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HomeMy WebLinkAboutMinutes - 2012.07.10 - 36642 July 10, 2012 The meeting was called to order by Chairperson Potts at 9:38 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac , Michigan COMMITTEE MEMBERS PRESEN T: David Potts, Philip Weipert, Jim Nash, Robert Gosselin, Jim Runestad, Kathy Crawford, Beth Nuccio, Dave Woodward, Gary McGillivray COMMITTEE MEMBERS ABSENT WITH NOTICE: Janet Jackson OTHERS PRESENT: CENTRAL SERVICES David VanderVeen, Director Karl Randall, Manager COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager COUNTY EXECUTIVE Bob Daddow, Deputy County Executive Phil Bertolini, Deputy County Executive FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager CITY OF PONTIAC L. Jukowski, Mayor, City of Pontiac George Williams, City of Pontiac BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Commissioner Mattie Hatchett, District #10 Sheryl Mitchell, Senior Analyst Julia Ruffin, Commissioner Liaison Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Potts led the Committee in the Pledge of Allegiance. PUBLIC COMMENT Mr. George Williams expressed his wish for the Oakland County Board of Commissioners to put the decision to demolish the Phoenix Center on hold at this time. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Robert Gosselin Jim Runestad Kathy Crawford Beth Nuccio Janet Jackson Dave Woodward Gary McGillivray DAVID POTTS Chairperson PHILIP WEIPERT Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 July 10, 2012 Mayor Leon Jukowski expressed his support to demolish the Phoenix Center because of the costs to renovate and maintain it. Commissioner Hatchett suggested that the commissioners delay consideration of the resolution t o demolish the Phoenix Center in order to get more of an understanding of what steps would need to be taken to renovate it. APPROVAL OF THE MINUTES McGillivray moved approval of the minutes of June 12, 2012, as printed. Supported by Gosselin. Motion carried on a voice vote. AGENDA Gosselin moved to amend the agenda by adding the Authorization to Negotiate a Lease for Sheriff’s Office Equipment Storage Facility to the agenda as Item # 6, and making the current Item #6 as Item #7. Supported by Cra wford. Motion carried on a voice vote. AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES – OAKLAND/TROY AIRPORT – 2012 GRANT PROGRAM ACCEPTANCE – REHABILITATE RUNWAY 9/27, TAXIWAY (HANGAR TAXILANES), TERMINAL PARKING LOT AND SERVICE DRIVE INCLUDING DRAINAGE IMPROVEMENTS The Michigan Department of Transportation has awarded the County of Oakland $860,000 in grant funding, which includes $791,931 in Federal funds, $34,034 in State funds, and a required County match of $34,035, which is available in the Airpor t Fund. The funds will be used to rehabilitate Runway 9/27, taxiway (hangar taxilanes) terminal parking lot and service drive, including drainage improvements, at Oakland/Troy Airport. Gosselin moved approval of the attached suggested resolution. Suppo rted by Runestad. Motion carried unanimously on a roll call vote with Jackson absent. 2. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF PONTIAC AND COUNTY OF OAKLAND FOR HOME PROGRAM YEARS (PY) 2010, 2011 AND 2012 FUNDING The City of Pontiac has requested Oakland County to administer HOME funds totaling $1,338,709 from Program Years (PY) 2010 ($532,114), 2011 ($470,397 ) and 2012 ($336,198) due to the City’s Planning & Building Committee Page 3 July 10, 2012 diminished capacity to implement HOME activities. The resolution authorizes a Subrecipient Agreement between Oakland County and the City of Pontiac for a term beginning June 1, 2012, through June 30, 2015, during which time the County of Oakland will implement a housing rehabilitation program to improve qualified City of Pontiac single -family, owner occupant housing units and the Community Housing Development Organization (CHDO) affordable ho using development program within the City of Pontiac , as stated in the attached Subrecipient Agreement. Weipert moved approval of the attached suggested re solution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Jackson absent. 3. