Loading...
HomeMy WebLinkAboutMinutes - 2012.09.27 - 36667TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVID WOODWARD Minority Vice Chairperson September 27, 2012 Chairperson Middleton called the meeting of the Finance Committee to order at 9:06 a.m. in the Board of Commissioners' Auditorium of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, David Woodward, Christine Long, David Potts, Jim Runestad, Kathy Crawford, Bill Dwyer, Helaine Zack, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE: Shelley Taub OTHERS PRESENT FACILITIES MANAGEMENT Art Holdsworth, Director FRIEND OF THE COURT Suzanne Hollyer, Friend of the Court HUMAN RESOURCES Nancy Scarlet, Director Karen Jones, Manager MANAGEMENT & BUDGET Laurie Van Pelt, Director FISCAL SERVICES Tim Soave, Manager Lynn Sonkiss, Chief Gaia Piir, Supervisor Prentiss Malone, Analyst Nancy Falardeau, Analyst Monica Tinsley, Analyst PLANNING & ECONOMIC DEVELOPMENT Bret Rasegan, Supervisor Whitney Calio, Env. Program Coordinator PROSECUTING ATTORNEY David Case, Chief of Family Support Emily McIntyre, Victim Rights Supervisor Terri Meiers, Supervisor PURCHASING Jack Smith, Manager SHERIFF Robert Smith, Major Mark Newman, Captain Lori Seaman, Contract Coordinator HAVEN Beth Morrison, CEO ROAD COMMISSION FOR Tom Noechel, Programming Supervisor OAKLAND COUNTY BOARD OF COMMISSIONERS Jim Ver Ploeg, Administrative Director Harvey Wedell, Sr. Analyst Julia Ruffin, Liaison Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long David Potts Jim Runestad Kathy Crawford Bill Dwyer Helaine Zack Nancy Quarles FINANCE COMMITTEE Page 2 September 27, 2012 PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Zack moved approval of the previous minutes o f September 13, 2012 as printed. Supported by Crawford. Motion carried on a voice vote. AGENDA The agenda stands as printed. PUBLIC COMMENT None. FY 2012 CONTINGENCY REPORT The beginning Fiscal Year (FY) 2013 Contingency Fund balance of $300,000 will not be impacted by items on today’s agenda. The beginning FY 2013 Grant Match line item balance of $1,160,000 will be reduced by $48,179 with adoption of Item 1 and further by $66,522 with adoption of agenda Item 2 on today’s agenda to a balance of $1,045,299. Woodward moved to receive and file the FY 2012 Contingency Report dated September 7, 2012. Supported by Potts. Motion carried on a voice vote. REGULAR AGENDA 1. SHERIFF’S OFFICE – FISCAL YEAR 2013 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE The Sheriff is requesting authorization to accept an award of $1,330,455 from the Automobile Theft Prevention Authority (ATPA). Oakland County will administer $1 ,103,977. The Detroit Police Department’s (PD) share of $121,276 and the Hazel Park PD’s share of $105,202 will be administered by those entities. The Sheriff will also receive participation funding from the City of Detroit’s ATPA grant award of $107,916 , confirmed by an ATPA September 14, 2012 Letter of Agreement, which will allow continuation of one additional Deputy II position. This position will change from General Fund to Special Revenue. The Sheriff’s award portion of $436,211 requires a $436,211 local match. Additional information and budget amendments are included in the Fiscal Note. Major Smith explained that this program has been in place since 1986 and the theft rate has dropped 62% statewide and 79% within Oakland County, resulting in a $5 1 per year savings on non-commercial vehicle premiums. In the last period, there have been 238 arrests, 226 warrants and 164 stolen vehicles or parts worth $1.72 recovered. Lo Jack works closely with the Sheriff’s Office which helps to make cases. Dwyer moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Taub and Long absent. FINANCE COMMITTEE Page 3 September 27, 2012 2. PROSECUTING ATTORNEY – FISCAL YEAR 2013 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) GRANT ACCEPTANCE The Prosecuting Attorney is requesting authorization to accept from the Michigan Department of Human Services a three-year Cooperative Reimbursement Program Grant of $8,381,002.43 - for FY 2013 $2,712,092.15, FY 2014 $2,751,301.30 and FY 2015 $2,917,608.98. For FY 2013 the federal portion is $1,789,981 and the County match is $922,111. The grant includes continued funding for 24 positions. Budget amendments will be made as outlined in the Fiscal Note. Mr. Case explained that this program works to establi sh paternity, obtain and enforce child support court orders. Zack moved to recommend approval of the attached suggested Fiscal Note . Supported by Potts. Motion carried unanimously on a roll call vote with Taub and Long absent. 