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HomeMy WebLinkAboutMinutes - 2012.10.11 - 36672TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVID WOODWARD Minority Vice Chairperson October 11, 2012 Chairperson Middleton called the meeting of the Finance Committee to order at 9:06 a.m. in the Board of Commissioners' Auditorium of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, David Potts, Jim Runestad, Kathy Crawford, Bill Dwyer, Helaine Zack, Nancy Quarles COMMITTEE MEMBERS ABSENT: None. OTHERS PRESENT EXECUTIVE OFFICE Bob Daddow, Deputy Executive AUDIT Pam Weipert, Manager FACILITIES MANAGEMENT Art Holdsworth, Director HEALTH Kathy Forzley, Manager HUMAN RESOURCES Nancy Scarlet, Director Karen Jones, Manager Jordie Kramer, Supervisor MANAGEMENT & BUDGET Laurie Van Pelt, Director FISCAL SERVICES Tim Soave, Manager Lynn Sonkiss, Chief Holly Conforti, Chief Gaia Piir, Supervisor Prentiss Malone, Analyst Nancy Falardeau, Analyst Antonio Pisacreta, Analyst Kim Elgrably, Analyst PROSECUTING ATTORNEY Terri Meiers, Supervisor PURCHASING Jack Smith, Manager Scott Guzzy, Chief SHERIFF Mike McCabe, Undersheriff Dale Cunningham, Business Manager Chuck Snarey, Major Ann Russell, Corrections Administrator BOARD OF COMMISSIONERS Jim Ver Ploeg, Administrative Director Harvey Wedell, Sr. Analyst Julia Ruffin, Liaison Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long David Potts Jim Runestad Kathy Crawford Bill Dwyer Helaine Zack Nancy Quarles FINANCE COMMITTEE Page 2 October 11, 2012 PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Long moved approval of the previous minutes o f September 27, 2012 as printed. Supported by Zack. Motion carried on a voice vote. AGENDA The agenda stands as printed. PUBLIC COMMENT None. FY 2012 CONTINGENCY REPORT The beginning Fiscal Year (FY) 2013 Contingency Fund balance of $300,000 increased by $48,366 per MR #12191 to contract with Rose Township for County Equalization Services and decreased by $5,000 with MR #12237 – the HAVEN Contract and now stands at $343,366. Potts moved to receive and file the FY 2012 Contingency Report dated October 5, 2012. Supported by Crawford. Motion carried on a voice vote. REGULAR AGENDA 1. DEPARTMENT OF MANAGEMENT AND BUDGET – 2012 APPORTIONMENT OF LOCAL TAX RATES Management and Budget is requesting adoption of the 2012 apportionment of local tax rate cer tificates with the recommendations herein contained as part of the permanent record of the Board and to authorize the Equalization Director to sign the several tax certificates on which tax rate tabulations were based, thereby authorizing and directing the various assessing officers to spread the rates against the taxable valuation set forth for 2012. A copy of the 2012 Apportionment of Local Tax Rates document was distributed. If necessary, revisions will be made following November 6, 2012 elections. Mr. Hieber explained that rate changes include overrides of t he Headlee Amendment, elections and debt service increases. If the taxable value drops , the cost of debt service increases. Also, some communities voluntarily chose to reduce their millage rate. Dwyer moved approval of the attached suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote with Woodward, Runestad and Quarles absent. FINANCE COMMITTEE Page 3 October 11, 2012 2. MR #12248 – SHERIFF’S OFFICE – C ONTINUATION OF OCCMHA AGREEMENT AND INMATE CASEWORKER POSITION The Sheriff is requesting authorization to receive partial reimbursement funding of $64,468 from the Oakland County Community Mental Health Authority to support one General Fund/General Purpose full - time eligible Inmate Caseworker position for a one-year period through September 30, 2013 at which time this funding arrangement will be re -evaluated for continuation of the agreement and the position . This position provides support to inmates having serious and persistent mental illnesse s. Intergovernmental billing and revenue receipts will be recorded to the Sheriff’s budget. No budget amendment is necessary. Zack moved to recommend approval of the attached suggested Fiscal Note . Supported by Crawford. Motion carried unanimously o n a roll call vote. 3. MR #12249 – SHERIFF’S OFFICE – OCCMHA AGREEMENT CONTINUATION OF EXPANDED