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HomeMy WebLinkAboutMinutes - 2012.12.04 - 36683 December 4, 2012 Chairperson Potts called the meeting to order at 9:50 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: David Potts, Philip Weipert, Robert Gosselin, Jim Runestad, Kathy Crawford, Beth Nuccio, Janet Jackson, Dave Woodward, Gary McGillivray COMMITTEE MEMBERS ABSENT WITH NOTICE: Jim Nash OTHERS PRESENT: CORPORATION COUNSEL Jody Hall, Assistant Corporation Counsel FACILITIES MANAGEMENT Art Holdsworth, Director PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer Phil Castonia, Business Development Rep. SHERIFF’S OFFICE Dale Cunningham Business Manager Chuck Snarey, Major BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Potts led the Committee in the Pledge of Allegiance. PUBLIC COMMENT Commissioners Crawford, Jackson, Runestad, Gosselin and Woodward thanked Chairperson Potts for his service and leadership as Chairperson of the P lanning and Building Committee. Commissio ner McGillivray recognized Commissioner Nuccio for her service as well, on the Planning and Building Committee, and Chairperson Potts thanked her for her service and friendship. Commissioner Potts further expressed his pleasure in working with everybody. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Robert Gosselin Jim Runestad Kathy Crawford Beth Nuccio Janet Jackson Dave Woodward Gary McGillivray DAVID POTTS Chairperson PHILIP WEIPERT Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 December 4, 2012 APPROVAL OF THE MINUTES McGillivray moved approval of the minutes of October 9, 2012, and November 13, 2012, as printed. Supported by Gosselin. Motion carried on a voice vote. AGENDA ITEMS 1. FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – INDEPENDENCE OAKS – BROWN LEASE The Department of Facilities Management and the Parks and Recreation Commission are seeking approval of a lease agreement between the County of Oakland and Jeremy and Jenna Brown for a 1200-square foot house at 9489 Sashabaw Road, Clarksto n, Michigan, 48348, which is located on the grounds of the Independence Oaks County Park. The period of the lease is from January 1, 2013 through December 31, 2017. The first year of rent would be $770.00 per month with increases every year thereafter until the end of the lease at which it will be $848 per month. The tenants’ responsibilities under the terms of this lease include using best efforts to secure and protect Independence Oaks Park property and facilities, especially during “Park Closed” hours , arrange for emergency repairs and maintenance services for the property and facilities, and the tenant shall make reports to the Park Supervisor or other individual as may be required by the Landlord. Tenants are also responsible for utilities and services for premises, which include garbage removal, water and sewer, gas, electricity, ice removal and telephones. McGillivray moved approval of the attached suggested resolution . Supported by Gosselin. Motion carried unanimously on a roll call vote with N ash absent. Weipert moved to directly refer this resolution to the Finance Committee. Supported by McGillivray. Motion carried unanimously on a roll call vote with Nash absent. 2. FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – INDEPENDENCE OAKS – MCKINSTRY LEASE The Department of Facilities Management and the Parks and Recreation Commission are seeking approval of a lease agreement between the County of Oakland and Nancy McKinstry and Thomas Williams for a 566 square foot house and a 484 square foot garage located at 10275 Sashabaw Road, Clarkston, MI 48348, which is located on the grounds of Independence Oaks County Park . The period of the lease is from December 1, 2012 through December 31, 2017. The first year of rent would be $400 per month with increases every year thereafter until the last year of the lease which it would be $432 per month. The tenants’ responsibilities under the terms of this lease include securing and protecting the Park property and facilities therein, especially durin g “Park Closed” hours, which includes contacting and coordinating with police, fire or other agencies as may be required by the Landlord. Tenants are also responsible for the costs of utilities and services for the Premises, which include garbage removal, water and sewer, gas, electricity, ice removal, telephones, cable television and internet. Planning & Building Committee Page 3 December 4, 2012 Crawford moved approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Nash and Woodward absen t. Weipert moved to directly refer this resolution to the Finance Committee. Supported by Gosselin. Motion carried unanimously on a roll call vote with Nash and Woodward absent. 3. FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – CSX LETTER OF INTENT TO ELIMINATE RAILROAD GRADE CROSSING IN ROSE OAKS COUNTY PARK The Department of Facilities Management and the Parks and Recreation Commission are seeking approval of a Letter of Intent to eliminate the Railroad Grade Crossing which crosses Rose Oaks County Park. CSX Transport, Inc. has offered to pay the County a one -time payment of $10,000 as compensation for the elimination of the grade crossing. Nuccio moved approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote with Nash absent. McGillivray moved to directly refer this resolution to the Finance Committee. Supported by Jackson. Motion carried unanimously on a roll call vote with Nash absent. 