3. PROSECUTING ATTORNEY – FISCAL YEAR 2013 CRIME VICTIMS’ RIGHTS GRANT ACCEPTANCE The Prosecuting Attorney is requesting authorization to accept a State of Michigan Department of Community Health Crime Victims’ Rights Grant of $188,900 for FY 13. No County match is requir ed. The grant partially reimburses the costs of salaries, fringe benefits, supplies and materials for three General Fund/General Purpose Victim Advocate positions and one GF/GP Victim Rights Supervisor. These funds are included in the FY 2013-2015 Adopted Budget. Dwyer moved approval of the attached suggested Fiscal Note . Supported by Zack. Motion carried unanimously on a roll call vote with Taub and Long absent. 4. FRIEND OF THE COURT – FY 2013 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) – GRANT ACCEPTANCE The Friend of the Court is requesting authorization to accept from the Michigan Department of Human Services, Office of Child Support a FY 2013 Title IV Cooperative Reimbursement Program Contract for FY 2013-2015. The agreement shall be amended each fiscal year beginning October 1, 2013 to authorize funding for subsequent fiscal years covered by the agreement. The award consists of title IV -D funding of $14,696,527 which includes $159,819 from fees collected, State CRP funds of $8,621,127, Federal Incentive Funds of $1,474,395 and a County match of $4,441,186. Further funding is anticipated. Position information and budget amendments are detailed in the Fiscal Note. Commissioner Runestad noted that this is a large amount of money and indicated tha t lack of parenting time for non-custodial parents is the second most complained about issue he h ears about following road problems. He stated that he would prefer that prior to the agreement’s annual renewal it come before the commissioners to let them know what is happening and allow them to ask questions. Zack moved approval of the attached suggested Fiscal Note . Supported by Crawford. Motion carried unanimously on a roll call vote with Taub absent. FINANCE COMMITTEE Page 4 September 27, 2012 5. MR #12236 – DEPARTMENT OF ECONOMIC DEVELOP MENT & COMMUNITY AFFAIRS – WASTE RESOURCE MANAGEMENT – EXTENSION OF NO HAZ PROGRAM THROUGH 2015 Waste Resource Management is requesting authorization to facilitate the North Oakland Household Hazardous Waste Consortium (NO HAZ) Program for an additional three years (2013 – 2015) as long as the member communities fully reimburse the County for all costs and expenses connected with the operation of the program. This is the third extension of the original program begun in 2003. The following communities will be participating in NO HAZ: the townships of Groveland, Oxford, Addison, Orion, Oakland, Waterford; the cities of Lake Angelus, Rochester and Rochester Hills and the villages of Oxford, Leonard, Lake Orion. The program provides household hazardous waste collection services to residents of participating communities. Mr. Rasegan reported that collection is up 25% and they hope to add additional communities to the program. Long moved approval of the attached suggested Fiscal Note. Supported by Potts. Motion carried unanimously on a roll call vote with Taub absent. 6. MR #12237 – BOARD OF COMMISSIONERS – CONTRACT EXTENSION WITH HAVEN, INC. TO PROVIDE SERVICES TO VICTIMS OF SEXUAL ASSAULT THROUGH THE SAFE THERAPEUTIC ASSAULT RESPONSE TEAM (START) 2012 -2015 The resolution would authorize a three -year contract extension with HAVEN to continue the Safe Therapeutic Assault Response Team (START) Program. The program was authorized per MR #05169, #06166 and #09160 for the purpose of establishing an effecti ve law enforcement tool for the successful prosecution of those committing sexual attacks. The program provides specially -trained registered nurses and physician’s assistants who perform medical forensic examinations of the victims and collect evidence from victims, suspects, counsel victims and testify in court. Evidence collected from these specially -trained personnel provides more effective evidence compared to that collected by non -trained emergency room personnel. Ms. Morrison explained that the program is specifically for individuals ages 12 and up. The majority