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – WATER MAIN REPLACEMENT PROJECT In November, 2011, the Planning & Building Committee authorized the Facilities Planning & Engineering Division to advertise and receive bids for the Children’s Village J Building Co urtyard Repaving Project. Bids were received and reviewed, and the lowest responsible bidder is Nagle Paving Co. of Novi, Michigan with a bid in the amount of $89,286. The project consists of replacing approximately 60 yards long by 30 yards wide of asph alt at the Children’s Village J Building parking lot. The blacktop surface is deteriorating, which has created a safety risk for the boys and girls during activities. Woodward moved to report to the Finance Committee with the recommendation that funding be approved in the amount of $105,143, including contingency. Supported by Crawford. Motion carried unanimously on a roll call vote with Jackson absent. 4. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – WATER MAIN REPLACEMENT PROJECT In April, 2012, the Planning & Building Committee authorized the Facilities Planning & Engineering Division to advertise and receive bids for the Water Main Replacement Project. Bids were received and reviewed, and the lowest responsible bidder is DVM Utilities , Inc. of Sterling Heights with a bid in the amount of $217,000. The project consists of replacing approximately 1,400 feet of 51 -year old six-inch water main pipe in the vicinity of the Road Commission. Woodward moved to report to the Finance Committee with the recommendation that funding be approved in the amount of $300.0 0, including contingency. Supported by Runestad. Motion carried unanimously on a roll call vote with Jackson absent. 5. RESOLUTION AUTHORIZING THE CITY OF PONTIAC TO DEMOLISH THE PH OENIX CENTER PARKING STRUCTURE In 2006, the City of Pontiac, the City of Pontiac General Building Authority, the City of Pontiac Tax Increment Finance Authority and the County of Oakland entered into a Sublease whereby the City of Pontiac and/or the City of Pontiac Tax Increment Finance Authority has the right to occupy a Planning & Building Committee Page 4 July 10, 2012 structure known as the Phoenix Center Parking Structure located in the City of Pontiac. Under the Sublease, the City of Pontiac has permission to demolish the Phoenix Center as long as t he County of Oakland approves the demolition, and the City pays for it. The Phoenix Center parking structure was constructed in the early 1980’s. The structure has four levels, and the upper level is a multi -use plaza, which extends over the roadway. Th e Phoenix Center has 2,300 available parking spaces and is located on approximately 8 acres in Pontiac . The plaza was designed to accommodate 3,000 fixed seating and 3,000 lawn seating. The Phoenix Center is in need of immediate repairs and added operatin g costs to continue to operate it at an acceptable level. The Emergency Manager of the City of Pontiac determined that the real estate on which the Phoenix Center is located is more valuable without the parking structure located on it than the rebuilt Phoenix Center would be. The capital/repair costs of maintaining this facility over a 10-year term, according to the Desmond Study performed, is estimated at about $8.5 million. It has been determined that the vacant land would be able to accommodate the pa rking needs of the existing tenants in the three attached facilities. Nearby parking should assist in mitigating the parking issues in the event the two Ottawa Towers become fully occupied. Mr. Daddow presented the Committee with a proposed corrected re solution, which included a correction on Attachment A, and an additional Attachment B. Runestad moved approval of the attached suggested resolution. Supported by Crawford. Runestad moved to amend the resolution , as follows: 1. Amend the NOW THEREFORE BE IT RESOLVED paragraph , #1, as follows: The City of Pontiac has is hereby granted the Authority to demolish the Phoenix Center in accordance with the description attached hereto as APPENDIX A. 2. Amend the language in Appendix A und er Specifications/Requirem ents, as follows: a. Amend General Requirements, (2), by adding the following: h) All necessary Performance and Payment Bonds i) Insurance required in Appendix B – Contractor Insurance Requirements b. Amend General Requirements, (4), as follows: If any equipment must be shut down during installation demolition, the City shall be notified….. 