HomeMy WebLinkAboutMinutes - 2013.01.15 - 36689
January 15, 2013
Chairperson Runestad called the meeting to order at 9:50 a.m. in Committee Room A of the
Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan.
COMMITTEE MEMBERS PRESENT:
Jim Runestad, Robert Gosselin, Gary McGillivray, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia
Gershenson
COMMITTEE MEMBERS ABSENT WITH NOTICE:
David Woodward
OTHERS PRESENT:
CENTRAL SERVICES Dave VanderVeen, Director
COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager
CORPORATION COUNSEL Jody Hall, Assistant Corporation Counsel
COUNTY EXECUTIVE Bob Daddow, Deputy County Executive
FACILITIES MANAGEMENT Art Holdsworth, Director
INFORMATION TECHNOLOGY Jamie Hess, Manager, CLEMIS
PARKS AND RECREATION COMMISSION Sue Wells, Manager
SUPPORT SERVICES Todd Birkle, Manager
WATER RESOURCES COMMISSIONER Joe Colaianne, Insurance Administrator
BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director
Chris Ward, Senior Analyst
Sheryl Mitchell, Senior Analyst
Pamela Worthington, Committee Coordinator
PLEDGE OF ALLEGIANCE
Chairperson Runestad led the Committee in the Pledge of Allegiance.
PUBLIC COMMENT
None.
OAKLAND COUNTY BOARD OF COMMISSIONERS
1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470
Telephone: (248) 858-0100 FAX: (248) 858-1572
PLANNING AND BUILDING COMMITTEE
Mike Bosnic
Bill Dwyer
Philip Weipert
Marcia Gershenson
David Woodward
JIM RUNESTAD
Chairperson
ROBERT GOSSELIN
Vice Chairperson
GARY MCGILLIVRAY
Minority Vice Chairperson
Planning & Building Committee Page 2
January 15, 2013
APPROVAL OF THE MINUTES
Dwyer moved approval of the minutes of December 4, 2012, as printed. Supported by
McGillivray.
Motion carried on a voice vote.
AGENDA ITEMS
1. WATER RESOURCES COMMISSIONER – APPOINTMENT OF DEPUTIES
The Drain Code of 1956, Section 208.24 provides that the Water Resources Commissioner may
appoint a deputy or deputies, with county board of commissioners’ approval, and may revoke the
appointment at his pleasure. The Water Resources Commissioner is seeking approval for the
appointment of the following five people as deputies of the Water Resources Comm issioner: Philip
Sanzica, Chief Deputy; Douglas Buchholz, Chief of Operations; Joseph W. Colaianne, Attorney &
Insurance Administrator; Suzanne Coffey, P.E. Manager; and Steven Korth, P.E. Manager. These
individuals will have the authority to carry out a ll functions and duties of the office of the Water
Resources Commissioner when the Water Resources Commissioner is otherwise unable to carry out
the duties of his office.
McGillivray moved approval of the attached suggested resolution . Supported by Gershenson.
McGillivray moved to amend the resolution to add a BE IT FURTHER RESOLVED paragraph, as
follows: BE IT FURTHER RESOLVED that said appointments shall be effective January 1,
2013, and shall have no effect on the merit status of the employees identi fied herein.
Motion to amend carried unanimously on a roll call vote with Woodward absent.
Main motion, as amended, carried unanimously on a roll call vote with Woodward absent.
AGENDA
Chairperson Runestad moved Items #4 and #5 up on the agenda to be taken next, since Parks and
Recreation staff had not arrived yet to present Items #2 and #3. There were no objections.
4. FACILITIES MANAGEMENT/VEHICLE OPERATIONS AND RADIO SERVICES BUILDING
EXPANSIONS
Due to the expansion of the County’s fleet, the numbe r of mechanics and the level of parts inventory
that has occurred over the years because of the additional road patrol contracts with local communities,
Facilities Management is seeking approval to expand the Central Garage (16 East) by 2900 square feet
for Vehicle Operations and 2900 square feet for Radio Services, as well as renovating the existing 2800
square feet of the building that is occupied by Radio Services. In addition, fire suppression would be
added to the entire building. The total project is estimated at $1,013,689. Frank Rewold and Son, Inc.,
as Construction Manager, will competitively bid all subcontractor work, and they are required to follow
the County’s E-Verify procedures. Facilities Management is also asking for authorization to obtain all of
the necessary approvals from the City of Pontiac for the expansions.
Planning & Building Committee Page 3
January 15, 2013
Commissioner Gershenson inquired about the possibility of adding charging stations as well during the
renovations. She explained that she had been approached by some employee s, who indicated they
may be interested in purchasing electric cars. Mr. Birkle explained that having charging stations at the
Central Garage would not be the best location for employees. Mr. Holdsworth indicated th e possibility
of the addition of charging stations in the next couple years at the courthouse building.
