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HomeMy WebLinkAboutMinutes - 2012.07.24 - 36647 July 24, 2012 The meeting was called to order by Chairperson Potts at 9:32 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac , Michigan COMMITTEE MEMBERS PRESE NT: David Potts, Philip Weipert, Jim Nash, Robert Gosselin, Jim Runestad, Kathy Crawford, Janet Jackson, Dave Woodward, Gary McGillivray COMMITTEE MEMBERS ABSENT WITH NOTICE: Beth Nuccio OTHERS PRESENT: COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager Carla Spradlin, Grant Compliance & Prg. Coord. Kathy Williams, Supervisor, Housing Counseling ECONOMIC DEVELOPMENT & COMM. AFFAIRS Kristie Zamora, Marketing Coordinator FACILITIES MANAGEMENT Art Holdsworth, Director HUMAN RESOURCES Connie Srogi, Analyst PARKS AND RECREATION Dan Stencil, Executive Officer Sue Wells, Manager Melissa Prowse, Business Development Rep. BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Julia Ruffin, Commissioner Liaison Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Potts led the Committee in the Pledge of Allegiance. PUBLIC COMMENT None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Robert Gosselin Jim Runestad Kathy Crawford Beth Nuccio Janet Jackson Dave Woodward Gary McGillivray DAVID POTTS Chairperson PHILIP WEIPERT Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 July 24, 2012 APPROVAL OF THE MINUTES McGillivray moved approval of the minutes of July 10, 2012, as printed. Supported by Crawford. Motion carried on a voice vote. AGENDA ITEMS 1. FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – MICHIGAN DEPARTMENT OF NATURAL RESOURCES LANDOWNER INCENTIVE PROGRAM GRANT ACCEPTANCE The Michigan Department of Natural Resour ces has awarded the County of Oakland $3,500 in grant funding for the period of May 11, 2012, through December 31, 2012. The fund s will be used to control invasive species in high quality wet mesic prairie at Rose Oaks County Park. Oakland County Parks and Recreation is to coordinate, bid and pay a contractor for invasive species removal in these high quality sensitive wetland areas, using mechanical, and/or hand/cutting, removal and/or herbicide treatment of invasive plants/shrubs that are threats to the quality of the wetland habitat. Jackson moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote with Nash, Nuccio and Woodward absent. 2. FACILITIES MANAGEMENT/PARKS AND RECREATION C OMMISSION – MICHIGAN ECONOMIC DEVELOPMENT CORPORATION – URBAN FARMERS MARKET PROGRAM GRANT ACCEPTANCE The Michigan Economic Development Corporation has awarded the County of Oakland $125,000 in grant funding, which includes $50,000 from the State and a re quired County match of $75,000 for the period of June 29, 2012 through July 31, 2013. As of June 1, 2012, the Oakland County Parks and Recreation Commission has been managing the Oakland County Market , and the grant funds will be used for market research, marketing and promotions, small business development, health and nutrition programs, public transportation, accessibility and an Elect ronic Benefits Transfer (EBT) system for the acceptance of food assistance/Local Currency Program, as it relates to the County Market. The Departments of Risk Management and Corporation Counsel requested that some language be chan ged in the agreement, and all requested changes were made to the satisfaction of Corporation Counsel and Risk Management. The corrected agreement was included in today’s packets. Crawford moved approval of the attached suggested re solution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Nuccio and Woodward absent. 3. FACILITIES MANAGEMENT/PARKS AND RECREATION – GEORGE W. SUAREZ FRIENDSHIP WOODS/RED OAKS NATURE CENTER LEASE Planning & Building Committee Page 3 July 24, 2012 The Oakland County Parks and Recreation Commission is seeking approval to enter into a 25 -year lease with the City of Madison Heights to maintain and operate the 38 -acre George W. Suarez Friendship Woods, which will include the Red Oaks Nature Center. The lease would be for an amount of $1 annually. The Red Oaks Nature Center property and building were funded through a Michigan Natural Resources Trust Fund Grant, and the proposed lease is co nsistent with the grant agreement. McGillivray moved approval of the attached suggested resolution. Supported b Crawford. Motion carried unanimously on a roll call vote with Nuccio and Woodward absent. 4. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS/ARTS, CULTURE & FILM – FY 2012 REGIONAL REGRANTING ADMINISTRATIVE SERVICES PROGRAM GRANT ACCEPTANCE – MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS The Michigan Council for Arts and Cultural Affairs has awarded Oakland County $6,200 for administrative services relating to its Regional Re -granting Services Program for the period of October 1, 2011, through September 30, 2012. The fu nds would be used to facilitate the Regional Re-granting Minigrant Program for the County of Oakland . There is a required County match of $6,200 for this grant. This is the 26th year of grant funding for this program. Commissioner Runestad requested that information in regards to what the County has specifically used these funds for be included in future meeting packets. Nash moved approval of the attached suggested resolution. Supported by McGillivray . Motion carried unanimously on a roll call vote with Nuccio absent. 5. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS/ARTS, CULTURE & FILM – FY 2012 REGIONAL REGRANTING SERVICES PROGRAM GRANT ACCEPTANCE – MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS The Michigan Council for Arts and Cultural Affairs has awarded Oakland County $19,200 in grant funding tor the Regional Re -granting Services Program for the pe riod of October 1, 2011, through September 30, 2012. The funds would be used to provide grant awards to eligible Michigan non - profit applicants in Oakland County whose projects meet the Michigan Council for Arts and Cultural Affairs’ Minigrant program guideline requirements and are approved by the regranting agency for funding up to $4,000 on a matching basis as set forth in the grant application or revised grantee information form, which is incorporated and made part of the grant agreement , by reference. Weipert moved approval of the attached suggested resolution. Supported by Woodward. Motion carried unanimously on a roll call vote with Nuccio absent. 6. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – GRANT ACCEPTANCE FOR SECOND EMERGENCY SHELTER GRANTS/EMERGENCY SOLUTIONS GRANTS PROGRAM (ESG) PY 2011 Planning & Building Committee Page 4 July 24, 2012 ALLOCATION The Homeless Emergency Assistance and Rapid Transition to Housing Act of 2009 (HEARTH) consolidated three separate homeless assistance program s administered by HUD under the McKinney-Vento Homeless Assistance Act into a single grant program and revised and renamed the Emergency Shelter Grant program to the Emergency Solutions Grant (ESG) program, which reflects a shift of focus from the needs of homeless people in emergency and transient shelters to assisting people to quickly regain stability in permanent housing after experiencing a housing crisis and/or homelessness. Emergency Solutions grants provide essential services, maintenance, operations and administration for emergency shelters and rapid re -housing, financial assistance and case management for eligible homeless persons. For Program Year 2011, HUD released ESG funding through two allocations and two separate application processes. The first release of funds for the PY2011 Emergency Shelter Grant was accepted by the Board of Commissioners on August 31, 2011. The Department of Economic Development & Community Affairs is seeking approval at this time of the second release of funds in the amount of $96,017, subject to the clarifications provided by HUD in a letter indicating that Oakland County’s obligations under the grant for discharge policies and participation in the Homeless Management Information System (HMIS) is to make these requirements for ESG-funded entities. Nash moved approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote with Nuccio absent. 7. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR AUTHORIZATION TO PLACE COUNTY PROPERTY UP FOR SALE TO THE GENERAL PUBLIC The U.S. Department of Housing and Urban Development (HUD) has awarded the County of Oakland $7,347,071 in grant funding, which includes $6,350,320 in Federal Funds, $500,000 in estimated Home Improvement Revolving Loan Funds, $250,000 in estimated HOME Program Income and a HOME County match o f $246,751 for the period of May 1, 2012 through April 30, 2013. This is the 38th year of grant funding for these programs. The grant funds 22 Special Revenue positions in the Home Improvement Division. The 2011 Annual Action Plan and Consolidated Grant Acceptance is amended to reflect actual revenues generated through the Community Development Block Grant (CDBG) Home Improvement Revolving Loan Fund totaling $508,426.04 and Home Investment Partnership Act totaling $410,502.21 