3. Insert the document titled, “Attachment B, Contractor Insurance Requirements ” to the resolution, as follows: ATTACHMENT B CONTRACTOR INSURANCE REQUIREMENTS Planning & Building Committee Page 5 July 10, 2012 1. Insurance Requirements a. Insurance: The Contractor, at its own expense, shall procure and maintain during the life of this Contract, including any renewals or extensions thereof, all insurance as set forth below, protecting the City of Pontiac, the City of Pontiac G eneral Building Authority, the City of Pontiac Tax Increment Finance Authority, the County of Oakland, and the Oakland County Building Authority, (“the Owners”) against all loss or claims which may arise out of or result from the Contractor’s performance o f services under the terms of this Contract, whether such services are performed by the Contractor, by any subcontractor, by anyone directly or indirectly employed by them, or by anyone for whose acts they may be liable. The insurance shall be written fo r not less than any minimum coverage herein specified or required by law, whichever is greater. b. Coverages Required: 1. Commercial General Liability with a limit of liability of not less than $1,000,000 each occurrence. Coverage shall be on an occurrence for m and shall include (a) premises and operations; (b) products and completed operations; (c) broad form property damage; (d) independent contractors; (e) blanket broad form contractual (including obligations assumed in this contract); (f) explosion, collaps e and underground coverage (X,C,U); (g) per location/per project general aggregate; and (h) additional insured endorsements CG 20 10 (07/04) and CG 20 37 (07/04) or equivalents. 2. Commercial Automobile Liability with a minimum limit of $1,000,000 each accident covering bodily injury, property damage, and pollution liability arising out of the use of any owned, hired, non -owned or borrowed automobiles. 3. Worker’s Compensation Coverage A: with limits statutorily required by any applicable Federal or Michigan Law and Employers Liability Coverage B: with minimum limits of $1,000,000 each accident, $1,000,000 each employee by disease, and $1,000,000 disease aggregate. 4. Umbrella/Excess Liability with a minimum limit of $9,000,000 each occurrence excess of primary insurance policies. Coverage shall be no less than following form of primary policies or broader. 5. Owner’s Contractor’s Protective Liability with a minimum limit of $5,000,000 each occurrence for all claims or damages which may arise out of or result from the Contractor’s or subcontractors performance of services under the terms of this contract and must name as owners the City of Pontiac, the City of Pontiac General Building Authority, the City of Pontiac Tax Planning & Building Committee Page 6 July 10, 2012 Increment Finance Authority, the County of Oakl and, and the Oakland County Building Authority. 6. Contractor’s Pollution Liability with a minimum limit of $5,000,000 each occurrence for all claims or damages including, but not limited to, bodily injury, property damage, cleanup costs, environmental damag es, and transportation including loading and unloading, which may arise out of or result from the Contractor’s or subcontractors performance of services under the terms of this Contract. 7. Professional Liability/Errors and Omission Liability (as applicable) with a minimum of $1,000,000 each occurrence for all claims or damages which may arise out of or result from the Contractor’s or subcontractors performance of services under the terms of this Contract. c. General Insurance Requirements : All policies shall c ontain or shall be endorsed to include the following terms, conditions, and endorsements (as applicable) 1. All carriers providing coverage shall be licensed and approved to do business in the State of Michigan and must have and maintain an A.M. Best rating of A: VII or better. 2. All insurance required of the Contractor or subcontractors shall be on a primary, non-contributory basis with any other insurance or self -insurance carried by the Owners. 3. All policies of insurance shall be endorsed to include a writ ten waiver of subrogation naming the City of Pontiac, the City of Pontiac General Building Authority, the City of Pontiac Tax Increment Finance Authority, the County of Oakland, and the Oakland County Building Authority. 4. Any and all deductibles or self-insured retentions shall be assumed by, and be at the sole risk of the Contractor or subcontractors. 5. The Commercial General Liability, Automobile Liability and Contractor’s Pollution Liability insurance policies shall be endorsed to name the City of Pontiac, the City of Pontiac General Building Authority, the City of Pontiac Tax Increment Finance Authority, the County of Oakland, and the Oakland County Building Authority as additional insureds. 