HomeMy WebLinkAboutMinutes - 2012.12.06 - 36686TOM MIDDLETON
Chairperson
SHELLEY TAUB
Vice Chairperson
DAVID WOODWARD
Minority Vice Chairperson December 6, 2012
Chairperson Middleton called the meeting of the Finance Committee to order at 9:09 a.m. in the Board
of Commissioners' Auditorium of the Commissioners' Auditorium Wing, County Service Center in
Pontiac, Michigan.
COMMITTEE MEMBERS PRESENT
Tom Middleton, Shelley Taub, David Woodward, Christine Long, David Potts, Jim Runestad,
Kathy Crawford, Bill Dwyer, Helaine Zack, Nancy Quarles
COMMITTEE MEMBERS ABSENT WITH NOTICE
OTHERS PRESENT
CIRCUIT COURT Kevin Oeffner, Administrator
John Cooperrider, Business Manager
ECONOMIC DEVELOPMENT & COMMUNITY Kristie Zamora, Marketing Coordinator
AFFAIRS
EQUALIZATION ` Dave Hieber, Manager
Shannon Moore, Clerk
EXECUTIVE OFFICE Robert Daddow, Deputy Executive
Phil Bertolini, Deputy Executive/CIO
COMPLIANCE OFFICE Pam Weipert, Compliance Officer
FACILITIES MANAGEMENT Art Holdsworth, Director
HEALTH AND HUMAN SERVICES George Miller, Director
CHILDREN’S VILLAGE Jody Overall, Manager
HEALTH Kathy Forzley, Manager
HOMELAND SECURITY Ted Quisenberry, Manager
HUMAN RESOURCES Nancy Scarlet, Director
Lori Motyka, Supervisor
Heather Mason, Analyst
Clare Flaisch, Analyst
INFORMATION TECHNOLOGY Ed Poisson, Director
Jamie Hess, CLEMIS Manager
MANAGEMENT & BUDGET Laurie Van Pelt, Director
FISCAL SERVICES Tim Soave, Manager
Lynn Sonkiss, Chief
Holly Conforti, Chief
Gaia Piir, Supervisor
Jeff Phelps, Parks Fiscal Coordinator
Nancy Falardeau, Analyst
Antonio Pisacreta, Analyst
Kim Elgrably, Analyst
Ebru Adoglu Jones, Anlyst
OAKLAND COUNTY BOARD OF COMMISSIONERS
1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475
Telephone (248) 858 -0100 FAX (248) 858-1572
FINANCE COMMITTEE
Christine Long
David Potts
Jim Runestad
Kathy Crawford
Bill Dwyer
Helaine Zack
Nancy Quarles
FINANCE COMMITTEE Page 2
December 6, 2012
PARKS & RECREATION Dan Stencil, Executive Officer
Phil Castonia, Business Development Rep.
PROSECUTING ATTORNEY Julie McMurtry, Chief
Terri Meiers, Supervisor
SHERIFF Mike McCabe, Undersheriff
BOARD OF COMMISSIONERS Jim Ver Ploeg, Administrative Director
Harvey Wedell, Sr. Analyst
Helen Hanger, Sr. Committee Coordinator
PLEDGE OF ALLEGIANCE
Chairperson Middleton led the Pledge of Allegiance.
APPROVAL OF THE PREVIOUS MINUTES
Long moved approval of the previous minutes of November 15, 2012 as printed. Supported
by Quarles.
Motion carried on a voice vote.
AGENDA
An updated Contingency Report, a corrected fiscal note for item 1D, a proposed report to correct the
resolution for item 13 and communication item J w ere distributed. There were no changes to the
agenda.
PUBLIC COMMENT
None.
FY 2012 CONTINGENCY REPORT
The beginning Fiscal Year (FY) 2013 Contingency Fund balance of $321,566 will be reduced $21,800 by
Item i and $53,795 by item d to a balance of $2 45,971. Item 5 on today’s agenda will reduce the non -
departmental grant match line item by $198,850 to $961,150.
Long moved to receive and file the FY 2013 Contingency Report dated December 5, 2012.
Supported by Zack.
Motion carried on a voice vote.
CONSENT AGENDA
1a. MR #12308 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES
AGREEMENT WITH THE TOWNSHIP OF ADDISON, JANUARY 1, 2013 – DECEMBER 31, 2015
The Sheriff is requesting authorization to enter into a law enforcement agreement with the T ownship of
Addison for a three-year period beginning January 1, 2013 and ending December 31, 2015 at rates
established per MR #12265. The agreement will continue 7 contracted positions. The budget will be
amended with the FY 2013 First Quarter Forecast t o reflect the impact of all the patrol contracts based on
rates approved with MR #12265.