JAIL ALLIANCE WITH SUPPORT FOR INMATES (JAWS) AND RELATED POSITIONS The Sheriff is requesting authorization to receive reimbursement funding of $128,626 from the Oakland County Community Mental Health Authority to support for a one -year period one General Fund/General Purpose Full-Time Eligible Inmate Caseworker position and one GF/GP part -time non-eligible Inmate Substance Abuse Technician. Positions created by MR 09267 of one Special Revenue (SR) Full-Time Eligible Inmate Caseworker position and two SR Part-Time Non-Eligible Inmate Substance Abuse Technician positions will be deleted. These positions will continue the existing post -book jail diversion program in providing mental health services to female inmates experiencing addiction problems and provide coordination with the courts toward community re -integration and post incarceration follow-up. This funding arrangement will be re -evaluated at the end of the one year funding period for continuation of the agreement and the position. Intergovernmental billing and revenue receipts will be recorded to the Sheriff’s budget. No budget amendment is necessary. Taub moved approval of the attached suggested Fis cal Note. Supported by Dwyer. Motion carried unanimously on a roll call vote. 4. MR #12245 – HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2011 – FISCAL YEAR 2013 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY DEPUTY SHERIFF ’S ASSOCIATION (O.C.D.S.A.) Human Resources has negotiated with the Oakland County Deputy Sheriff’s Association on behalf of 335 Sheriff’s Department employees and is requesting authorization to enter into a collective bargaining agreement Wage and Benefit Re-Opener for the period of October 1, 2010 through September 30, 2013. The agreement allows for a $500 ratification bonus, a 1.5% wage reduction for Fiscal Year 2011 and that wages remain the same for FY 2012 and FY 2013. Should a wage increase be pro vided to non- represented employees, this bargaining unit would also be entitled to the same increase at the same time and in the same manner. Effective January 1, 2013 the prescription co -pay will be increased to $5/$20/$40 and there will be implemented a $100 co-pay for emergency room visits. The adopted FY 2013 B udget includes the ratification bonus. Taub moved approval of the attached suggested Fiscal Note . Supported by Runestad. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE Page 4 October 11, 2012 5. MR #12244 – HUMAN RESOURCES DEPARTMENT – COLLECTIVE BARGAINING AGREEMENT WAGE AND BENEFIT RE -OPENER FOR FISCAL YEAR 2013 FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY PROSECUTOR’S INVESTIGATORS ASSOCIATION Human Resources has negotiated with the Oakland County Prosecutor’s Investigators Association on behalf of 6 Prosecuting Investigators and is requesting authorization to enter into a collective bargaining agreement Wage and Benefit Re -opener for the period of October 1, 2012 through September 30, 2013. The agreement allows for a $500 ratification bonus and s hould a wage increase be provided to non - represented employees, this bargaining unit would also be entitled to the same increase at the same time and in the same manner. Effective January 1, 2013 the prescripti on co-pay will be increased to $5/$20/$40 and there will be implemented a $100 co -pay for emergency room visits. The adopted FY 2013 Budget includes the ratification bonus. Runestad moved approval of the attached suggested Fiscal Note . Supported by Long. Motion carried unanimously on a roll call vote. 6. MR #12242 – HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2013 COLLECTIVE BARGAINING AGREEMENT WAGE AND BENEFIT RE -OPENER FOR EMPLOYEES REPRESENTED BY THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIP AL EMPLOYEES (AFSCME) COUNCIL 25, LOCAL 2437 (CIRCUIT COURT/FAMILY COURT EMPLOYEES) – Human Resources has negotiated with the American Federation of State, County and Municipal Employees on behalf of 85 Circuit Court/Family Court employees and is requesti ng authorization to enter into a collective bargaining agreement Wage and Benefit Re -Opener for the period of October 1, 201 2 through September 30, 2013. The agreement allow s for a $500 ratification bonus and s hould a wage