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HomeMy WebLinkAboutMinutes - 2012.12.05 - 36685 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE December 5, 2012 The meeting was called to order by Chairperson Scott at 1:32 p.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: John A. Scott, Mike Bosnic, Thomas F. Middleton, Bill Dwyer, Beth Nuccio, Philip J. Weipert, Mattie Hatchett and Craig Covey COMMITTEE MEMBERS ABSENT WITH NOTICE: Helaine Zack OTHERS PRESENT: Human Resources Nancy Scarlet, Director April Bradshaw, Analyst Frank Russell, Analyst Clare Flaisch, Analyst Sheriff’s Office Undersheriff McCabe Dale Cunningham Clerk/Register of Deeds Chris Ward, Deputy County Clerk Circuit Court Kevin Oeffner, Court Administrator John Cooperrider, Court Business Administrator Board of Commissioners Jim VerPloeg, Director Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF MINUTES OF November 14, 2012 Covey moved to approve the minutes of November 14, 2012 as printed. Supported by Nuccio. Motion carried on a voice vote. PUBLIC COMMENT None John A. Scott Chairperson Mike Bosnic Majority Vice-Chair Helaine Zack Minority Vice-Chair Thomas F. Middleton Bill Dwyer Beth Nuccio Philip J. Weipert Mattie Hatchett Craig Covey Human Resources Committee Page 2 December 5, 2012 1. MR #12304 CIRCUIT COURT – FY2013 CIRCUIT COURT POSITION CHANGES The Circuit Court has performed a review of current positions and determined areas where efficiencies can be increased. The Circuit Court requests the deletion of one Senior Court Reporter position and the creation of one GF/GP FTE appointed Non-Merit Court Clerk position. One SR FTE DHS Liaison and one SR PTNE DHS Liaison position will be deleted to reflect the loss of the DHS grant effective 12/31/12. The Court is also requesting one position be laterally reclassified from Judicial Secretary to Court Business Analyst and converted from Appointed Non-Merit to Merit System status. Dwyer moved to Report to the Board this resolution be adopted. Supported by Middleton. Motion carried unanimously on a roll call vote with Zack absent. 2. MR #12305 SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF HIGHLAND, JANUARY 1, 2013 – DECEMBER 31, 2015 It is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contracts with townships, villages and cities for the purpose of providing Sheriff Patrol services. The Township is requesting a three year law enforcement agreement commencing January 1, 2013 through December 31, 2015. The Township is requesting the addition of two Deputy II positions and one unmarked vehicle with Mobile and Prep radio to be added to the County Fleet. All current positions will be continued; future level of service, including the continuation of posit ions is contingent upon the level of funding associated with the agreement. Middleton moved to Report to the Board this resolution be adopted. Supported by Bosnic. Motion carried unanimously on a roll call vote with Zack absent. 3. SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CHARTER TOWNSHIP OF OXFORD, JANUARY 1, 2013 – DECEMBER 31, 2015 It is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contracts with townships, villages and cities for the purpose of providing Sheriff Patrol services. The Township is requesting a three year law enforcement agreement commencing January 1, 2013 through December 31, 2015. The Township is requesting the addition of one Deputy II (no -fill) and one Patrol Investigator to bring the total number of contracted deputies to fifteen. In addition one unmarked vehicle with Mobile and Prep radio will be added to the County Fleet. Future level of service, including the continuation of positions is contingent upon the level of funding associated with the agreement. Commissioner Bosnic stated his law firm represents the Township of Oxford, but he had no role in drafting or negotiating the contracts Nuccio moved to Report to the Board this resolution be adopted. Supported by Dwyer. Motion carried unanimously on a roll call vote with Zack absent. 4. CLERK/REGISTER OF DEEDS – POSITION FUNDING CHANGES AND CREATION OF NEW POSITION As required by Public Act 698 of 2002, the Register of Deeds D ivision allocates a portion of fees collected for recording documents to the Automation Fund. This fund was created to support the increasing use of technology to record documents in the Register of Deeds. Six positions have been identified that can be funded by the Automation Fund as a result of technology enhancements, resulting in a savings to the General Fund for salaries and fringe benefits of approximately $447,079. Also, statutory responsibilities have resulted in tighter deadlines in the Elections Division causing an increase in staff overtim e, the use of staff from other Clerk/Register units and the use of emergency salaries positions to complete assignments in the El ections Division. It is proposed to create one GF/GP FTE Office Assistant II po sition in Elections/Administration. The Automation Fund will repay the General Fund for advanced Remonumentation funds. Human Resources Committee Page 3 December 5, 2012 Nuccio moved to Report to the Board this resolution be adopted. Supported by Hatchett. Commissioner Covey questioned the timing of this Resolution being presented at the last meeting of the year with a new Clerk/Register taking office in a month. He asked if the new Clerk/Register had been informed of this decision. Mr. Ward indicated Ms. Brown has been contacted regarding the transition but did not know if she has been informed of this particular detail. Commissioners Hatchett and Middleton stated this issue was discussed in length at the General Government Committee meeting . Motion carried unanimously on a roll call vote with Zack absent. CONSENT AGENDA/COMMUNICATIONS Covey moved to Receive & File Items A & B. Supported by Dwyer. A. Position Change Summary B. Prosecuting Attorney, Circuit Court – Family Division – PY 2013 Juvenile Accountability Block Grant (JABG) – Grant Application Motion carried on a voice vote. . OTHER BUSINESS/ADJOURNMENT Commissioner Covey expressed his thanks to the members of the Committee stating it was a pleasure to work with them. There being no other business to come before the Committee, the meeting was adjourned at 1:52 p.m. ______________________________________ Nancy Wenzel, Committee Coordinator ______________________________________ Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.