FINANCE COMMITTEE Page 3
December 6, 2012
1b. MR #12309 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES
AGREEMENT WITH THE TOWNSHIP OF BRANDON, JANUARY 1, 2013 – DECEMBER 31, 2015
The Sheriff is requesting authorization to enter into a law enforcement agreement with the Township of
Brandon for a three-year period beginning January 1, 2013 and ending December 31, 2015 at rates
established per MR #12265. The agreement will continue 11.5 contracted positions, including half the cost
for one position assigned to Independence Township and shared for patrol services . The budget will be
amended with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on
rates approved with MR #12265.
1c. MR #12310 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES
AGREEMENT WITH THE CHARTER TOWNSHIP OF COMMERCE, JANUARY 1, 2013 – DECEMBER
31, 2015
The Sheriff is requesting authorization to enter into a law enforcement agreemen t with the Charter
Township of Commerce for a three -year period beginning January 1, 2013 and ending December 31, 2015
at rates established per MR #12265. The agreement will continue 29 contracted positions. The budget will
be amended with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based
on rates approved with MR #12265 and the addition of one Patrol Investigator added by MR #12264 for the
last two months of calendar year 2012
1d. MR #12305 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES
AGREEMENT WITH THE CHARTER TOWNSHIP OF HIGHLAND, JANUARY 1, 2013 – DECEMBER 31,
2015
The Sheriff is requesting authorization to enter into a law enforcement agreement with the Charter
Township of Highland for a three -year period beginning January 1, 2013 and ending December 31, 2015 at
rates established per MR #12265. The agreement will include the addition of one General Fund/General
Purpose Full-Time Eligible (GFGP FTE) Patrol Investigator, one GFGP FTE Deputy II (no fi ll) and
continuation of 15 previously contracted for positions. One new unmarked vehicle with prep and one new
marked vehicle with prep, one MDC with Camera and two portable radios with charger for will added to the
County Fleet for a total capital cost t ransfer from GFGP Contingency of $53,695. The Radio Fund has two
Sheriff’s owned portable radios on hand requiring no capital cost transfer. The budget will be amended with
the FY 2013 First Quarter Forecast to reflect the impact of all patrol contract p ositions based on rates
approved with MR #12265. The budget will be amended as detailed in the Fiscal Note to recognize the
addition of the new vehicles and radios.
.
1e. MR #12311 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES
AGREEMENT WITH THE CHARTER TOWNSHIP OF INDEPENDENCE, JANUARY 1, 2013 –
DECEMBER 31, 2015
The Sheriff is requesting authorization to enter into a law enforcement agreement with the Charter
Township of Independence for a three-year period beginning January 1, 2013 and ending December 31,
2015 at rates established per MR #12265. The agreement will continue 27.5 contracted positions. One
position is assigned to Independence Township and shared with Brandon Township for 50% of the cost.
The budget will be amended with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol
contracts based on rates approved with MR #12265.
1f. MR #12XXX – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES
AGREEMENT WITH THE TOWNSHIP OF LYON, JANUARY 1, 2013 – DECEMBER 31, 2015
The Sheriff is requesting authorization to enter into a law enforcement agreement with the Township of
Lyon for a three-year period beginning January 1, 2013 and ending December 31, 2015 at rates
FINANCE COMMITTEE Page 4
December 6, 2012
established per MR #12265. The agreement will contin ue 12 contracted positions. The budget will be
amended with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on
rates approved with MR #12265.
1g. MR #12312 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES
AGREEMENT WITH THE TOWNSHIP OF OAKLAND, JANUARY 1, 2013 – DECEMBER 31, 2015
The Sheriff is requesting authorization to enter into a law enforcement agreement with the Township of
Oakland for a three-year period beginning January 1, 2013 and ending Decemb er 31, 2015 at rates
established per MR #12265. The agreement will continue 12 contracted positions. The budget will be
amended with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on
rates approved with MR #12265.
1h. MR #12313 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES
AGREEMENT WITH THE CHARTER TOWNSHIP OF ORION, JANUARY 1, 2013 – DECEMBER 31, 2015
The Sheriff is requesting authorization to enter into a law enforcement agreement with the Charte r
Township of Orion for a three-year period beginning January 1, 2013 and ending December 31, 2015 at
rates established per MR #12265. The agreement will continue 25 contracted positions. The budget will be
amended with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on
rates approved with MR #12265.
