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HomeMy WebLinkAboutMinutes - 2013.01.15 - 36689 January 15, 2013 Chairperson Runestad called the meeting to order at 9:50 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jim Runestad, Robert Gosselin, Gary McGillivray, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson COMMITTEE MEMBERS ABSENT WITH NOTICE: David Woodward OTHERS PRESENT: CENTRAL SERVICES Dave VanderVeen, Director COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager CORPORATION COUNSEL Jody Hall, Assistant Corporation Counsel COUNTY EXECUTIVE Bob Daddow, Deputy County Executive FACILITIES MANAGEMENT Art Holdsworth, Director INFORMATION TECHNOLOGY Jamie Hess, Manager, CLEMIS PARKS AND RECREATION COMMISSION Sue Wells, Manager SUPPORT SERVICES Todd Birkle, Manager WATER RESOURCES COMMISSIONER Joe Colaianne, Insurance Administrator BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Runestad led the Committee in the Pledge of Allegiance. PUBLIC COMMENT None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 January 15, 2013 APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of December 4, 2012, as printed. Supported by McGillivray. Motion carried on a voice vote. AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER – APPOINTMENT OF DEPUTIES The Drain Code of 1956, Section 208.24 provides that the Water Resources Commissioner may appoint a deputy or deputies, with county board of commissioners’ approval, and may revoke the appointment at his pleasure. The Water Resources Commissioner is seeking approval for the appointment of the following five people as deputies of the Water Resources Comm issioner: Philip Sanzica, Chief Deputy; Douglas Buchholz, Chief of Operations; Joseph W. Colaianne, Attorney & Insurance Administrator; Suzanne Coffey, P.E. Manager; and Steven Korth, P.E. Manager. These individuals will have the authority to carry out a ll functions and duties of the office of the Water Resources Commissioner when the Water Resources Commissioner is otherwise unable to carry out the duties of his office. McGillivray moved approval of the attached suggested resolution . Supported by Gershenson. McGillivray moved to amend the resolution to add a BE IT FURTHER RESOLVED paragraph, as follows: BE IT FURTHER RESOLVED that said appointments shall be effective January 1, 2013, and shall have no effect on the merit status of the employees identi fied herein. Motion to amend carried unanimously on a roll call vote with Woodward absent. Main motion, as amended, carried unanimously on a roll call vote with Woodward absent. AGENDA Chairperson Runestad moved Items #4 and #5 up on the agenda to be taken next, since Parks and Recreation staff had not arrived yet to present Items #2 and #3. There were no objections. 4. FACILITIES MANAGEMENT/VEHICLE OPERATIONS AND RADIO SERVICES BUILDING EXPANSIONS Due to the expansion of the County’s fleet, the numbe r of mechanics and the level of parts inventory that has occurred over the years because of the additional road patrol contracts with local communities, Facilities Management is seeking approval to expand the Central Garage (16 East) by 2900 square feet for Vehicle Operations and 2900 square feet for Radio Services, as well as renovating the existing 2800 square feet of the building that is occupied by Radio Services. In addition, fire suppression would be added to the entire building. The total project is estimated at $1,013,689. Frank Rewold and Son, Inc., as Construction Manager, will competitively bid all subcontractor work, and they are required to follow the County’s E-Verify procedures. Facilities Management is also asking for authorization to obtain all of the necessary approvals from the City of Pontiac for the expansions. Planning & Building Committee Page 3 January 15, 2013 Commissioner Gershenson inquired about the possibility of adding charging stations as well during the renovations. She explained that she had been approached by some employee s, who indicated they may be interested in purchasing electric cars. Mr. Birkle explained that having charging stations at the Central Garage would not be the best location for employees. Mr. Holdsworth indicated th e possibility of the addition of charging stations in the next couple years at the courthouse building. Commissioner McGillivray requested an updated Capital Improvement Project list, and Mr. Holdsworth indicated that he had a copy available for him today. Dwyer moved approval of the attache d suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote with Woodward absent. 5. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF MEMORANDUM OF AGREEMENT (MOA) WITH THE U.S. DEPARTMENT OF COMMERCE (USDOC) FOR USE OF SPACE LOCATED IN THE ANNEX I BUILDING The Department of Facilities Management is seeking approval of a Memorandum of Agreement (MOA ) between Oakland County and the U.S. Department of Commerce. The purpose of the MOA is to establish a joint project between Oakland County, Michigan and the U.S. Department of Commerce, through its Bureaus of International Trade Administration (U.S. and Foreign Commercial Services, Pontiac U.S. Export Assistance Center) and the U.S. Department of Commerce t o promote exports and business growth from Oakland County through the use of approximately 3,707 square feet of office space within the Annex I building . The term of the MOA is from January, 2013 through January, 2014 , for the rental rate of $0. In excha nge, the County will provide market information and counseling, international trade data, trade promotion programs, workshops and programs/services/events to promote Oakland County’s business programs. The MOA may be terminated with 120 -day written notice. The estimated cost to the Cou nty for salaries; utilities (except phone service, which will be reimbursed), office space, parking, security (including snow removal) and custodian services is $137,525. McGillivray moved approval of the attached suggeste d resolution. Supported by Bosnic. Motion carried unanimously on a roll call vote with Woodward absent. OTHER BUSINESS Mr. Holdsworth distributed a Memorandum to the Planning and Building Committee members for the 2013 Facility Inspection List with s uggested dates by building. Chairperson Runestad requested that committee members select four of the buildings, labeling #1 as first choice , then #2, #3 and #4 as last choice, hand them in to him, and then commissioners will be assigned at least two facil ities for inspections. The final document will then be distributed to committee members and Mr. Holdsworth. Dwyer moved to receive and file the Memorandum to the Planning and Building Committee. Supported by Gosselin . Motion carried on a voice vote. Planning & Building Committee Page 4 January 15, 2013 2. PARKS AND RECREATION COMMISSION – 2013 OAKLAND COUNTY PARKS AND RECREATION RULES AND REGULATIONS Public Act 261 of 1965 provides that a county or regional commission may adopt, amend, or repeal rules for the protection, regulation, and control of its facilities and areas with the approval of the county board or boards of commissioners. The Parks and Recreation Commission is seeking approval of the Oakland County Parks and Recreation General Information and Regulations for Oakland County Parks. The proposed amendments were approved by the Oakland County Parks and Recreation Commission at its November 28, 2012 meeting. Gershenson moved approval of the attached suggested resolution. Supported by McGillivray. Dwyer moved to amend the Parks and Recrea tion Rules and Regulations, Page 14, Section 40 (1b) by inserting the following language “and/or the local police department ” after “the Oakland County Sheriff’s Office”. Supported by Gosselin. Motion to amend carried unanimously on a roll call vote wit h Woodward absent. Main motion, as amended, carried unanimously on a roll call vote with Woodward absent. 3. FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – REQUEST FOR NON- EXCLUSIVE UNDERGROUND EASEMENT FOR ELECTRICAL UTILITY SERVICE TO THE DETROIT EDISON COMPANY – CATALPA OAKS COUNTY PARK The Departments of Facilities Management and the Parks and Recreation Commission are seeking approval of an easement at Catalpa Oaks County Park for underground electrical utility services and related appurtenances to the Detroit Edison Company for the sum of one dollar. This easement is necessary to run electricity to the concession building at Catalpa Oaks County Park , as well as potential future use. Weipert moved approval of the attached suggested resolut ion. Supported by Gosselin. Motion carried unanimously on a roll call vote with Woodward absent. CONSENT AGENDA – INFORMATIONAL ITEMS A. Economic Development & Community Affairs Department – Community and Home Improvement Division – 2013 Michigan State Housing Development Authority’s Homeownership Counseling Program – Grant Application B. 2013 Facility Inspection List C. Building Authority Minutes – November 14, 2012 McGillivray moved to receive and file the items on the Consent Agenda. Supported by Gosselin . Motion carried on a voice vote. Planning & Building Committee Page 5 January 15, 2013 OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:19 a.m. ______________________________________ _____________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.