during the program year period of May 1, 2011, through April 30, 2012. The CDBG funds are to be used for public facility, neighborhood and housing improvements and public services benefi ting low and moderate income person. The HOME funds are to be used for rehabilitation and new construction of affordable housing for eligible low income persons, and the ESG funds are to be used to provide essential services, maintenance, operations and administration for emergency shelters and rapid re -housing, financial assistance and case management for eligible homeless persons. Weipert moved approval of the attached suggested resolution. Supported by Nash. Planning & Building Committee Page 5 July 24, 2012 Motion carried unanimously on a roll call vote with Nuccio absent. 8. ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS DEPARTMENT – COMMUNITY & HOME IMPROVEMENT DIVISION – GRANT ACCEPTANCE FOR PY 2010 ANNUAL ACTION PLAN SUBSTANTIAL AMENDMENT FOR NEIGHBORHOOD STABILIZATION PROGRAM 3 - PONTIAC (NSP3 -P) The U.S. Department of Housing and Urban Development has awarded Oakland County $1,410,621 in grant funding for the Neighborhood Stabilization Program 3 (NSP3). The NSP3 infuses a one -time emergency supplement to the 2010 Community Development Block Grant (CDBG) Program as a targeted initiative to stabilize neighborhoods hardest hit by foreclosures. The City of Pontiac has been determined a s an area of greatest need, and a portion of the NSP3 Grant Funds (352,676) must be used to house individuals or families whose incomes do not exceed 50 percent of area median income, pursuant to the Dodd -Frank Act. The 2010 Annual Action Plan and Consolidated Grant Acceptance are to be amended to reflect the 2010 NSP 3 -P Substantial Amendment of $1,410,621. Future level of service, including personnel, will be contingent upon the level of funding available for this program. Crawford moved approval of the attached suggested resolution. Supported by Jackson Motion carried unanimously on a roll call vote with Nuccio a bsent. 9. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) INTERLOCAL AGREEMENT BETWEEN THE CITY OF PONTIAC AND COUNTY OF OAKLAND ESTABLISHING THE OAKLAND COUNTY HOM E CONSORTIUM The Department of Economic Development & Community Affairs is seeking approval of an interlocal agreement between the City of Pontiac an d the County of Oakland e stablishing the Oakland County Home Consortium. The purpose of this agreement is to form a consortium between Oakland County and the City of Pontiac to jointly formulate and submit required plans to receive and administer HOME funds as a single entity and maximize HOME funds to meet the affordable housing needs of the population withi n the combined jurisdictions. The County would act as lead governmental entity for the Consortium through its Economic Development & Community Affairs Department, Community & Home Improvement Division as defined in the Federal Program Requirements for HOM E funding provided directly by HUD. The interlocal agreement is for the three -year HOME Program period of May 1, 2013, though April 30, 2016, at which time the consortium agreement may be renewed as required by the U.S. Department of Housing and Urban D evelopment. Oakland County would assume all responsibilities as the lead entity to ensure that the Consortium’s HOME Program is carried out in compliance with the requirements of the HOME Program , in accordance with HUD regulations , and that the County is responsible for the implementation of the Oakland County Home Improvement Loan Program and the CHDO affordable housing development program set aside on behalf of all consortium members. Funding amounts generated through the consortium on behalf of Pontiac as determined by HUD shall be dedicated to benefit Pontiac residents to the maximum extent feasible. Oakland County, as lead entity, is required to provide HOME program matching funds not to Planning & Building Committee Page 6 July 24, 2012 exceed 25% for housing activities . Nash moved approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Nuccio absent. CONSENT AGENDA – INFORMATIONAL ITEMS A. Facility Inspection Tour – Administrative Annex II – Commissioner McGillivray B. Building Autho rity Minutes of June 13, 2012 Weipert moved to receive and file the items on the consent agenda. Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 11:00 a.m. ______________________________________ _____________________________________ Pamela Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committe e approval.