1I. MR #12313 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES
AGREEMENT WITH THE CHARTER TOWNSHIP OF OXFORD, JANUARY 1, 2013 – DECEMBER 31,
2015
The Sheriff is requesting authorization to enter into a law enforcement agreement with the Charter
Township of Oxford for a three-year period beginning January 1, 2013 and ending December 31, 2015 at
rates established per MR #12265. The agreement will add one Gener al Fund General Purpose Full-Time
Eligible (GFGP FTE) Patrol Investiga tor and one GFGP FTE Deputy II (No/fill) and continue 13 contracted
positions. One new unmarked vehicle with prep and one portable radio with charger for will added to the
County Fleet for a total capital cost transfer from GFGP Contingency of $21,800. The Radio Fund has one
Sheriff’s owned mobile radio on hand requiring no capital cost transfer. The budget will be amended with
the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on rates approved
with MR #12265. The budget will be amended as detailed in the Fiscal Note to recognize the addition of
one new vehicle and radios.
1j. MR #12318 – SHERIFF’S OFFICE – LAW ENFORCEMENT SERVICES FOR PARKS &
RECREATION COMMISSION FOR 2013 - 2015
The Sheriff is requesting authorization to enter into a law enforcement agreement with the Oakland Count
Parks and Recreation Commission for a three -year period beginning January 1, 2013 and ending
December 31, 2015 a t rates established per MR #12265. The agreement will continue 62 contracted
positions. Revenues and expenses were amended during the FY 2013 – 2015 Adopted Budget process;
no budget amendment is required.
1k. MR #12314 – SHERIFF’S OFFICE – STANDARD LA W ENFORCEMENT SERVICES
AGREEMENT WITH THE CITY OF PONTIAC, JANUARY 1, 2013 – DECEMBER 31, 2015
The Sheriff is requesting authorization to enter into a law enforcement agreement with the City of Pontiac
for a three -year period beginning January 1, 2013 and ending December 31, 2015 at rates established per
MR #12265. The agreement will continue 83 contracted patrol services positions and continuation of six
FINANCE COMMITTEE Page 5
December 6, 2012
dispatch positions. The budget will be amended with the FY 2013 First Quarter Forecast to reflect th e
impact of all the patrol contracts based on rates approved with MR #12265.
1l. MR #12315 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES
AGREEMENT WITH THE CITY OF ROCHESTER HILLS, JANUARY 1, 2013 – DECEMBER 31, 2015
The Sheriff is requesting authorization to enter into a law enforcement agreement with the City of Rochester
Hills for a three -year period beginning January 1, 2013 and ending December 31, 2015 at rates established
per MR #12265. The agreement will continue 57 contracted positions. The budget will be amended with
the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on rates approved
with MR #12265.
1m. MR #12316 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES
AGREEMENT WITH THE CHARTER TOWNSHIP OF ROYAL OAK, JANUARY 1, 2013 – DECEMBER
31, 2015
The Sheriff is requesting authorization to enter into a law enforcement agreement with the Charter
Township of Royal Oak for a three -year period beginning January 1, 2013 and ending December 31, 2015
at rates established per MR #12265. The agreement will continue 4 contracted positions. The budget will
be amended with the FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based
on rates approved with MR #12265.
1n. MR #12317 – SHERIFF’S OFFICE – STANDARD LAW ENFORCEMENT SERVICES
AGREEMENT WITH THE CHARTER TOWNSHIP OF SPRINGFIELD, JANUARY 1, 2013 – DECEMBER
31, 2015
The Sheriff is requesting authorization to enter into a law enforcement agreement with the Charter
Township of Orion for a three-year period beginning January 1, 2013 and ending December 31, 2015 at
rates established per MR #12265. The agreement will continue 11 contracted positions, with nine being
changed from Deputy II – No/Fill-in to Deputy II – with/Fill-In status. The budget will be amended with the
FY 2013 First Quarter Forecast to reflect the impact of all the patrol contracts based on rates approved with
MR #12265.
2a. MR #12306 – SHERIFF’S OFFICE – DISPOSITION OF K-9 DOG - BODI
The Sheriff is requesting authorization to enter into a Transfer of Ownership and Release of Claims
Agreement with Deputy Sheriff Michael Garrison, handler for canine “Bodi.” Deputy Garrison will pay the
sum of $1for Bodi who is nearing retirement. Bodi was purchased 8 years ago and has faithfully served
Oakland County. Due to his unique training and role as a K -09 dog, Bodi has little, if any, fair market
value.