4. PARKS AND RECREATION COMMISSION – FOOD & BEVERAGE BANQUET SERVICES & GRILL ROOM OPERATIONS – UPDATE Mr. Castonia gave a brief update with regards to the Food & Beverage Banquet Services & Grill Room Operations. The Oakland County Parks and Recreation Commission formed a Food and Bever age Committee and with the assistance of Oakland County’s Purchasing Division, Health Division and Corporation Counsel, developed a Request for Proposal (RFP) based on the needs of the parks system and with research done of national best practices. The RF P was completed in September with responses due in October. Two vendors were selected for interviews with the Food and Beverage Committee, and then a Negotiations Subcommittee was formed to negotiate further with both vendors. The Subcommittee then recommended contract negotiations with Kosch Hospitality for the operation of Glen Oaks and White Lake Oaks Banquet Centers and Grill Rooms. They further recommended contract negotiations with Oak Management Corporation for the continued operation of Addison Oaks Conference Center and Lyon Oaks Banquet Center and Grill Room. Mr. Castonia indicated that the Parks and Recreation Commission met last week to review the information from the Food and Beverage Comm ittee. All the bids were rejected. Commissioner McGillivray is a member of the Parks and Recreation Commission Board, and he explained that The Parks and Recreation Commission directed the Food and Beverage Committee to send out new bids for each Parks and Recreation facility individually to attract additional vendors that are near those particular facilities. Mr. Castonia stated that since the current contract does not expire until the end of 2015, there would be Planning & Building Committee Page 4 December 4, 2012 plenty of time to resubmit the bids, and he estimated that the RFP process would probably n ot be completed until February of 2013. McGillivray moved to receive and file the Informational Update of the Food & Beverage Banquet Services & Grill Room Operations. Supported by Crawford. Motion carried on a voice vote. 5. FACILITIES MANAGEMENT – ACCEPTANCE OF CLINTON VALLEY COUNCIL OF BOY SCOUTS OF AMERICA, INC. BUILDING The Department of Facilities Management is seeking approval of a Bill of Sale between the County of Oakland and the Clinton Valley Boy Scouts of America, Inc. for the building located at 1100 County Center Drive W., Waterford, Michigan 48343. The transfer and conveyance of Property is made pursuant to and according to the terms and conditions of the lease that was executed between the parties on July 18, 1996 , and renewed on Nov ember 10, 2010. The Seller terminated the lease on August 14, 2012. Pursuant to the lease, the Buyer has decided to retain the Property as opposed to having it demolished. The Buyer shall pay no consideration for the Property transferred and conveyed pursuant to the Bill of Sale. Crawford moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote with Nash absent. McGillivray moved to directly refer this resolution to the Finance Comm ittee. Supported by Gosselin. Motion carried unanimously on a roll call vote with Nash absent. 6. FACILITIES MANAGEMENT/SHERIFF’S OFFICE – DEMOLITION OF CULINARY ARTS BUILDING The Department of Facilities Management and the Sheriff’s Office are seeking approval for the demolition of the Culinary Arts Building located at 1601 Brown Road, Auburn Hills, MI 48326. The building was formerly used as the Trusty Camp for the Sheriff’s Office, and it has not been used for a number of years. It is outdated and presents a potential safety risk as it has structural and moisture infiltration issues, and it would require significant upgrades if it were to be reused for any purpose. The estimated cost to demolish the building is $10,000, which would be paid from the Facilities Management & Operations Fund/Salaries and Sublet line items. FM&O staff and trusty labor may be utilized to minimize project costs. Woodward moved approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Nash absent. Weipert moved to directly refer this resolution to the Finance Committee. Supported by Jackson . Motion carried unanimously on a roll call vote with Nash absent. Planning & Building Committee Page 5 December 4, 2012 CONSENT AGENDA – INFORMATIONAL ITEMS A. Economic Development & Community Affairs – Waste Resource Management – FY 2013 Oakland County Brownfield Consortium Assessment Grant Application B. Facility Inspection Tour – Children’s Village – Commissioner Jackson Commissioner Jackson indicated how much she has learned in performing the Facility Inspection tours. She toured/inspected the Children’s Village facility recently, and she praised the work that they do for children. Commissioner Crawford stated that in the past there was talk about some commissione rs wanting to discontinue the Facility Inspection Tours, and she said she would be disappointed if that were to happen . She indicated that she had learned a lot when she took a tour of the Oakland County Pet Care and Children’s Village facilities and the Farmers’ Market. Commissioner McGillivray also expressed that he was glad that he was able to tour some of the County’s facilities. C. Oakland County Building Authority Minutes of October 10, 2012 McGillivray moved to receive and file the items on the Consent Agenda. Supported by Nuccio. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Chairperson Potts asked Mr. Holdsworth to give an update on the Water Tower Project. Mr. Holdsworth stated that the painting of the water tower has b een completed. They are currently waiting on the logo; however, since the weather has been rainy lately, it hasn’t been possible to complete that part of the project yet. There being no further business to come before the Commi ttee, the meeting adjourned at 10:43 a.m. ______________________________________ _____________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director Planning & Building Committee Page 6 December 4, 2012 NOTE: The foregoing minutes are subject to Committee approval.