving fund by any such amount then still due and owing to the County. No County General Funds shall be appropriated for this project; therefore, n o budget amendment is required. Commissioner Runestad asked if the contract stipulated exactly what the City of Pontiac would be using the FINANCE COMMITTEE Page 8 May 10, 2012 bond funds for and asked to see the agreement prior to next Thursday’s Board meeting. Mr. Colaianne stated that he believed that the city would use bond fund s to pay off existing older water and sewer bonds, Phoenix Center debt and retirement health care obligations. A plan has been submitted to the State Department of Treasury and a copy would be given to the commissioners. The capacity issues with the Clinton-Oakland System can be addressed by building a pipe to divert overflow to the Pontiac wastewater treatment plant which is currently at 50% capacity. This action would bring in additional revenue and maintenance costs would be spread across system usage . Potts moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Quarles absent . 10. WATER RESOURCES COMMISSIONER – RESOLUTION TO ESTABLISH CITY OF PONTIAC WATER SUPPLY SYSTEM AND AUTHORIZE CITY OF PONTIAC WATER SUPPLY SYSTEM CONTRACT Pursuant to Act 342 the Water Resources Commissioner (WRC) is requesting authorization to establish the City of Pontiac Water Supply System and to contract for Oakland County to proceed with the acqu isition of the Project for the City of Pontiac. The City is in urgent need of water supply system improvements and facilities constituting a part of the system and the project would consist of acquiring the system with improvements and facilities to promo te the public health and welfare of the residents. Oakland County will assume the existing debt and the WRC will assume administration, operation and maintenance of the system. The estimated cost of the project is $3,670,000 with a 40 year and upward use ful life. The County will assume those debt obligations related to acquisition of the facilities as outlined in Exhibit B. The City of Pontiac shall remain obligated to repay the Water Revenue Bonds from the net revenues of the Project. The County shall be entitled to reduce, set -off and permanently retain any amount due to the City from the Delinquent Tax Revolving fund by any such amount then still due and owing to the County. No County General Funds shall be appropriated for this project; therefore, no budget amendment is required. Potts moved approval of the attached suggested Fiscal Note. Supported by Runestad. Motion carried unanimously on a roll call vote with Quarles absent. 11. MR #12034 – BOARD OF COMMISSIONERS – APPROVAL TO WEBCAST BO ARD OF COMMISSIONERS’ BOARD AND COMMITTEE MEETINGS AND CONTINUATION OF WEBCASTING AD HOC COMMITTEE The resolution would authorize a one year contract in the amount of $50,660 with Sound Que Productions to webcast meetings of the Board of Commissioners and its committees under the terms and scope of services negotiated by the Purchasing and Corporation Counsel. The Webcasting Ad Hoc Committee will be continued to review the performance and quality of services provided by the vendor, receive feedback from residents and report back to the General Government Committee at least twice during the term of the one-year contract – after six months and prior to the end of the contract . There is sufficient funding within the Non-Departmental L egislative Expense accou nt to cover costs for FY 2012 . Should the contract be continued beyond such time, the Board has agreed to fund the contract from within its budget. Crawford moved to recommend approval of the attached suggested Fiscal Note. Supported by Dwyer. Motion carried unanimously on a roll call vote with Quarles absent . FINANCE COMMITTEE Page 9 May 10, 2012 COMMUNICATIONS A. Department of Management and Budget / Purchasing Division – Exception Report for the Month of May 2012 B. Independence Township CIA 2011 Annual Report C. Wixom Downtown Development Authority Project Cost Summary D. Sheriff’s Office – 2012 Edward Byrne Memorial Justice Assistance rant (JAG) Program – Intergovernmental Agreement and Grant Application Dwyer moved to receive and file the communications. Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 9:58 a.m. ________________________ _______________________________ Helen A. Hanger Jim Ver Ploeg Senior Committee Coordinator Administrator Director NOTE: The foregoing minutes are subject to Committee approval.