2b. MR #12306 – SHERIFF’S OFFICE – DISPOSITION OF K-9 DOG - KELO
The Sheriff is requesting authoriz ation to enter into a Transfer of Ownership and Release of Claims
Agreement with Deputy Sheriff Rodney White, handler for canine “Kelo.” Deputy White will pay the sum of
$1for Kelo who is nearing retirement. Kelo was purchased 8 years ago and has faithful ly served Oakland
County. Due to his unique training and role as a K -09 dog, Kelo has little, if any, fair market value.
Dwyer moved approval of the Fiscal Notes for Consent Agenda Items 1a -2b. Supported by
Crawford.
Motion carried unanimously on a roll call vote.
FINANCE COMMITTEE Page 6
December 6, 2012
REGULAR AGENDA
3. SHERIFF’S OFFICE – 2013 OFF-ROAD VEHICLE (ORV) SAFETY EDUCATION PROGRAM
GRANT ACCEPTANCE
The Sheriff is requesting authorization to accept State of Michigan, Department of Natural Resources Off-
Road Vehicle Safety Education Program grant funds of $2,160. The MDNR provides $15 per
trained/certified ORV student and the number of estimated students for FY 2013 is 144.
Taub moved to recommend approval of the attached suggested Fiscal Note. Supported by Zack..
Motion carried unanimously on a roll call vote.
4. CLERK/REGISTER OF DEEDS – POSITION FUNDING CHANGES AND CREATION OF NEW
POSITION
The Clerk is requesting authorization to transfer funding of six (6) General Fund/General Purpose (GF/GP)
positions to the Automation Fund (Special Revenue) and to create one GF/GP full -time eligible Office
Assistant II position in Elections/Administration. The Automation Fund was established by state statute and
provides that a portion of fees collected for recording documents b e allocated to the Fund to provide for
technology enhancements, etc. The Clerk has identified six positions that can be funded by the Automation
Fund as a result of technology enhancements: three GIS/CAD Technician I, one GIS/CAD Technician II
and two Micrographic Equipment Operator II positions. Heavier statutory responsibilities resulting in tighter
deadlines in the Elections Division have caused an increase in overtime, use of staff from other divisions
and emergency salaries. Transfer of funding for six positions to the Automation Fund will result in a
savings to the General Fund of $447,079 which will cover the cost of creating the Office Assistant II position
to address Elections’ staffing issues. The Automation Fund also has sufficient funds to r epay the General
Fund for remonumentation program advances. Budget Amendments will be made as outlined in the Fiscal
Note.
Mr. Ward and Mr. Rozell presented on behalf of the Clerk’s Office. Mr. Rozell explained that legislative
changes have occurred consolidating elections, decreasing preparation time and enacting the Military
Oversees Act. Elections uses overtime, emergency salaries and staff from the Clerk’s other divisions.
Evening Board of Commissioners meetings have also increased overtime costs . Interlocal agreements
recover some costs but there is no correlation between overtime incurred and recovered built into the se
agreements. School elections are billable for August and November but not for special elections. Mr.
Rozell indicated that he has been in discussion for the last year with Human Resources about a general
reorganization and job audits are under way on a separate track. With the hiring freeze in 2007 Elections
did not find it necessary to request additional staff and used overtime but this is no longer cost effective.
Staff is working 12 hours days, 6 days a week.
Ms. Van Pelt explained that changes came incrementally at a time when budget tasks were assigned and
Elections was asked to first try using part-time non-eligible posi tions. These issues came simultaneously
with discussion on using the Automation Fund (AF) to save General Fund dollars. Once the FY 13-15
budget was balanced discussion immediately began to balance the next budget and this is the culmination
of those events. The AF generates $1.5 million annual and currently contains $8 million. By Statute the AF
is used to enhance and support technology which once implemented needs to be maintained. This is
something that could have been done all along but AF dollars were not as built up. ACS was hired to
convert older documents and implement the system and the AF is now at the point where current positions
can be supported going forward. Last year a little over $100,000 was spent on the final conversion piece.
Talks have been going on since this summer on how to move positions. The statute is limited and to
comply positions were sought that were purely technological. These positions convert paper documents
into the system.