of referrals come from law enforcement and human service agencies. Cases have increased from 32,800 in 2011 to 33,200 to date for 2012. In September in one 24 -hour period 8 exams were done and overall that weekend 12 exams were done. No one is turned away. Program support also comes from other communities and groups. Major Smith indicated that they have had a 100% conviction rate of perpetrators since the program began. He stated that this is a very important program as law enforcement continues to evolve and becomes more sophisticated to address crimes. The Sheriff serves as fiduciary only. Commissioner Woodward stated that the program is unique and recognized across the country. Whe n the program was established it provided for $200 per exam to offset exam costs of about $1,200 -$1,300. Utilization of the program continues to increase but the contract amount remains the same and there is no inflationary factor built in similar to that in other county contracts, such as for library services with Rochester Hills, food services, etc. The not to exceed language would cover any reduction in exams. Ms. Van Pelt explained that funding would come from Contingency and fall to fund balance is not used by the end of the fiscal year. Woodward moved to report to amend the resolution, in the first BE IT FURTHER RESOLVED paragraph, from ”not to exceed 30,000” to “not to exceed $35,000 per year”. Supported by Zack. FINANCE COMMITTEE Page 5 September 27, 2012 Motion to report to amend the resolution carried unanimously on a roll call vote with Taub absent. Zack moved approval of the attached suggested Fiscal Note. Supported by Dwyer. Woodward moved to amend the Fiscal Note where necessary to increase the contract not to exceed amount from $30,000 to $35,000. Supported by Long. Motion to report to amend the resolution carried unanimously on a roll call vote with Taub absent. Main motion on the Fiscal Note, as amended, carried unanimously on a roll call vote with Taub absent. 7. BOARD OF COMMISSIONERS TRI-PARTY PROGRAM – REDISTRIBUTION OF UNCOMMITTED FUNDS The resolution would allow for a one-time redistribution of current uncommitted Tri -Party Program funds to communities. Per MR #12152 a process was adopted to allow the Road C ommission for Oakland County (RCOC) to redistribute uncommitted Tri-Party Program funds to communities who had used up their current allocation and were requesting additional funding. Communities were contacted by the RCOC to notify them that if they did not or could not commit to road pro jects, these funds would be made available to other communities. This effort resulted in some communities making a commitment and reduced the amount of funds available from $10.7 million to $2,863,566 in uncommitted fund s for re-distribution. The proposed resolution will re -distribute $1,431,783 to townships and $1,431,783 to cities/villages as detailed in the attached schedule to the resolution. The new fiscal year starting October 1 will revert to the regular program. Ms. Van Pelt explained that the program began in the 1970s when the county was much more rural to address gravel road projects but was expanded for safety improvements, etc. The allocation formula was established at that time and has proven to be equi table. Commissioner Woodward asked how the formula would change if population was taken out for the townships. Commissioner Potts had concerns regarding the use of crash data. Commissioner Crawford expressed concerns that communities such as Novi who had implemented extraordinary efforts to avoid crashes may not be receiving far treatment as well. The Committee discussed establishing a study group to further consider these issues. Runestad moved approval of the attached suggested Resolution. Supported by Quarles. Motion carried unanimously on a roll call vote with Taub absent. COMMUNICATION A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of September 2012 Quarles moved to receive and file the communications. Supported by Runestad. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT FINANCE COMMITTEE Page 6 September 27, 2012 There being no other business to come before the committe e, the meeting was adjourned at 10:07 p.m. ________________________ _______________________________ Helen A. Hanger Jim Ver Ploeg Senior Committee Coordinator Administrator Director NOTE: The foregoing minutes are subject to Committee approval.