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HomeMy WebLinkAboutMinutes - 2013.01.29 - 36693 January 29, 2013 Chairperson Runestad called the meeting to order at 10:00 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jim Runestad, Robert Gosselin, Gary McGillivray, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: CORPORATION COUNSEL Jody Hall, Assistant Corporatio n Counsel COUNTY EXECUTIVE Bob Daddow, Deputy County Executive FACILITIES MANAGEMENT Art Holdsworth, Director PARKS AND RECREATION COMMISSION Sue Wells, Manager Terry Fields, Chief of Recreation Services SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager OAKLAND COUNTY CREDIT UNION Darren Cameron, Executive Vice President Jack Smith, Director BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Runestad led the Committee in the Pledge of Allegiance. PUBLIC COMMENT None. APPROVAL OF THE MINUTES McGillivray moved approval of the minutes of January 15, 2013, as printed. Supported by Gosselin. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 January 29, 2013 AGENDA Weipert moved to amend the agenda to add “Facilities Management/Facilities Planning & Engineering – Authorization to Receive Bids for Steam Tunnel Replacement Project” as Item #5 and “Facilities Management – Lease for Boy Scouts of America Building by Oakland County Credit Union” as #6 on the agenda, which will make “Facilities Management – Closed Session in accordance with the Michigan Open Meetings Act (MCL 15.268) for the purpose of considering the purchase or lease of real property” Item #7 on the agenda. Supported by Bosnic. Motion carried on a voice vote. AGENDA ITEMS 1. PARKS AND RECREATION COMMISSION – 2012 BP FUELING COMMUNITIES GRANT ACCEPTANCE The Oakland County Parks and Recreation Commission has been nominated for a $20,000 grant through the BP Fueling Communities Program by Barrick Enterprise, a local BP Branded Marketer. The funds are to be used to support the following programs in 2013: the Paralympic Experience Sports Expo ($7,000), the Paralympic Sports Clinic Series ($5,000) and four social and networking events for veterans with disabilities ($8,000). There is no County match required. On December 12, 2012, the Parks and Recreation Commission adopted a resolution recommending acceptance of the $20,000 BP Fueling Communities Program grant to fund the Disabled Veterans’ Sport Initiative. This resolution authorizes and approves the 2012 BP Fueling Communities grant award for the Disabled Veterans’ Sports Initiative in the amount of $20,000. The Chairperson or his designee is directed to execute the grant agreement on behalf of the County of Oakland. Dwyer moved approval of the attached suggested resolution. Supported by Bosnic. Motion carried unanimously on a roll call vote. 2. SHERIFF’S OFFICE AND THE DEPARTMENTS OF FACILITIES MANAGEMENT AND CORPORATION COUNSEL – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH OAKLAND AIR FOR USE OF HANGAR SPACE FOR STORAGE OF HELICOPTERS AT 67 40 HIGHLAND ROAD, WATERFORD, MICHIGAN The Sheriff’s Office and the Departmen ts of Facilities Management and Corporation Counsel are seeking approval of a Hangar Lease Agreement between Aviation Station South LLC d/b/a Oakland Air and Oakland County Sheriff Department in order to house two helicopters . The helicopters have been ho used at Aerodynamics Incorporated (ADI), but ADI is no longer available to house the units. Under the terms of the agreement, Oakland Air will provide adequate storage , fuel and office space in its hangar facility located at 6740 Highland Road, at the Oakland County International Airport for a term of three years beginning January 1, 2013 at a rental rate of $425.00 per month per helicopter plus the cost of fuel. Gosselin moved approval of the attached suggested resolution. Supported by Bosnic. Motion carried unanimously on a roll call vote. Planning & Building Committee Page 3 January 29, 2013 3. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR CHILDREN’S VILLAGE KITCHEN RENOVATION PROJECT The Children’s Village kitchen was built in 1973. It has been witho ut air conditioning, and it needs minor renovations. All the meals for the Children’s Village residents are prepared in this kitchen. Facilities Management/Facilities Planning & Engineering is seeking approval to receive bids in order to install a new pre-fabricated refrigerator and freezer, do a basic reconfiguration of the kitchen layout and install new food service equipment and air conditioning units. George W. Auch, the annual construction manager, will bid out and hold the subcontracts for the work . The estimated cost of this project is $300,000, which is included in the Capital Improvements Project, Building Projects section, Line 8, of the FY 2013 County budget. Upon receipt and tabulation of the bids, Facilities Planning & Engineering will bring a resolution to the Planning & Building Committee and request approval for a project work order. Gosselin moved to authorize George W. Auch to receive bids for the Children’s Village Kitchen Renovation Project. Supported by Bosnic. Motion carried unanimously on a roll call vote. 4. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR OAKLAND POINTE ROOF REPLACEMENT PROJECT The Oakland Pointe East and West roofs were installed in 1989, and they are currently ou t of warranty and well past their expected useful life. Each roof is approximately 40,200 square feet, and they have multiple leaks. Facilities Management spends about $40,000 a year on repairs. Facilities Management/Facilities Planning & Engineering is requesting authorization to replace both the East and West roofs of the Oakland Pointe facility. The estimated cost of this project is $1,530,000, which is included in the CIP/Building Projects section, Line Item #1 for the FY 2013 and FY 2014 Budget. Facilities Management Planning & Engineering is requesting to move $780,000 forward from the 2014 Budget to bid the two roof replacements together in FY 2013. Upon receipt and tabulation of the bids, Facilities Planning & Engineering will report to the Planning & Building Committee with the recommendation to award a contract . Weipert moved to authorize Facilities Planning and Engineering to receive bids for the Oakland Pointe Roof Replacement Project. Supported by Bosnic. Motion carried unanimously on a roll call vote. 5. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR STEAM TUNNEL REPLACEMENT PROJECT The Oakland County Community Mental Health Authority (OCCMHA) is leasing the old Medical Care facility from the County, and after extensive renovations, they will be moving in and beginning 24/7 operations by the end of the year. It is estimated that full replacement of that tunnel could cost $3 Million, which is budgeted in the Capital Improvement P roject of the County budget. Mr. Holdsworth showed the committee members a diagram that shows the location of the steam tunnel, which goes under the Medical Care Facility. To avoid complications with the OCCMHA’s plans to begin 24/7 operations, Facilities Planning & Engineering is proposing to construct a bypass (a direct burial steam line around the Medical Care Facility) for the tunnel around the building this summer; therefore, work needs to begin by spring , and bids need to be issued ASAP. Facilities Management i s requesting authorization for the Purchasing Division to receive bids for the Steam Tunnel Replacement Project to install the bypass, which is estimated at $420,000, which will save some money and prevent the need to completely replace the tunnel at this time. Planning & Building Committee Page 4 January 29, 2013 Bosnic moved to authorize the Purchasing Division t o receive bids for the installation of a direct burial steam line to be constructed around the Medical Care Facility , which is estimated at $420,000. Supported by McGillivray. Motion carried unanimously on a roll call vote. 6. FACILITIES MANAGEMENT – LEASE FOR BOY SCOUTS OF AMERICA BUILDING BY OAKLAND COUNTY CREDIT UNION Last year the Oakland County Board of Commissioners adopted MR #12331, which authorized the execution of a Bill of Sale to Oakla nd County from the Clinton Valley Boy Scouts of America, Inc. to allow the County to take possession of the 9,379 square foot Boy Scouts of America building on the County’s campus. The Oakland County Credit Union (OCCU) is planning on making some extensiv e renovations to their building on Oakland County’s campus in March of this year. While these renovations are being done they need a temporary location from which to conduct business. When they found out that the Boy Scouts of America building was vacant, they had approached the County to request to use that building and the parking lot temporarily while the renovations to their building are being done. The OCCU will also make some minor renovations to the interior of the building for the purpose of thei r lobby and office operations, and they will make them in accordance with County standards, at no cost to the County. Facilities Management is now seeking authorization for the execution of a lease between Oakland County and the OCCU to allow the OCCU to have use of the Boy Scouts of America building and parking lot. The lease will commence on the date this resolution is adopted until December 31, 2013. The County will pay all utilities for premises, including electric, gas, water, sewer, trash removal, snow and ice removal, lawn care, grounds maintenance and services and parking lot maintenance. The OCCU will then reimburse the County for these services, in lieu of rent. McGillivray moved approval of the attached suggested resolution. Supported by Dw yer. Motion carried unanimously on a roll call vote. 7. FACILITIES MANAGEMENT – CLOSED SESSION IN ACCORDANCE WITH THE MICHIGAN OPEN MEETINGS ACT (MCL 15.268) FOR THE PURPOSE OF CONSIDERING THE PURCHASE OR LEASE OF REAL PROPERTY Bosnic moved the meetin g be closed for the purpose of discussing the possible purchase or lease of real property. Supported by McGillivray. Motion carried unanimously on a roll call vote. The meeting was closed at 10:27 a.m. The meeting resumed in open session at 10:46 a.m. Dwyer moved that Art Holdsworth of Facilities Management be authorized to proceed in accordance with the directives discussed in closed session. Supported by Woodward. Planning & Building Committee Page 5 January 29, 2013 Motion carried unanimously on a roll call vote. CONSENT AGENDA – INFORMATIONAL ITEMS A. Oakland County Building Authority Minutes – December 12, 2012 Dwyer moved to receive and file the item on the Consent Agenda. Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further busine ss to come before the Committee, the meeting adjourned at 10:49 a.m. ______________________________________ _____________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.