FINANCE COMMITTEE Page 7
December 6, 2012
Mr. Ward explained that when the market was strong the Register of Deeds made money but that is no
longer the case and a few years ago previous Clerk Ruth Johnson started moving the ACS contract to the
AF from the General Fund to ease the burden on the General Fund . Genesee County has totally funded its
Register of Deeds with its AF. The Michigan Association of Regis ters of Deeds (MCARD) has requested
an Attorney General’s opinion on what the AF can be used for. Clerk Bullard interpreted the statute to allow
for use of AF funds in 2011 for mai lers to educate people regarding what online ROD services were
available and in 2012 to educate voters on statewide ballot initiatives.
Commissioner Woodward indicated that an AG opinion would be hel pful before moving forward. He
questioned why this requ est was coming in the last week of committees and could not wait until the new
clerk takes office in January to allow for her input.
Ms. Van Pelt stated that no budget tasks were assigned for the 2013 -2015 Budget but there will be one if
the $50 million gap for the 2014-2016 Budget is not closed. She stated that this effort has been ongoing
since last summer and she is the one who urged the Clerk after the Election to pursue the request for the
last committee meetings of the S ine Die session as the Administration will begin to work on a new budget
starting with the February Revenue estimates and this proposal will save the General Fund $2 million
toward the 2016 budget gap . The budget is adopted without know who the next Clerk will be. Fund equity
of $8 million will still be available for the new clerk to come ba ck with additional requests.
Ms. Van Pelt explained that the Remonumentation Fund was established in the 1990s w ith the State grant
program and with implementation of the County’s GIS system, t he Commissioners authorized a $2 million
appropriation to accelerate the program and allow the state to pay back $100,000 a year. This proposal will
allow the AF to pay back to the General Fund advances for this program.
Commissioner Potts asked Mr. Ward to report back on the status of the MCARD request for an AG opinion.
Long moved to recommend approval of the attached suggested Fiscal Note . Supported by Dwyer.
Woodward moved to divide the question to consider creation of the new position separately.
Supported by Zack.
Roll Call
Ayes: Zack, Quarles, Woodward
Nays: Long, Potts, Runestad, Crawford, Dwyer, Taub, Middleton
Motion to divide failed.
Zack moved to report to amend the resolution, first BE IT FURTHER RESOLVED, to add
language as follows.
BE IT FURTHER RESOLVED that one (1) GF/GP full-time eligible Office
Assistant II position be created in Elections/Administration (2010301) effective
January 1, 2013.
Supported by Quarles.
Roll Call
Ayes: Runestad, Crawford, Dwyer, Zack, Quarles, Taub, Woodward , Middleton
Nays: Potts, Long
Motion to report to amend carried.
FINANCE COMMITTEE Page 8
December 6, 2012
Motion on the Fiscal Note carried on a roll call vote with Zack and Woodward voting no.
5. DEPARTMENT OF MANAGEMENT AND BUDGET – 2012 APPORTIONMENT OF LOCAL TAX
RATES
Management and Budget is requesting that the Board of Commissioners adopt the 2012 apportionment of
local tax rate certificates. Certified rates are subject to MCL 211.36 which allows additional millage to be
voted up to and including November 6, 2012 for taxing jur isdictions and December 7, 2012 for schools and
requires additional Board approval before authorization can be given to various assessing officers to spread
the rates against taxable valuation for 2012 on the rolls. The Township of Oxford and the City o f Royal
Oak have voted in additional millage as indicated in the resolution. Copies of the 2012 Apportionment of
Local Tax Rates document will be distributed to commissioners and placed on file.
Dwyer moved to recommend approval of the attached suggest ed Resolution. Supported by
Crawford.
Motion carried unanimously on a roll call vote.
6. MR #12304 – CIRCUIT COURT – FY2013 CIRCUIT COURT POSITION CHANGES
Circuit Court is requesting authorization to delete one General Fund full-time eligible (GF FTE) Senior Court
Reporter position and create one GF FTE Court Clerk position, resultin g in savings to the General Fund of
$30,430 for FY 2013 and $36,515 for FY 2014 and FY 2015. The budget will be amended as detailed in
the Fiscal Note.
Mr. Oeffner reported that the court reporter has retired and all courtrooms will now be using video. There is
a one-time cost of about $40,000 to set up video equipment. A court reporter is about $95,000 annually.
Taub moved to recommend approval of the attached suggest ed Fiscal Note. Supported by Zack.
Motion carried unanimously on a roll call vote.
7. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2012/2013
COMPREHENSIVE PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT
ACCEPTANCE
Health is requesting authorization to accept Michigan Department of Community Health FY 13 funding of
$9,202,948. Funds are used for various programs negotiated between the County and the MDCH and are
identified in the budget detailed attached to the resolution. Additiona l funding is anticipated with future
amendments to the agreement. The budget will be amended as explained in the Fiscal Note and detailed
in the attached Scheduled A to the Fiscal Note.