Commissioner McGillivray requested an updated Capital Improvement Project list, and Mr. Holdsworth
indicated that he had a copy available for him today.
Dwyer moved approval of the attache d suggested resolution. Supported by Gershenson.
Motion carried unanimously on a roll call vote with Woodward absent.
5. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF
MEMORANDUM OF AGREEMENT (MOA) WITH THE U.S. DEPARTMENT OF COMMERCE
(USDOC) FOR USE OF SPACE LOCATED IN THE ANNEX I BUILDING
The Department of Facilities Management is seeking approval of a Memorandum of Agreement (MOA )
between Oakland County and the U.S. Department of Commerce. The purpose of the MOA is to
establish a joint project between Oakland County, Michigan and the U.S. Department of Commerce,
through its Bureaus of International Trade Administration (U.S. and Foreign Commercial Services,
Pontiac U.S. Export Assistance Center) and the U.S. Department of Commerce t o promote exports and
business growth from Oakland County through the use of approximately 3,707 square feet of office
space within the Annex I building . The term of the MOA is from January, 2013 through January, 2014 ,
for the rental rate of $0. In excha nge, the County will provide market information and counseling,
international trade data, trade promotion programs, workshops and programs/services/events to
promote Oakland County’s business programs. The MOA may be terminated with 120 -day written
notice. The estimated cost to the Cou nty for salaries; utilities (except phone service, which will be
reimbursed), office space, parking, security (including snow removal) and custodian services is
$137,525.
McGillivray moved approval of the attached suggeste d resolution. Supported by Bosnic.
Motion carried unanimously on a roll call vote with Woodward absent.
OTHER BUSINESS
Mr. Holdsworth distributed a Memorandum to the Planning and Building Committee members for the
2013 Facility Inspection List with s uggested dates by building. Chairperson Runestad requested that
committee members select four of the buildings, labeling #1 as first choice , then #2, #3 and #4 as last
choice, hand them in to him, and then commissioners will be assigned at least two facil ities for
inspections. The final document will then be distributed to committee members and Mr. Holdsworth.
Dwyer moved to receive and file the Memorandum to the Planning and Building Committee.
Supported by Gosselin .
Motion carried on a voice vote.
Planning & Building Committee Page 4
January 15, 2013
2. PARKS AND RECREATION COMMISSION – 2013 OAKLAND COUNTY PARKS AND RECREATION
RULES AND REGULATIONS
Public Act 261 of 1965 provides that a county or regional commission may adopt, amend, or repeal
rules for the protection, regulation, and control of its facilities and areas with the approval of the
county board or boards of commissioners. The Parks and Recreation Commission is seeking
approval of the Oakland County Parks and Recreation General Information and Regulations for
Oakland County Parks. The proposed amendments were approved by the Oakland County Parks
and Recreation Commission at its November 28, 2012 meeting.
Gershenson moved approval of the attached suggested resolution. Supported by McGillivray.
Dwyer moved to amend the Parks and Recrea tion Rules and Regulations, Page 14, Section 40 (1b)
by inserting the following language “and/or the local police department ” after “the Oakland
County Sheriff’s Office”. Supported by Gosselin.
Motion to amend carried unanimously on a roll call vote wit h Woodward absent.
Main motion, as amended, carried unanimously on a roll call vote with Woodward absent.
3. FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – REQUEST FOR NON-
EXCLUSIVE UNDERGROUND EASEMENT FOR ELECTRICAL UTILITY SERVICE TO THE
DETROIT EDISON COMPANY – CATALPA OAKS COUNTY PARK
The Departments of Facilities Management and the Parks and Recreation Commission are seeking
approval of an easement at Catalpa Oaks County Park for underground electrical utility services and
related appurtenances to the Detroit Edison Company for the sum of one dollar. This easement is
necessary to run electricity to the concession building at Catalpa Oaks County Park , as well as potential
future use.
Weipert moved approval of the attached suggested resolut ion. Supported by Gosselin.
Motion carried unanimously on a roll call vote with Woodward absent.
CONSENT AGENDA – INFORMATIONAL ITEMS
A. Economic Development & Community Affairs Department – Community and Home Improvement
Division – 2013 Michigan State Housing Development Authority’s Homeownership Counseling
Program – Grant Application
B. 2013 Facility Inspection List
C. Building Authority Minutes – November 14, 2012
McGillivray moved to receive and file the items on the Consent Agenda. Supported by Gosselin .
Motion carried on a voice vote.
Planning & Building Committee Page 5
January 15, 2013
OTHER BUSINESS/ADJOURNMENT
There being no further business to come before the Commi ttee, the meeting adjourned at 10:19 a.m.
______________________________________ _____________________________________
Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director
NOTE: The foregoing minutes are subject to Committee approval.