increase be provided to non-represented employees, this bargaining unit would also be entitled to the same increase at the same time and in the same manner. Effective January 1, 2013 the prescription co -pay will be increased to $5/$20/$40 and there will be implemented a $100 co -pay for emergency room visits. The adopted FY 2013 Budget includes the ratification bonus. Crawford moved approval of the attached suggested Fiscal Note . Supported by Zack. Motion carried unanimously on a roll call vote. 7. MR #12243 – HUMAN RESOURCES DEPA RTMENT – FISCAL YEAR 2013 COLLECTIVE BARGAINING AGREEMENT WAGE AND BENEFIT RE -OPENER FOR EMPLOYEES REPRESENTED BY THE MICHIGAN NURSES ASSOCIATION (MNA) Human Resources has negotiated with the Michigan Nurses Association on behalf of 92 Public Health Nurses and is requesting authorization to enter into a collective bargaining agreement Wage and Benefit Re-Opener for the period of October 1, 2012 through September 30, 2013. The agreement allows for a $500 ratification bonus and should a wage increase be pro vided to non-represented employees, this bargaining unit would also be entitled to the same increase at the same time and in the same manner. Effective January 1, 2013 the prescription co -pay will be increased to $5/$20/$40 and there will be implemented a $100 co -pay for emergency room visits. The adopted FY 2013 Budget includes the ratification bonus. Dwyer moved approval of the attached suggested Fiscal Note . Supported by Taub. Motion carried unanimously on a roll call vote. FINANCE COMMITTEE Page 5 October 11, 2012 8. MR #12246 – HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2013 COLLECTIVE BARGAINING AGREEMENT WAGE AND BENEFIT RE -OPENER FOR EMPLOYEES REPRESENTED BY THE GOVERNMENT EMPLOYEES LABOR COUNCIL (GELC) Human Resources has negotiated with the Government Employees Labor Council on behalf of 129 Children’s Village Employees and is requesting authorization to enter into a collective bargaining agreement Wage and Benefit Re-Opener for the period of October 1, 2012 through September 30, 2013. The agreement allows for a $500 ratification bo nus and should a wage increase be provided to non-represented employees, this bargaining unit would also be entitled to the same increase at the same time and in the same manner. Effective January 1, 2013 the prescription co -pay will be increased to $5/$20/$40 and there will be implemented a $100 co -pay for emergency room visits. The adopted FY 2013 Budget includes the ratification bonus. Taub moved approval of the attached suggested Fiscal Note . Supported by Runestad. Motion carried unanimously on a roll call vote. 9. COUNTY EXECUTIVE – AUDITING AND PURCHASING REORGANIZATION The County Executive is requesting authorization to proceed with a reorganization to merge the Auditing and Purchasing Divisions to ensure efficient and effective service whil e reducing costs. The merged divisions will be retitled to the Compliance Office under the County Executive. The Compliance Office will include three units: Administration, Auditing and Purchasing. The current purchasing policies will remain in place and the centralized purchasing function will continue to report to the Director of Management and Budget. The auditing function will continue to report directly to the Deputy County Executive and the Finance Committee’s Audit Subcommittee to ensure auditor independence. Any auditing of the purchasing function will be performed by an outside audit organization. Changes in classification titles include Purchasing Manager to Compliance Officer and from Chief of Purchasing to Administrator – Purchasing. Purchasing procedures established by MR #92101 requir ing the signature of the Pu rchasing Manager or Chief of Purchasing in the manager’s absence will be updated to reflect these two new classifications . Other positions changes are outlined in the resolution. FY 2013 estimated net savings of $145,228 results from total savings of $163,398 offset by a one -time cost of $18,170 to fund physical consolidation. Taub moved approval of the attached suggested Resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 10. BOARD OF COMMISSIONERS TRI-PARTY PROGRAM – ADDITIONAL APPROPRIATION FOR CHARTER TOWNSHIP OF WATERFORD