Long moved to recommend approval of the attached suggested Fiscal Note. Supported by Taub.
Motion carried unanimously on a roll call vote.
8. MR #12301 – DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – INTER-
GOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE CITY OF
DETROIT
The Health Division is requesting authorization to enter into an intergovernmental agreement with the City
of Detroit, required under the Ryan White HIV/AIDS Treatment Extension Act of 2009, to lay out a
FINANCE COMMITTEE Page 9
December 6, 2012
framework between Oakland County and the City of Detroit in reporting and providing HIV-related services.
The agreement is required between political subdivisions which have not less than 10% of the areas
reported AIDS cases and provided HIV -related services. Oakland County possesses 18.9% of HIV/AIDS
cases in the Eligible Metropolitan Area Counties. Funds of $1,809,607 have been allocated to community
agencies within Oakland County for FY 2011/12.
Taub moved to recommend approval of the attached suggested Fiscal Note . Supported by Zack.
Motion carried unanimously on a roll call vote.
9. MR #12301 – DEPARTMENT OF HUMAN SERVICES/HEALTH DIVISION – 2012 FOOD SAFETY
EDUCATION GRANT ACCEPTANCE
The Health Division is requesting authorization to accept a Michigan Department of Agriculture and Rural
Development Food Safety Education Gra nt Funds of $5,000 for the period of October 1, 2012 through
December 31, 2012. Funds will be used to make minor enhancements to the County’s E -Health Electronic
Inspection System to conform to requirements of the revised State of Michigan Food Law. Fund ing will
partially reimburse Information Technology for project development costs.
Ms. Forzley explained that the system enhancement was to address requirements of the new food code
to add new violation terminology. Oakland County is only one of four cou nties to receive reimbursement
for this effort. The system was built by Oakland County and i s used by Health Division Sanitarians for
inspection and reporting on restaurants. Some counties are still using paper and others are on the state
system. The federal government puts out new food safety rules every year and the state decide s when to
actually update its rules, which they have not done since 2005.
Long moved to recommend approval of the attached suggested Fiscal Note. Supported by
Quarles.
.
Motion carried unanimously on a roll call vote.
10. DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION – FY
2012 MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS REGIONAL MINI -RANT
ACCEPTANCE
Children’s Village is requesting authorization to accept Michigan Council for Arts and Cultural Affairs
funding of $3,500 from the Region 2 Regranter – Oakland County Arts, Culture and Film. The Birmingham
Bloomfield Art Center will provide a grant match of $5,540 comprised of $200 from private found ation
donations and in -kind support from the Center, including one artist -studio coordinator at $2,400, marketing
expenses of $1,200, volunteer art therapy students at $680 and space rental at $1,060. Funds will be used
to provide quality hands-on art opportunities for under-served children and youth residing at Children’s
Village for the period of February 1, 2012 through September 30, 2012.
Dwyer moved to recommend approval of the attached suggest ed Fiscal Note. Supported by
Crawford.
Motion carried unanimously on a roll call vote.
11. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HOMELAND SECURITY – OUTDOOR
WARNING SYSTEM EXPANSION – HOLLY TOWNSHIP
Homeland Security is requesting authorization to enter into an agreement with Holly Township to expa nd
the County’s outdoor warning system to add two sirens. Consistent with all previous agreements, the
FINANCE COMMITTEE Page 10
December 6, 2012
Township will pay 75% of the cost and the County will pay the remaining 25% of cost, will retain
ownership
and will be responsible for maintenance and electrical costs. There are a sufficient number of sirens in
inventory for this installation. No budget amendment is required.
Long moved to recommend approval of the attached suggest ed Fiscal Note. Supported by
Woodward.
Motion carried unanimously on a roll call vote.
12. MR #12302 – DEPARTMENT OF FACILITIES MANAGEMENT AND HEALTH AND HUMAN
SERVICES – HOMELAND SECURITY DIVISION – APPROVAL AND ACCEPTANCE OF THE RENEWAL
LEASE AGREEMENT FOR URBAN SEARCH AND RESCUE STORAGE FACILITY, 6226 “G” ROW
NORTH SERVICE ROAD, WATERFORD, MICHIGAN
Facilities Management, on behalf of Homeland Security, is requesting authorization to enter into a 24 -
month lease agreement with Aviation Station North, LLC for least of 14,400 square feet of a hangar
located at 6266 “G” Row North Service Road in Waterford, Michigan for housing of specialized equipment
at a cost of $7,200 per month or $86,400 annually, including all building maintenance, services and
utilities. Funding will be provided from various FEMA Regional UASI grants for this purpose or are
pending approval for this purpose by the UASI Board. Lease invoices will be paid directly by Macomb
County, Fiduciary for the regional portion of UASI grants and reimbursed by the State of Michigan. No
budget amendment is necessary.
