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HomeMy WebLinkAboutMinutes - 2012.07.25 - 36648 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE July 25, 2012 The meeting was called to order by Chairperson Scott at 1:35 p.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: John A. Scott, Mike Bosnic, Helaine Zack, Thomas F. Middleton, Bill Dwyer, Philip J. Weipert, Mattie Hatchett COMMITTEE MEMBERS ABSENT WITH NOTICE: Beth Nuccio and Craig Covey OTHERS PRESENT: Human Resources Nancy Scarlet, Director Connie Srogi, Analyst Kristy Slosson, Supervisor Prosecutors Office Terri Meiers, Supervisor Administration Board of Commissioners Jim VerPloeg, Director Sheryl Mitchell, BOC Senior Analyst Harvey Wedell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF July 18, 2012 Dwyer moved to approve the minutes of July 18, 2012 as printed. Supported by Bosnic. Motion carried on a voice vote. PUBLIC COMMENT None Chairperson Scott announced the Human Resources Department is requesting the agenda be amended to include Item D – COUNTY EXECUTIVE RECOMMENDED AMENDMENTS TO THE FY 2013 BUDGET under Consent Agenda/Communications. Zack moved to amend the Agenda by adding Item D. Supported by Bosnic. Motion carried on a voice vote. John A. Scott Chairperson Mike Bosnic Majority Vice-Chair Helaine Zack Minority Vice-Chair Thomas F. Middleton Bill Dwyer Beth Nuccio Philip J. Weipert Mattie Hatchett Craig Covey Human Resources Committee Page 2 July 25, 2012 MR #12185 SHERIFF’S OFFICE – REORGANIZATION OF THE FORENSIC LABORATORY AND RELATED POSITION CHANGES The Sheriff is requesting a reorganization of positions in the Forensic Laboratory to prepare for the future of the laboratory and the changes that are occurring with technology and Laboratory Certification. Establishing a DNA Laboratory will provide a service that will expedite the analysis of forensic evidence to assist in the prosecution of criminal cases. The proposed reorganization will create two new classifications: Forensic Biologist Leader (Grade 16) and Forensic Biologist (Grade 14). Several new posi tions will be created: One FTE GF/GP Forensic Biologist Leader and one FTE GF/GP Forensic Biologist position in the Investigative & Forensi c Services Division; one FTE GF/GP Forensic Toxicologist Chemist (Grade 12) and two PTNE 1,000 hr/yr Office Assistan t II positions in the Investigative & Forensic Services Division plus two FTE GF/GP Office Assistant I positions in the Corrective Services Satellite Division, East Annex Unit. Upwardly reclassify one Chemist Assistant (Grade 9) to Forensic Toxicologist Ch emist (Grade 12) and delete the following GF/GP positions in the Sheriff’s Office: One Deputy II – FTE, Forensic Lab Specialist II – FTE, One Forensic Artist – FTE, One Office Assistant II – FTE, One Office Assistant I FTNE and one Office Assistant I PTNE. The continuation of the Forensic Biologist and the Forensic Biologist Leader positions are contingent upon securing grant funding, generating additional General Fund revenue through contracted lab work or other budget adjustments. The continuation of the Forensic Toxicologist Chemist and Office Assistant I positions for the results program are contingent upon maintaining General Fund revenue through contracted lab work or other budget adjustments. This reorganization will result in operational efficiencies; the Sheriff is committed to not increasing the general fund costs in this matter. Bosnic moved to Report to the Board with the recommendation MR #12185 be adopted. Supported by Dwyer. Motion carried unanimously on a roll call vote with Nuccio, Hatchett and Covey absent. MR #12184 SHERIFF’S OFFICE – CONTRACT FOR PTNE MOUNTED DEPUTIES FOR THE CHARTER TOWNSHIP OF WHITE LAKE FOR LAW ENFORCEMENT SERVICES The Oakland County Board of Commissioners’ policy is to permit the Sheriff’s Office to enter into co ntractual agreements for the purpose of Law Enforcement Patrol Services. The Charter Township of White Lake has requested a contract for PTNE Mounted Deputies for Law Enforcement Patrol Services for a school sponsored fair/carnival. The Sheriff is reques ting the creation of two 200 hours per year GF/GP PTNE Mounted Deputy positions contingent upon acceptance of a contract. Middleton moved to Report to the Board with the recommendation MR #12184 be adopted . Supported by Weipert. Motion carried unanimously on a roll call vote with Nuccio, Hatchett and Covey absent. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2012 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) AND EMERGENCY SHELTER/EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS The Department of Economic Development and Community Affairs has submitted the Oakland County 2012 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD). The Annual Action Plan contains a consolidated Federal Grant application for activities designed to accomplish the goals and objectives for the Community Development Block Grant (CDBG) Program, HOME Investment Pa rtnerships (HOME) Program and the Emergency Shelter/Emergency Solutions Grants (ESG) Program. The consolidated 2012 program year grant package is $7,347,071; HUD funding in the amount of $6,350,320, $500,000 in estimated Home Improvement Revolving Loan Funds; $250,000 in estimated HOME Program Income and HOME County match of $246,751. The Grant continues funding for 22 positions, there is a change in funding of one position in Fiscal Services to partial funding (50%). Acceptance of these grants does not obligate Oakland County to any future commitment. The future level of service, including personnel, will be contingent upon the level of Federal funding available for these programs. Zack moved to Report to the Board with the recommendation the above men tioned resolution be adopted. Supported by Weipert. Motion carried unanimously on a roll call vote with Nuccio, Hatchett and Covey absent. Human Resources Committee Page 3 July 25, 2012 HUMAN RESOURCES DEPARTMENT – EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS Under the provisions of Section VI-H-1, of Merit System Resolution #4606 the Human Resources Department is requesting the extension of 16 Merit System eligible lists. Bosnic moved to approve the extension of the 16 Merit System eligible lists as requested. Supported by Dwyer. Motion carried unanimously on a roll call vote with Nuccio, Hatchett and Covey absent. FISCAL YEAR 2013 SALARY RECOMMENDATIONS This Report recommends salary adjustments; converting the Executive Officer of Parks & Recreation from a Merit System position to an appointed position when the position be comes vacant; reclassifying one classification, Secretary III to Executive Secretary and deleting six classifications from the County’s Salary Schedule: Manager - Auditing, Supervisor – Auditing, Senior Auditor, General Maintenance Supervisor, Dental Clinic Assistant I and Dental Clinic Assistant II. The Report further recommends maintaining the current salary ranges for salary grades 1-21 with a 0% salary adjustment for fiscal year 2013 and maintaining the current salary ranges for all remaining classifications not represented by bargaining units by recommending a 0% adjustment for fiscal year 2013, including appointed officials, classes designated as exceptions to salary grade s 1-21, part-time and hourly classes, students, and summer and seasonal classes excluding Circuit, Probate and District Court Judges which are currently at the maximum rate allowed. It is recommended that the salary for the following classifications - Appointed Board and Commission members and Assistant Prosecuting Attorneys whose salary was not decreased with the other County employees be decreased by 2.5% and 1.5% effective January 1, 2013. Bosnic moved to Report to the Board the Fiscal Year 2013 Salary Recommendations. Supported by Dwyer. Zack moved #5 to read “Provide salary adjustments for County Commissioners of 0% effective January 1, 2013, and “me too” effective January 1, 2014.” Supported by Hatchett. Motion failed: Scott, Bosnic, Dwyer, Weipert - no Zack, Middleton and Hatchett – yes Nuccio and Covey – absent Dwyer moved #5 to read “Provide salary adjustments for County Commissioners of 0% effective January 1, 2013 and 0% effective January 1, 2014.” Supported by Bosnic. Motion carried: Scott, Bosnic, Middleton, Dwyer and Weipert – yes Zack and Hatchett – no Nuccio and Covey – absent #7 – Sheryl Mitchell questioned whether this is creating a new classification or just retitling the classification. It was determined #7 should read: “To reclassify retitle the following classifications:” Sheryl Mitchell also questioned who this Report is to be referred to. The Report indicates “To The Oakland County Board of Commissioners” while the agenda indicates it is a “Report to the Finance Commit tee. “ It was determined the Report to line should read, “To the Finance Committee and the Oakland County Board of Commissioners”. Main Motion as amended carried unanimously on a roll call vote with Nuccio and Covey absent. CONSENT AGENDA/COMMUNICATIONS Bosnic moved to Receive & File Items A-D. Supported by Zack. A. Position Change Summary B. Update of Diversity Awareness C. FY 2013 – FY2015 Budget Request Spreadsheets D. County Executive Recommended Amendments to the FY 2013 Budget Motion carried on a voice vote. . Human Resources Committee Page 4 July 25, 2012 OTHER BUSINESS/ADJOURNMENT Chairperson Scott informed the Committee the Human Resources Department will be bringing a resolution to Committee in August giving all full time employees a one -time $500 bonus. He asked the Committee to think about whether or not the Commissioners should exclude themselves from this bonus. Because Commissioners are elected for two year terms and cannot change their salary during their term, only when a new term begi ns, this bonus will not be payable to Commissioners until the new term begins in 2013. There being no other business to come before the Committee, the meeting was adjourned at 2:28 p.m. ______________________________________ Nancy Wenzel, Committee Coordinator ______________________________________ Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.