PROJECT NO. 50351 The resolution authorizes additional T ri-Party funding of $69,583 for the Charter Township of Waterford Project No. 50351 to construct a storm sewer on Walton Boulevard at Dixie Highway. Runestad moved approval of the attached suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote. 11. BOARD OF COMMISSIONERS TRI-PARTY PROGRAM – ADDITIONAL APPROPRIATION FOR CHARTER TOWNSHIP OF LYON PROJECT NO. 49781 The resolution authorizes additional Tri -Party funding of $21,179 for the Charter Township of Lyon Project No. 49781 to pave 8 Mile Road from Dixboro Road to Pontiac Trail . FINANCE COMMITTEE Page 6 October 11, 2012 Crawford moved approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote. 12. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST TO RETAIN THE SERVICES OF FRIEDMAN INTEGRATED REAL ESTATE SOLUTIONS TO ASSIST IN THE SALE OF THE WEST OAKLAND OFFICE BUILDING IN WALLED LAKE, MICHIGAN Facilities Management (FM) is requesting authorization to list for sale its West Oakland Office Building property at 1010 East West Maple in Walled Lake, Michigan with Fri edman Integrated Real Estate Solutions. The Planning and Building Committee authorized FM to sell the property and competitively select a listing service. FM collected five listing services pre -selected by soliciting recommendations from several appraisa l and property management firms for their marketing approaches and commission fees. All proposals were found to be compatible but Frieman offered a 5% commission while all others offered 6%. Dwyer moved approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote. COMMUNICATION A.* B. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Month of October 2012 Notice of Hearings: 1. City of Auburn Hills – October 15, 2012, 7 p.m. – RE: Transfer of Commercial Rehabilitation Exemption Certificate 2012 -004 for a facility located at 3900 Joslyn Road, Auburn Hills, MI 48326 2. City of Auburn Hills – October 15, 2012, 7 p.m. – RE: Revocation for Commercial Rehabilitation Exemption Certificate 2012 -004 for a facility located at 3900 Joslyn Road, Auburn Hills, MI 48326 3. City of Auburn Hills – October 15, 2012, 7 p.m. – RE: Request for Industrial Development District for Pacific Holdings, LLC located at 3900 Joslyn Road, Auburn Hills, MI 48326 4. City of Auburn Hills – October 15, 2012, 7 p.m. – RE: Request for Plant Rehabilitation District for Pacific Holdings, LLC located at 3900 Joslyn Road, Auburn Hills, MI 48326 5. City of Auburn Hills – October 15, 2012, 7 p.m. – RE: Request for New Industrial Facilities Exemption Certificate for Inalfa Roof Systems, Inc. located at 3900 Joslyn Road, Auburn Hills, MI 48326 6. City of Auburn Hills – October 15, 2012, 7 p.m. – RE: Request for Rehabilitation Industr ial Facilities Exemption Certificate for Inalfa Roof Systems, Inc. located at 3900 Joslyn Road, Auburn Hills, MI 48326 7. City of Auburn Hills – October 15, 2012, 7 p.m. – RE: Request for New Industrial Facilities Exemption Certificate for Dieomatic Inc. dba P&F Systems located at 3800 Lapeer Road, Auburn Hills, MI 48326 8. City of Auburn Hills – October 15, 2012, 7 p.m. – RE: Request for Extension of Industrial Facilities Exemption Certificate 2006 -260 for BAE Industries, Inc. located at 1426 Pacific Dri ve, FINANCE COMMITTEE Page 7 October 11, 2012 Auburn Hills, MI 48326 Quarles moved to receive and file the co mmunications. Supported by Taub. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Commissioner Zack indicated that she had received a mailing from the County Clerk speakin g to absentee voting and other services of the Clerk’s Office and wanted to know where the funds for this purpose are located within the Clerk’s budget. She indicated that she did not think this was an appropriate expense, had received inquiries from othe rs regarding this mailer as well and requested that the County Clerk be asked to attend a Finance Committee meeting to respond. There being no other business to come before the committe e, the meeting was adjourned at 9:39 a.m. ________________________ _______________________________ Helen A. Hanger Jim Ver Ploeg Senior Committee Coordinator Administrator Director NOTE: The foregoing minutes are subject to Committee approval.