Mr. Quisenberry explained that Facilities and UASI representatives considered lessor priced facilities per
square foot but once they considered the security necessary to bring another facility up to a level of
comfort, they decided to remain at this location.
Taub moved to recommend approval of the attached suggested Fiscal Note. Supported by Potts.
Motion carried unanimously on a roll call vote .
13. FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – INDEPENDENCE
OAKS – BROWN LEASE
Facilities Management, on behalf of the Parks and Recreation Commission, is requesting authorization to
enter into a lease agreement with Jeremy and Jenna Brown for a 1200 -square foot house, ide ntified as
9489 Sashabaw Road, Clarkston, Michigan located w ithin the Independence Oaks Park f or a period of
January 1, 2013 through December 31, 2017. Rent and terms are outlined in the resolution and lease
agreement, as well as late fees, use of premises and tenant responsibilities.
Mr. Stencil indicated that tenants’ responsibility is only to call 9-1-1 if they hear or see something amiss.
Long moved to report to recommend that the resolution be amended in the second WHEREAS
paragraph to strike “560 -square foot apartment” and insert instead “1200 square foot h ouse”.
Supported by Crawford.
Motion carried unanimously on a roll call vote .
Dwyer moved to recommend approval of the attached suggested Fiscal Note. Supported by
Taub.
FINANCE COMMITTEE Page 11
December 6, 2012
Motion carried unanimously on a roll call vote.
14. FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – INDEPENDENCE
OAKS – MCKINSTRY LEASE
Facilities Management, on behalf of the Parks and Recreation Commission, is requesting authorization to
enter into a lease agreement with Nancy McKinstry and Thomas Williams for a 560 square foot house,
identified as 10275 Sashabaw Road, Clarkston, Michigan located within the Independence Oaks Park for a
period of December 1, 2012 through December 31, 2017. Rent and terms are outlined in the resolution and
lease agreement, as well as late fees, use of premises and tenant responsibilities.
Taub moved to recommend approval of the attached suggested Fiscal Note. Supported by Zack.
Motion carried unanimously on a roll call vote .
15. FACILITIES MANAGEMENT/PARKS AND RECREATION COMM ISSION – CSX LETTER OF
INTENT TO ELIMINATE RAILROAD GRADE CROSSING IN ROSE OAKS COUNTY PARK
Facilities Management, on behalf of the Parks and Recreation Commission, is requesting authorization to
enter into a Letter of Intent to Eliminate Railroad Grade C rossing with CSX Transport, Inc. to allow CSXT to
permanently remove the private crossing located within Rose Oaks Park, in Oakland County, MI at DOT
Number 232321X Milepost Location CC 52.35 which currently provides access to property located at W.
Rattalee Road in Holly, Michigan. CSXT will pay Oakland County the sum of $10,000 in consideration of
permanent closure and removal of the aforementioned crossing under those terms outlined in the Letter.
Long moved to recommend approval of the attached sugg ested Fiscal Note. Supported by Potts.
Motion carried unanimously on a roll call vote.
Item 18 was taken up without object while waiting for Mr. Holdsworth, who was in another meeting, to
arrive.
18. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2012 YEAR-END REPORT
AND BUDGET AMENDMENTS
Management and Budget is requesting authorization to implement FY 2012 year -end budget amendments.
Management and Budget’s Transmittal Letter of December 6, 2012 indicates that the County has
completed FY 2012 with favorable variance of $21,888,677 in General Fund/General operations compared
to the amended budget. This overall favorability is split between receiving $16,796,208 less revenue than
anticipated and a projected favorability in expenditures of $38,68 4,885. Detailed schedules are included
with the resolution.
Dwyer moved approval of the attached suggested Resolution. Supported by Crawford.
Motion carried unanimously on a roll call vote.
