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HomeMy WebLinkAboutMinutes - 2012.09.25 - 36665 September 25, 2012 The meeting was called to order by Chairperson Potts at 9:31 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: David Potts, Philip Weipert, Jim Nash, Robert Gosselin, Jim Runestad, Kathy Crawford, Beth Nuccio, Dave Woodward, Gary McGillivray COMMITTEE MEMBERS ABSENT WITH NOTICE: Janet Jackson OTHERS PRESENT: FACILITIES MANAGEMENT Art Holdsworth, Director Bob Larkin, Manager INFORMATION TECHNOLOGY Ed Poisson, Director BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthing ton, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Potts led the Committee in the Pledge of Allegiance. PUBLIC COMMENT None. APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of September 11, 2012, as printed. Supported by McGillivray. Motion carried on a voice vote. AGENDA Since Mr. Holdsworth was running late, Chairperson Potts moved Item #2 Facilities Management/Facilities Maintenance & Operations – Authorization to Receive Bids for Information OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Robert Gosselin Jim Runestad Kathy Crawford Beth Nuccio Janet Jackson Dave Woodward Gary McGillivray DAVID POTTS Chairperson PHILIP WEIPERT Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 September 25, 2012 Technology UPS System Repl acement Project up on the agenda to be taken up first. There were no objections. AGENDA ITEMS 2. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – AUTHORIZATION TO RECEIVE BIDS FOR INFO RMATION TECHNOLOGY UPS SYSTEM REPLACEMENT PROJECT Facilities Management/Facilities Maintenance & Operations is seeking authorization to issue a Request for Proposal and receive bids for the Information Technology Uninterruptible Power Supply (UPS) System. Mr. Larkin indicated that the current system is 21 years old , and has exceeded expected service life. In addition, it has been difficult to get replacement parts for it, when needed. This supply system supports the ongoing operations of the main computer room at Information Technology and protects the equipment f rom electrical power irregularities and outages. The projected budget for this project is $488,000. There is $375,000 allocated in the 2011 Capital Improvement Program (CIP) budget in the Building Projects Section, Item #3 for this Replacement Project, a nd $113,000 is available from the Facilities Maintenance & Operations (FM&O) Fund. Mr. Poisson indicated that it is possible they could sell the old UPS System for parts. Nuccio moved approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Jackson absent. 1. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO RETAIN THE SERVICES OF FRIEDMAN INTEGRATED REAL ESTATE SOLUTIONS TO ASSIST IN THE SALE OF THE WEST OAKLAND OFFICE BUILDING IN WALLED LA KE, MICHIGAN Oakland County was approached in 201 1 by a party representing the M cDonald’s Corporation to purchase the West Oakland Office Building (WOOB) property at 1010 East West Maple for $675,000 to relocate their Walled Lake restaurant to this site. It was approved through MR #11077, and the County moved its offices from that building to other locations. The McDonald’s Corporation let their Purchase Agreement expire thereby voiding their original offer. It has been determined that the County will s ave approximately $135,000/yr. in maintenance and utility costs by selling WOOB and avoiding further capital improvements to the building. Facilities Management is seeking approval to authorize and retain the services of Friedman Integrated Real Estate Solutions to help with the sale of the West Oakland Office Building (WOOB) at 1010 East West Maple to the general public. Once a sale agreement is negotiated, Facilities Management will bring it to the Board of Commissioners for review and approval. There has been a parcel exchange agreement between the County and the City of Walled Lake, Michigan to allow for the relocation of the IT fiber optic OakNet hub once this building is sold. Chairperson Potts requested that Mr. Holdsworth designate one of his sta ff within Facilities Management to monitor the progress closely on this project and update the Planning and Building Committee on it. Crawford moved approval of the attached suggested resolution . Supported by McGillivray. Motion carried unanimously on a roll call vote with Jackson absent. Planning & Building Committee Page 3 September 25, 2012 OTHER BUSINESS Chairperson Potts recognized Sheryl Mitchell for achieving success in obtaining an award as one of the 25 Esteemed Women of Michigan for 2012. CONSENT AGENDA – INFORMATIONAL ITEMS A. Economic Develop ment & Community Affairs – Arts, Culture & Film – Grant Application B. Facility Inspection Tour – Central Services – Beth Nuccio C. Facility Inspection Tour – Courthouse West Wing Extension – Phil Weipert D. Oakland County Building Authority Minutes – August 8, 2012 Woodward moved to receive and file the communications. Supported by Nuccio. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Commissioner Crawford commended and congratulated the Oakland County Information Technology Department for being named as one of the 13 Champions of Change by the White House. Mr. Poisson indicated that Mr. Bertolini was in Washington D.C. today to accept the award. There being no further business to come before the Commi ttee, the meeting adjourned at 9:50 a.m. ______________________________________ _____________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.