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HomeMy WebLinkAboutMinutes - 2012.05.22 - 36632 May 22, 2012 The meeting was called to order by Chairperson Potts at 9:33 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac , Michigan COMMITTEE MEMBERS PRESENT : David Potts, Philip Weipert, Jim Nash, Robert Gosselin, Jim Runestad, Beth Nuccio, Janet Jackson, Dave Woodward, Gary McGillivray COMMITTEE MEMBERS ABSENT WITH NOTICE: Kathy Crawford OTHERS PRESENT: FACILITIES MANAGEMENT Art Holdsworth, Director Mike Hughson, Property Manager PARKS AND RECREATION COMMISSION Phil Castonia, Business Development Rep. WATER RESOURCES COMMISSIONER Tim Prince, Chief Engineer BOARD OF COMMISSIONERS Sheryl Mitchell, Senior Analyst Harvey Wedell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Potts led the Committee in the Pledge of Allegiance. PUBLIC COMMENT None. APPROVAL OF THE MINUTES Nuccio moved approval of the minutes of May 8, 2012, as printed. Supported by McGillivray. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Robert Gosselin Jim Runestad Kathy Crawford Beth Nuccio Janet Jackson Dave Woodward Gary McGillivray DAVID POTTS Chairperson PHILIP WEIPERT Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 May 22, 2012 AGENDA Weipert moved to approve the agenda, as printed. Supported by Nash. Motion carried on a voice vote. AGENDA ITEMS 1. FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – INDEPENDENCE OAKS – BIERLEIN LEASE Facilities Management and the Parks and Recreation Commission are seeking approval of a lease agreement between Matt Bierlein, who is a County employee, and the County of Oakland for a 560 - square foot apartment located at 10275 Sashabaw Road in Clarkston, Michigan, which is located on the grounds of Independence Oaks County Park. The period of the lease is from June 1, 2012, through December 31, 2017. Under the terms of the lease agreement Matt Bierlein will pay rent each month, and pay all utility costs. During the term of this lease the Tenant shall secure and protect the park property and facilities therein, especially during “park closed” hours, to the extent permitted by law. Weipert moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Crawford and Woodward absent. 2. DEPARTMENT OF FACILITIES MANAGEMENT AND THE WATER RESOURCES COMMISSIONER – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH D’ANCO PROPERTIES, LLC, FOR USE OF INDUSTRIAL BUILDING AND STORAGE YARD AT 30750 W. 8 MILE ROAD, FARMINGTON HILLS, MICHIGAN In 2011, pursuant to MR #11061, the County of Oakland approved a lease agreement with D’Anco Properties, LLC to occupy part of an industrial building and cons truction yard located at 30750 W. 8 Mile Road in Farmington Hills for maintenance operations and material storage needs of the Water Resources Commissioner. Currently, it has been determined that additional warehouse and office space is required. Since the County does not have a suitable facility in south Oakland County that would meet the operational requirements of the Water Resources Commissioner’s staff to provide water main and sanitary sewer maintenance services to numerous comm unities in south Oakland County, the Departments of Facilities Management and the Water Resources Commissioner are seeking approval of a lease agreement between the County of Oakland and D’Anco Properties, LLC for the period of June 21, 2012, through June 30, 2016 , to expand the Water Resources Commissioners’ occupancy at the aforementioned D’Anco property from 4,300 square feet to 8,085 square feet. Under the terms of the lease agreement rent will be $5,243.75 per mont h, and the agreement may be terminated for any reason up on a 90-day notice. The landlord is responsible for maintenance of the building and grounds, including trash removal, snow and ice removal from sidewalks and parking lot and payment of utilities and property taxes. Oakland County is responsible for provi ding and maintaining telephone and computer systems and custodial services. Planning & Building Committee Page 3 May 22, 2012 Nash moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote with Crawford absent. CONSENT AGENDA – INFORMATIONAL ITEMS A. Building Authority Minutes – April 11, 2012 McGillivray moved to receive and file the item on the consent agenda. Supported by Gosselin. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Commissioner McGillivray requested an update on the Chiller installation. Mr. Holdsworth was present to give an update. Mr. Holdsworth indicated that they are in the process of getting everything hooked up, and he is planning on giving a written update to everybody in the courthouse soon , but he stated that the project should be completed around the first or second week of June. After the chillers are hooked up the landscape can be repaired and/or replaced. Chairperson Potts suggested that Mr. Holdsworth keep Commissioner McGillivra y informed on the status of the project as it moves forward so that Commissioner McGillivray can update the Planning and Building Committee on the project. There being no further business to come before the Commi ttee, the meeting adjourned at 9:44 a.m. ______________________________________ _____________________________________ Pamela Worthington, Committee Coordinator Helen Hanger, Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.