16. FACILITIES MANAGEMENT – ACCEPTANCE OF CLINTON VALL EY COUNCIL OF BOY
SCOUTS OF AMERICA, INC., BUILDING
Facilities Management is requesting authorization to execute the Bill of Sale between the County of
Oakland and the Boy Scouts of America, Great Lake Field Service Council to accept the Clinton Valley
FINANCE COMMITTEE Page 12
December 6, 2012
Boy Scouts of America, Inc. Building located at 1100 County Center Drive W. Waterford, MI. The Boy
Scouts of America, Inc. terminated the lease and vacated t heir administrative offices on the County
campus in August, 2012. The Lease allows Oakland County t o either keep or demolish the building at the
expense of the Boy Scouts. Facilities determined that the building is in a serviceable condition and the
County Executive has decided to keep the building. The County shall pay no consideration for the
transfer and conveyance of the building. The budget includes a reduction in external revenue based on
anticipated charges to external agencies; no budget amendment is required.
Mr. Holdsworth indicated that not too long ago the County was leasing space off -site for county offices.
Facilities has presented s everal re-use options to the Budget Task Force.
Taub moved to recommend approval of the attached suggested Fiscal Note. Supported by Zack.
Motion carried unanimously on a roll call vote .
17. FACILITIES MANAGEMENT/SHERIFF’S OFFICE – DEMOLITION OF CULINARY ARTS
BUILDING
Facilities Management, on behalf of the Sheriff, is requesting authorization to demolish the culinary arts
building located at the Trusty Camp, 1601 Brown Road, Auburn Hills, MI 48326. The building is outdated,
has structural issues and is a potential safety risk. It would not be cost effective to restore the building.
Demolition costs are estimated at $10,000 using contractors, FM staff and trusty labor. Funding is available
in the budget.
Dwyer moved to recommend approval of the attached suggested Fiscal Note. Supported by
Quarles.
Motion carried unanimously on a roll call vote with Potts absent.
19. DEPARTMENT OF MANAGEMENT AND BUDGET – APPROVAL OF FY 2012 DEFICIT
ELIMINATION PLAN
Management and Budget is requesting authorization to submit its deficit elimination plan to the Michigan
Department of Treasury for three funds with negative unassigned fund balance. Mr. Soave explained that
as in the past several years the problem is mostly a timing issue as to when the funds are received. The
County is working with the State Treasurer to change the deficit plan requirement.
Dwyer moved approval of the attached suggested Resolution. Supported by Long.
Motion carried unanimously on a roll call vote with Zack absent.
COMMUNICATIONS
A.
B.
C.
D.
Department of Management and Budget / Purchasing Division – Contract Exception Report
for the Month of December 2012
Health & Human Services/Homeland Security Division - FEMA 2012 Community Resilience
Innovation Challenge Grant Application
Health & Human Services/Health Division – 2013 Secondary Prevention of Child Abuse
and Neglect Grant Application
Sheriff's Office - 2013 Marine Safety Program Grant Application
FINANCE COMMITTEE Page 13
December 6, 2012
E.
F.
G.
H.
I.
J.
Multi-Departmental: Prosecuting Attorney, Circuit Court – Family Division - PY 2013
Juvenile Accountability Block Grant (JABG) – Grant Application
Planning and Economic Development Services (PEDS) – Waste Resource Management -
FY 2013 Oakland County Brownfield Consortium Assessment Grant Application
HAVEN - Safe Therapeutic Assault Response Team (START) Program October 1, 2011
thru September 31, 2012
Notice of Hearing:
City of Auburn Hills – December 3, 2012, 7 p.m. – RE: Request for establishing a Plant
Rehabilitation District (PRD), approving an Industrial Facilities Exemption Certificate (IFEC)
for rehabilitation of real property and approving an IFEC for new personal property for a
facility located at 255 Rex Blvd, Aubu rn Hills, MI 48326
Notice of Hearing:
Charter Township of Orion – December 3, 2012, 7 p.m. – RE: Request for approval for an
Industrial Facilities Exemption Certificate (IFEC) for new personal property and real
property improvements at a facility located at 250 Kay Industrial Drive, Orion, MI 48359
Notice of Hearing
City of Auburn Hills – January 7, 2013, 7 p.m. – Re: Request for amending Benteler
Automotive Corporation’s existing IFEC 2011 -206 regarding Its Personal Property at a
facility located at 2650 N. Opdyke Road, Auburn Hills MI 48326
Long moved to receive and file the communications. Supported by Taub.
Motion carried on a voice voe.
OTHER BUSINESS/ADJOURNMENT
There being no other business to come before the committe e, the meeting was adjourned at 10:49 a.m.
________________________ _______________________________
Helen A. Hanger Jim Ver Ploeg
Senior Committee Coordinator Administrator Director
NOTE: The foregoing minutes are subject to Committee approval. `