6. If any policy of insurance required herein is written on a “cla ims made” basis, the retroactive date shall be prior to or coincident with the date of this Contract. The Contractor warrants continuation of coverage, either through policy renewals or the purchase of an extended reporting period, for not less than three (3) years following the termination of this Contract. Planning & Building Committee Page 7 July 10, 2012 7. The Contractor shall require any subcontractors not protected under the Contractor’s insurance policies to secure and maintain insurance with coverages and limits equal to those required of the Contr actor (limits may be adjusted by agreement of the Owners and Contractor depending upon the work to be performed by the subcontractor). 8. All certificates of insurance required by this Contract, including the required “additional insured” endorsements, must be provided no less than ten (10) working days prior to commencement of work and must bear evidence of all required terms and conditions. 9. If any of the required insurance policies expire during the term of this Contract, including guarantee period and wa rranty work, the Contractor shall deliver proof of renewal and/or new policies at least ten (10) working days prior to the expiration date. 10. The City of Pontiac and/or the County of Oakland reserve the right to amend the required insurance coverage and lim its as set forth in this contract which may result from any change in the scope of services. Supported by Crawford. Woodward moved to postpone consideration of the resolution until July 18th. Supported by Nash. ROLL CALL VOTE: AYES: Nash, Woodward (2 ) NAYS: Weipert, Gosselin, Runestad, Crawford, Nuccio, McGillivray, Potts (7) ABSENT: Jackson Motion failed for lack of a majority vote. Main motion, as amended, carried on a roll call vote with Nash and Woodward voting no and Jackson absent. Weipert moved to directly refer this resolution to the Finance Committee for immediate consideration. Supported by Gosselin. Motion carried on a voice vote. 6. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO NEGOTIATE A LEASE FOR SHERIF F’S OFFICE EQUIPMENT STORAGE FACILITY – CLOSED SESSION The Sheriff’s Office is currently storing equipment and vehicles at a privately -owned warehouse Planning & Building Committee Page 8 July 10, 2012 facility on Terex in Springfield Township. Due to a change in ownership, the Sheriff’s Office must vacate the facility by September 30, 2012. In addition, the Sheriff’s Office Marine Unit stores boats and other equipment in a County -owned building off of Brown Road next to the Trustee Camp. The building is in poor condition and should also be vacated. Facilities Management and the Sheriff’s Office have identified two viable options for consolidating the aforementioned equipment into one location closer to the main campus. Facilities Management and the Sheriff’s Office are requesting Committee authori zation to negotiate a lease with the landlord of the building that offers the best rate, security and storage conditions. A comparables study is currently under way to determine which of the potential new locations offers the best rate. Once a lease has been negotiated, it will be brought back to the Planning & Building Committee for approval. Gosselin moved to authorize Facilities Management and the Sheriff’s Office to negotiate a lease with the landlord of the building that offers the best rate, security and storage conditions , and then once negotiations are complete, to bring back a proposed lease agreement to the Planning & Building Committee for approval. Supported by Nash. 7. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR AUTHORIZATION TO PLA CE COUNTY PROPERTY UP FOR SALE TO THE GENERAL PUBLIC Weipert moved the meeting be closed for the purpose of discussing the sale of County property. Supported by Nash. Motion carried unanimously on a roll call vote. The meeting was closed at 1 1:37 a.m. The meeting resume d in open session at 11:42 a.m. Gosselin moved that Facilities Management/Facilities Planning & Engineering be authorized to proceed in accordance with the directives set forth in cl osed session. Supported by McGillivray . Motion carried unanimously on a roll call vote with Jackson absent. CONSENT AGENDA – INFORMATIONAL ITEMS A. 2012 Capital Improvement Program Quarterly Progress Report – 2nd Quarter B. Building Authority Minutes of May 9, 2012 Gosselin moved to receive and file the items on the consent agenda. Supported by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Planning & Building Committee Page 9 July 10, 2012 There being no further business to come before the Commi ttee, the meeting adjourned at 11:44 a.m. ______________________________________ _____________________________________ Pamela Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.