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HomeMy WebLinkAboutMinutes - 2012.06.12 - 36638 June 12, 2012 The meeting was called to order by Chairperson Potts at 9:32 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac , Michigan COMMITTEE MEMBERS PRESEN T: David Potts, Philip Weipert, Jim Nash, Robert Gosselin, Jim Runestad, Kathy Crawford, Beth Nuccio, Dave Woodward, Gary McGillivray COMMITTEE MEMBERS ABSENT WITH NOTICE: Janet Jackson OTHERS PRESENT: COMMUNITY & HOME IMPROVEMENT Gordon Lambert, Chief of Operations Kathy Williams, Supervisor FACILITIES MANAGEMENT Art Holdsworth, Director BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Senior Analyst Harvey Wedell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Potts led the Committee in the Pledge of Allegiance. PUBLIC COMMENT None. APPROVAL OF THE MINUTES Crawford moved approval of the minutes of May 22, 2012, as printed. Supported by McGillivray. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Robert Gosselin Jim Runestad Kathy Crawford Beth Nuccio Janet Jackson Dave Woodward Gary McGillivray DAVID POTTS Chairperson PHILIP WEIPERT Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 June 12, 2012 AGENDA ITEMS 1. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – SOUTHWEST HOUSING SOLUTIONS HOUSING COUNSELING SERVICES AGREEMENT FOR FANNIE MAE INSURED LOANS The Department of Econo mic Development & Community Affairs is seeking appro val of an agreement between Oakland County and the Southwest Housing Solutions (SWHS), in which the County will be paid for mortgage counseling services and assisting with modifying existing loans for those who are having difficulties paying them back. Fannie Mae is interested in modifying as many home loans as possible to lessen the amount of foreclosures. The County will receive $150 for each completed Fannie Mae Intake Packet and $100 when a borrower stays current on their modified mortgage for 6 months. In order for individuals to obtain assistance they must be at least a month behind on their mortgage payments . The terms of the agreement will cover work performed by the Community & Home Improvement Division during the period of time beginning June 1, 2012, through May 31, 2013, and thereafter through automatic , successive one -year term agreement extensions. Runestad moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Jackson absent. McGillivray moved to directly refer this resolution to the Finance Committee. Supported by Nash. Motion carried on a voice vote. 2. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF LEASE AGREEMENT EXTENSION WITH ROAD COMMISSION FOR OAKLAND COUNTY, TRAFFIC OPERATION CENTER, BUILDING 49 WEST The Department of Facilities Management is seeking approval of a lease agreement extension between the County of Oakland and the Road Commis sion for Oakland County (RCOC). The RCOC has requested a two -year extension of their current lease, which expires July 31, 2013. Under the terms of the lease agreement, the RCOC can continue to utilize space at the Information Technology building, Building 49 West, for its Traffic Operations Center (TOC). The RCOC will pay $14.49 per square foot per year, which is $7,897.05 per month. In addition, space will be available to the RCOC in the computer room of the Information Technology Building for the Transportation Information Management System (TIMS) computer equipment, Sydney Coordinated Adaptive Traffic System (SCATS) Computer, SCATS Regional Computer and Peripheral Communications Computer and Equipment. The term of this lease agreement will commence on July 1, 2012, and will end on July 31, 2015, unless terminated pursuant to this lease. The lease shall not be renewed at that time. Crawford moved approval of the attached suggested re solution. Supported by Nash. Motion carried unanimously on a ro ll call vote with Jackson absent. Planning & Building Committee Page 3 June 12, 2012 3. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF PARCEL EXCHANGE WITH THE CITY OF WALLED LAKE, MICHIGAN, FOR OAKNET FIBER HUB RELOCATION Since the County moved its operations out of its West Oakland Offic e Building at 1010 East West Maple, it is necessary for the County to relocate a fiber optic hub that resides there to a location in the same general vicinity. The hub is a component of the County Law Enforcement Management Information System (CLEMIS). This hub serves Walled Lake and the surrounding communities by providing access to Public Safety and OakNet applications and voice services; therefore, placement of the hub is critical. There is a County -owned half-acre parcel in the City of Walled Lake, w hich is an old well site that has not been used for some time, but which has no direct road frontage along Pontiac Trail Road, along with the County’s OakNet fiber line runs. The County is requesting that the City of Walled Lake Council allow the transfer of ownership of parcel #17 -26-307-035 to the City in exchange for a portion of the City’s Lot 119 of parcel #1734 -401-003, which is along an OakNet fi ber run, so that the County can relocate the fiber optic hub on this site . McGillivray moved approval of the attached suggested resolution. Supported by Nuccio. Motion carried unanimously on a roll call vote with Runestad and Jackson absent. CONSENT AGENDA – INFORMATIONAL ITEMS A. Facility Inspection Tour – Commissioner McGillivray B. Memo from Chairperson Gingell – Building Modifications C. Economic Development & Community Affairs Department – Community & Home Improvement Division – Grant Application for PY 2010 Annual Action Plan Substantial Amendment for Neighborhood Stabilization Program 3 -Pontiac (NSP3-P) Woodward moved to receive and file the items on the consent agenda. Supported by Weipert. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:03 a.m. ______________________________________ _____________________________________ Pamela Worthington, Committee Coordinator Jim VerPloeg, Administrative Director Planning & Building Committee Page 4 June 12, 2012 NOTE: The foregoing minutes are subject to Committee approval.